General Purpose and Administration Committee

THAT Report RC-13/21 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT the Parks Facilities and Arena Committee approve the request from the Durham Mountain Biking Association to adopt the Elgin Park Forest Trail AND THAT the Parks Facilities and Arena Committee approve the request from the Durham Mountain Biking Association to adopt the Unopened Wagg Road allowance. AND THAT the Durham Mountain Biking Association act as the Trail Captain for these two trails and communicate with the trails committee to ensure all trail work benefit all trail users.

THAT the General Purpose and Administration Committee receive the delegation of Councillor Deborah Kiezebrink and the Dead End Road Kids and Parents Association for information; AND THAT a resolution on the matter of Dead End Road Bus Stops be brought to the next meeting of Council of May 10, 2021 for consideration.

THAT correspondence from the Region of Durham regarding 2014-04-14 Durham Funding - Community Paramedicine be received for information; AND THAT a copy of same be

THAT correspondence from the Uxbridge Secondary School regarding a r equest for sponsorship of the Township of Uxbridge Award for the 2021 Uxbridge Secondary School Commencement be received for information; AND THAT Committee support the request of the Uxbridge Secondary School for sponsorship of a 2021 Uxbridge Secondary School Commencement Award in the amount of $400.00.

THAT correspondence from Daniel Trudel regarding a d onation of wood carving statue to the Township of Uxbridge be received for information; AND THAT a copy of same be

THAT correspondence from Eric Nidd, Uxbridge & District Lions Club regarding a r equest for reduction of insurance liability coverage from five million to two million to facilitate insurance savings be received for information; AND THAT a copy of same be

THAT Report TR-10/21 of Donna Condon, Treasurer, be received for information; AND THAT the Treasurer report back to Committee at a later date, when details are known about the new optional small business property tax subclass; AND THAT a copy of same be

THAT Report TR-12/21, of Susan Straughan, Tax Collector, be received for information; AND THAT the by-laws for the 2021 Final Tax Levies be signed by the Mayor and the Township Clerk.

THAT Report TR-13/21 of Susan Straughan, Tax Collector, be received for information; AND THAT the by-law for the 2021 Business Improvement Area (BIA) Rates be signed by the Mayor and the Township Clerk

THAT Report PWO 16/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Tender U21-16 for Sidewalk Repair & Installation be awarded to Onsite Contracting Inc. for 45,256.50 H.S.T. included.

THAT Report PWO 17/21 of Bill Rynard, Roads Operations Manager, be received for information; AND THAT Tender U21/17 for Tree Planting be awarded to Environmental Contracting Ontario Inc. for a price of $26,261.20 HST included.

THAT Report PWO 18/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Tender U21-18 for Parking Stall Line Painting not be awarded, and that Council direct staff to re-tender the parking stall line painting tender.

THAT Report PWO 21-19 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Tender U21-19 for Pavement Markings Traffic Control be awarded to McGuinness Coatings Ltd. for $42,321.20 plus H.S.T.

THAT Report PWO 21/21of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Council approve the Township to move forward with a 30% cost share to repave Mechanic street and to be funded through surplus funds in the hot mix paving budget.

THAT Report PWO 22/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Tender U21-03 for Planks Lane Reconstruction between Third Ave and Franklin St. be awarded to Wyndale Paving for $624,390.40 plus H.S.T.

THAT Report FR-04/21 of Fire Chief Phil Alexander for the Supply and Delivery of One (1) Aerial Fire Apparatus be received for information; AND THAT Committee direct staff to negotiate with Safetek Emergency Vehicles to reduce the amount of the submitted proposal and request that Safetek Emergency Vehicles provide the Township with a 100% Performance Bond within 10 days after receipt of the signed contract; AND THAT Committee approve an adjustment to the Aerial Budget to increase the budget by $100,000 to an amount of no more than $1.6 million, with the acknowledgement that the Fire Chief will work with Safetek Emergency Vehicles Ltd., to bring the cost down to the lowest amount possible; AND THAT Committee award RFP U20-04 for the Supply and Delivery of One (1) Aerial Fire Apparatus to Safetek Emergency Vehicles subject to the limits identified in Section 7.1.(i) of By-Law 2018-034; AND THAT the Treasurer be directed to fund the purchase of the Aerial Fire Apparatus through the issuance of a debenture of $1.5 million in 2022, with a 10-year term, as approved through the 2021 Capital Investment Plan; fund future debenture payments related to this debenture through the annual Fire Capital Reserve levy; borrow from reserves, until receipt of the debenture funds, and then to repay those funds borrowed from reserves by the debenture receipts; and bring a report to Committee in early 2022, seeking approval for the actual details of the debenture for the aerial. AND THAT Staff be d

THAT correspondence from the Town of Ajax regarding r emoving 412 and 418 Tolls be received for information; AND THAT staff prepare a resolution supporting the removal of tolls from Highways 412 and 418.

