Council Meeting

THAT the Council of the Township of Uxbridge direct that the 2019 Report on the Township of Uxbridge's Audited Financial Statements be made public.

THAT the Council of the Township of Uxbridge move Reports TR-27/20 and TR-28/20 of Donna Condon, Treasurer forward for consideration.

THAT Report TR-27/20 of Donna Condon, Treasurer, be received for information; THAT the Council approve the draft Consolidated Financial Statements for The Corporation of the Township of Uxbridge for the fiscal year ended December 31, 2019; AND THAT the Council authorize Staff to make public the final audited Statements for the fiscal year ended December 31, 2019, upon receiving the final Consolidated Financial Statements.

THAT Report TR-28/20 of Donna Condon, Treasurer, be received for information; AND THAT Council approve the 2019 Trust Fund financial statements.

THAT the Council of the Township of Uxbridge receive Report DS-26/20 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT Council recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Applications LD 144/2019, LD 145/2019, and LD 146/2019 subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; THAT the owner/applicant ensure that the resulting parcels satisfy all requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; and, THAT development of the lots fronting on Hamilton Street receive site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with architectural control, including approval by the Township of plans showing the locations of buildings and structures in relation to buildings on abutting lots; drawings including plan, elevation and cross-section views; and a grading/drainage/stormwater management brief, as well as addressing servicing requirements and the protection of trees which exceed 20 cm diameter at breast height where feasible. The intent is to ensure that

THAT the Council of the Township of Uxbridge direct that staff include the Ward Councillor in the next steps of the Land Division process with respect to LD 140/2020 and LD 142/2020 including Site Plan development for Council's approval.

THAT the Council of the Township of Uxbridge receive Report DS-29/20 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT Council recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 049/2020 subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; and, THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; THAT development of the severed lot receive site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with respect to the placement and design of the driveway for the lot and the relationship to the proposed dwelling to ensure that safe access to Ridge Road and other matters such as grading and drainage.

THAT Report BG-05/20 of Bruce Garrod, Councillor Ward 3, Alternative Member of Durham Region Council, Finance Chair, be received for information; AND THAT Council support the submission of the Federal Enabling Accessibility Fund grant in order to facilitate the proposed capital renovations at the Uxbridge Seniors Centre; AND THAT Council support the submission of the Provincial Seniors Community Grant Program in order to facilitate the continued improvement of programs offered to Uxbridge Seniors, especially as they navigate COVID-19.

THAT the Council of the Township of Uxbridge approve the minutes of the regular meeting of Council of June 22, 2020.

THAT the Council of the Township of Uxbridge approve the minutes of the special meeting of Council of June 26, 2020.

THAT correspondence from the Ministry of Municipal Affairs and Housing regarding the COVID-19 Economic Recovery Act, 2020 be received for information.

THAT correspondence from the Ministry of the Environment, Conservation and Park regarding Environmental Assessment Modernization be received for information; AND THAT a copy of same be forwarded to staff for consideration and comment.

THAT correspondence from the Region of Durham regarding the Proposed Employment Area Conversion Chart and Submission Review Process (2020-P-11) be received for information; AND THAT Councillor Highet investigate any discrepancy on the Uxbridge Employment Areas including criteria that classifies the property.

THAT correspondence from the Region of Durham regarding Bill 156, Security from Trespass and Protecting Food Safety Act, 2019 (2020-EDT-5) be received for information.

THAT correspondence from the Region of Durham regarding Property Tax Capping By-laws Passed by Regional Council on June 24, 2020 be received for information; AND THAT a copy be

THAT correspondence from the Region of Durham regarding the e xpansion of the Primary Care Outreach Program by including three additional nurses to assist the Durham Region Police when addressing individuals in a mental health crisis be received for information.

THAT correspondence from the City of Pickering regarding s ystemic financial challenges facing municipalities due to COVID-19 be received for information. ???

THAT correspondence from the Town of Kingsville regarding a r equest that the Province of Ontario expand their Rent Assistance Program to include all businesses in a lease agreement within all "residential-above-commercial" properties without a cap on commercial/residential ratio be received for information; AND THAT a copy of same be forwarded to the BIA and Economic Development Committee for consideration.

THAT correspondence from the City of Sarnia regarding l ong term care home improvements be received for information.

THAT correspondence from Bev Northeast regarding c oncerns regarding a fill operation on Concession 4, Goodwood be received for information.

THAT correspondence from Deborah and Wayne Priestly regarding t raffic concerns on Concession 2, Uxbridge be received for information: AND THAT a copy be

THAT the Council of the Township of Uxbridge receive Report DS-25/20 of Stacey Jibb, Manager of Agriculture & Rural Economic Development, Region of Durham for information; AND THAT Council approve the appointment of Gerrit Herrema to the Uxbridge Economic Development Advisory Committee.

THAT Report PWO 33/20 of Ben Kester, Director of Public Works be received for information; AND THAT Tender U19-19 for Storm Sewer Inspections be extended for an additional year at the same unit rates as 2019.

THAT Report TR-29/20 of Donna Condon, Treasurer, be received for information; AND THAT Council approve the reduction of the Letter of Credit by $347,244, leaving a retained balance of $478,834.

THAT Report RC-10/20 of Hunter Jarvis, Recreation Co-ordinator be received for information. Letter of thanks to Leslie Nagle

THAT Report DS-25/20 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A12/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The dwelling constructed under the approval of Application A12/2020 shall be in substantial conformity with the design & location of the plans submitted with the application. The approval of the variance shall apply only to the variances contemplated under Application A12/2020.