THAT Report PWO 20/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Committee forward the request to Durham Region.

THAT correspondence from the Township of Scugog regarding a r equest for support of a Minister's Zoning Order - 1520, 1540 and 1580 Reach Street, Port Perry be received for information.

THAT correspondence from MHBC Planning regarding Zoning By-law Amendment Application ZBA 2020-05 - Ferrante and Associates - 8999 Concession 5, Uxbridge be received for information; AND THAT a copy of same be

THAT Report DS-23/21 of Elizabeth Howson, Macaulay Shiomi Howson regarding Land Division Application LD054/2021, Part of Lot 27, Concession 2, 269 Durham Regional Road 8, Uxbridge - 590954 Ontario Inc. be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee that Application LD 054/2021 be approved subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any cost incurred by the Township during the review and approval of this consent; AND THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended;

THAT Report DS-24/21 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Land Division Application LD055/2021, LD056/2021, LD057/2021, LD058/2021, Part Lot 27, Concession 7, 153 Cemetery Road, Uxbridge - JBL Con Holdings be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee refusal of Applications LD 055/2021, LD 056/2021, LD 057/2021, and LD058/2021; AND THAT the applicant be advised that the development as proposed requires an application for plan of subdivision preceded by a new pre-consultation.

THAT Report DS-25/21 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Land Division Application LD060/2021, Chris and Laura Huntley, Part of Lot 29, Concession 6, Uxbridge and LD061/2021, Clay and Quincy Huntley, Part of Lot 29 and 30, Concession 6, Uxbridge be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee that Applications LD 060/2021 and LD 061/2021 be approved subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any cost incurred by the Township during the review and approval of this consent; THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; THAT the title of the proposed severed parcel from 6749 Concession Road 6 property be merged with the parcel owned by Clay & Quincy Huntley, with the Assessment Roll Number: 1829-040-009-09000 to create one property; THAT the title of the proposed severed parcel from Assessment Roll Number: 1829-040-009-09000 be merged with the parcel owned by Chris & Laura Huntley municipally known as 14239 Concession Road 4 to create one property.

THAT correspondence from the Ministry of Municipal Affairs and Housing regarding s trengthening accountability for municipal council members be received for information; AND THAT staff be directed to register Councillor Gary Ruona to participate in the training provided.

THAT correspondence from the Municipality of Tweed regarding Inclusive Public Service Policy be received for information; AND THAT a copy of same be forwarded to staff for consideration.

THAT correspondence from the City of Brantford regarding a r equest that the Province withdraw its prohibition on golfing and other outdoor recreational activities be received for information.

THAT Report CL-15/21 of Josh Machesney, Deputy Clerk, be received for information; AND THAT the portion of the 8 th Concession unopened road allowance be retained by the Township.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:00 p.m. as the matters to be discussed concern items regarding; The receive of advice that is subject to solicitor-client privilege, including communications necessary for that purpose Personal matters about an identifiable individual, including Municipal and Local Board employees

THAT the General Purpose and Administration Committee rise from In-camera at 2:53 p.m. with business to report.

THAT Report CL17/21 of Debbie Leroux, Director of Legislative Services/Clerk be received for information; AND THAT a permanent full time position that amalgamates a Township Administration position with the Business Coordinator be created; AND THAT the position be shared funding between the BIA and the Township as per hours and costs outlined in the Report; AND THAT the benefits associated with the newly created position be the responsibility of the BIA; AND THAT the Township enter into a Memorandum of Understanding to formalize the establishment of the partnership and cost breakdown of the position.

THAT Council of the Township of Uxbridge waive the Rules of Procedure to bring forward Report RC-13/21 of Amanda Ferraro, Director of Community Services re Adopt a Trail Program.

THAT correspondence from the Uxbridge Secondary School regarding a request for sponsorship of the Township of Uxbridge Award for the 2021 Uxbridge Secondary School Commencement be received for information; 6 AND THAT Committee support the request of the Uxbridge Secondary School for sponsorship of a 2021 Uxbridge Secondary School Commencement Award in the amount of $400.00.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:00 p.m. as the matters to be discussed concern items regarding; The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. Personal matters about an identifiable individual, including Municipal and Local Board employees.