THAT Report DS-26/20 of Emilia Gruyters, Planning Technician, be received for information; AND THAT it is recommended that prior to the Committee of Adjustment making a decision with respect to Application A13/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following condition should be established: 1. In the event that the other conditions of approval of the related consent application (LD 1 12/2019) are not satisfied, the decision of the Committee of Adjustment for the lots shall be deemed null and void.

THAT Report DS-27/20 of Emilia Gruyters, Planning Techinician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A14/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The approval of the variance should apply only to the addition contemplated under Application A14/2020. The structure proposed is to be built in substantial conformity to the plans submitted with Application A14/2020. The owner obtain a building permit within 1 year of the final date of appeal of Application A14/2020. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. That the owner/applicant ensure that roof run off drainage measures be sufficient. That the owner/applicant ensure that swale drainage be adequate. That a sufficient lot grading plan be provided.

THAT Report DS-28/20 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A15/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The approval of the variance should apply only to the cabana contemplated under Application A15/2020. The structure proposed is to be built in substantial conformity to the plans submitted with Application A15/2020. The owner obtain a building permit within 1 year of the final date of appeal of Application A15/2020. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. That the owner/applicant ensure compliance with the Condominium Board's requirements.

THAT leave be granted to introduce By-law Nos. 2020-078 to 2020-080 and the same be read a first and second time.

THAT By-law Nos. 2020-078 to 2020-080 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT the Council of the Township of Uxbridge send a letter to internet service providers requesting that they continue to waive overage fees until December 31, 2020; AND THAT a copy be sent to all Ontario Municipalities.

THAT the Council of the Township of Uxbridge approve the Accounts from June 6, 2020 to July 9, 2020.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 1:45 p.m. to discuss the following matters: The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose

THAT Council of the Township of Uxbridge rise from In-camera at 2:05 p.m. with no progress to report.

THAT leave be granted to introduce By-law No. 2020-081 , being a by-law to confirm the proceedings of its regular meeting of Council of July 13, 2020 and the same be read a first and second time.

THAT By-law No. 2020-081 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT the Council of the Township of Uxbridge receive Report DS- 26/20 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT Council recommend to the Region of Durham Land Division Committee that the Township has no objection to the 5 approval of Applications LD 144/2019, LD 145/2019, and LD 146/2019 subject to the following conditions: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; 2. THAT the owner/applicant ensure that the resulting parcels satisfy all requirements of the Township of Uxbridge Zoning By- law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; and, 3. THAT development of the lots fronting on Hamilton Street receive site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with architectural control, including approval by the Township of plans showing the locations of buildings and structures in relation to buildings on abutting lots; drawings including plan, elevation and cross-section views; and a grading/drainage/stormwater management brief, as well as addressing servicing requirements and the protection of trees which exceed 20 cm diameter at breast height where feasible.; 4. THAT the int

THAT the Council of the Township of Uxbridge direct that staff include the Ward Councillor in the next steps of the Land Division process with respect to LD 140/2020 and LD 142/2020 including Site Plan development; AND THAT once the Site Plan is finalized that it come forward for Council’s approval.

THAT the Council of the Township of Uxbridge receive Report DS- 29/20 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT Council recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 049/2020 subject to the following conditions: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application. 2. THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81- 19, as amended. 3. THAT development of the severed lot receive site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with respect to the placement and design of the driveway for the lot and the relationship to the proposed dwelling to ensure that safe access to Ridge Road and other matters such as grading and drainage.

THAT the Council of the Township of Uxbridge move Report BG- 05/20 of Bruce Garrod, Councillor Ward 3, Alternative Member of Durham Region Council, Finance Chair forward for consideration.

THAT Report BG-05/20 of Bruce Garrod, Councillor Ward 3, Alternative Member of Durham Region Council, Finance Chair, be received for information; 7 AND THAT Council support the submission of the Federal Enabling Accessibility Fund grant in order to facilitate the proposed capital renovations at the Uxbridge Seniors Centre; AND THAT Council support the submission of the Provincial Seniors Community Grant Program in order to facilitate the continued improvement of programs offered to Uxbridge Seniors, especially as they navigate COVID-19.

THAT correspondence from the Region of Durham regarding Property Tax Capping By-laws Passed by Regional Council on June 24, 2020 be received for information; 9 AND THAT a copy be

THAT correspondence from Deborah and Wayne Priestly regarding traffic concerns on Concession 2, Uxbridge be received for information: AND THAT a copy of the correspondence from Deborah and Wayne Priestly be

12 THAT Report RC-10/20 of Hunter Jarvis, Recreation Co-ordinator be received for information; AND THAT a letter of thanks be sent to Leslie Nagle for her help with the program.

THAT Report DS-27/20 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A14/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By- law, the following conditions should be established: 1. The approval of the variance should apply only to the addition contemplated under Application A14/2020. 2. The structure proposed is to be built in substantial conformity to the plans submitted with Application A14/2020. 3. The owner obtain a building permit within 1 year of the final date of appeal of Application A14/2020. 4. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 5. That the owner/applicant ensure that roof run off drainage measures be sufficient. 6. That the owner/applicant ensure that swale drainage be adequate. 7. That a sufficient lot grading plan be provided.

THAT a letter from the Mayor be sent to internet service providers requesting that they continue to waive overage fees until December 31, 2020; AND THAT a copy be sent to all Ontario Municipalities.