Council Meeting

THAT the Council of the Township of Uxbridge approve the minutes of the Regular meeting of Council of October 28, 2019 and the Special meeting of Council of November 18, 2019.

THAT the Council of the Township of Uxbridge receive correspondence from the Ministry of Economic Development, Job Create and Trade regarding the Job Site Challenge for information.

THAT the Council of the Township of Uxbridge receive correspondence from the Town of Whitchurch-Stouffville regarding the Ban of Single-Use Disposable Wipes for information.

THAT the Council of the Township of Uxbridge support the request of Patty Ewaschuck, Banjo Cider for the issuance of a 'By-the-glass-Licence' for their cidery, Banjo Cider located at 614 Sandford Road, Uxbridge.

THAT the Council of the Township of Uxbridge support the request of Barb Johnson, President, Thomas Foster Memorial to include the Thomas Foster Memorial on the Rotary Club of Uxbridge's 'Christmas Tour of Homes' on November 13th, and 14th, 2020.

THAT the Council of the Township of Uxbridge receive the correspondence from the Township of Larder Lake regarding support of the Main Street Revitalization Grant - Extension Request for information.

THAT the Council of the Township of Uxbridge endorse the minutes of the regular meeting of the General Purpose and Administration Committee of November 4, 2019, and the regular meeting of the General Purpose and Administration Committee of November 18, 2019.

WHEREAS the Township of Uxbridge Council plans to submit an Expression of Interest for the Municipal Modernization Program Intake 1, to the Province, by December 6, 2019. AND WHEREAS in accordance with the Municipal Modernization Program Intake 1, program guidelines, the Township plans to undertake an expenditure review with the goal of finding service delivery efficiencies and lowering costs in the longer term; AND WHEREAS specifically, the Township plans to undertake a third-party review of the Township’s Information Technology and Telecom Technology; AND WHEREAS the review will look at the current state of the Township’s technology, an assessment of the Township’s Information Technology service provider, it will identify changes that can be made to create service delivery efficiencies, to identify cost savings, to improve technology interaction between the Township and offsite satellite offices, and to modernize the Township’s Information Technology and Telecom Technology; THEREFORE BE IT RESOLVED THAT the Council of the Township of Uxbridge supports the proposed third-party review of the Township’s Information Technology and Telecom Technology in accordance with the Municipal Modernization Program Intake 1.

WHEREAS a motion was made during the special meeting of Council of November 18th, 2019 that staff bring forward a resolution to reserve sewage allocation for approximately 71 people for both the proposed longterm care facility and the Uxbridge Cottage Hospital rebuild/expansion; AND WHEREAS Councillor Bruce Garrod, Ward 3 Councillor, requested in his Report BG-04/19, presented during the Special Council of November 18th, 2019 that an additional 71 person (32 LTC, 39 hospitalcare) allocation be given to accommodate the growing need of long term care facilities; AND WHEREAS Council supported the said request to amend the current Township of Uxbridge Sewage Allocation Policy to accommodate 160 person allocation for long term care; AND WHEREAS Councillor Bruce Garrod, Ward 3 Councillor further requested in his Report BG-04/19 presented during the Special Meeting of Council of November 18th, 2019 that the Township of Uxbridge Sewage Allocation Policy be amended to accommodate 231 persons for long term care (192 LTC, 39 extra hospital-care beyond capacity they are already carrying). NOW THEREFORE BE IT RESOLVED THAT THE TOWNSHIP OF UXBRIDGE hereby declares the following: 1. THAT system capacity is hereby reserved in the amount equivalent to 231 people for development that proposes a long term care facility which is made up of 231 people of reserved sewage allocation plus the existing site capacity of Markham-Stouffville Hospital to make 256 person of capacity available for future d

THAT Report TR-31/19 be received for information; AND THAT Council approve the report relating to applications under Sections 357 & 358 of the Municipal Act, AND THAT Council authorize the Tax Collector to adjust the tax accounts accordingly.

THAT Report DS 78/19 be received for information; AND THAT Council recommend to the Region of Durham Land Division Committee deferral of consideration of Applications LD 144/2019, LD 145/2019 an LD 146/2019 until additional information is submitted to the Township with respect to the proposed development of the severed lot and how the proposed development will address the criteria in the Township’s Official Plan including the issues of prematurity, and the provision of information related to the form of development, stormwater management and grading, protection of trees and access.

THAT Report GR-03/19 of Councillor Gary Ruona regarding Security Cameras for the Sandford, Zephyr and Goodwood Halls be lifted from the table.

THAT Report GR-03/19 be received for information.

THAT Report GR-04/19, as amended, be received for information; AND THAT the Council of the Township of Uxbridge refer the Goodwood Hall Security Cameras implementation to the 2020 budget discussions; AND THAT if approved through the Budget process that the procurement process be adhered to; AND THAT staff determine where the funds will come from.

THAT leave be granted to introduce By-law Nos. 2019-162 to 2019-165 and same be read a first and second time

THAT By-law Nos. 2019-162 to 2019-165 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 7:53 p.m to discuss the following matters:

THAT Council of the Township of Uxbridge rise from in-camera at 8:53 p.m. with progress to report.

THAT the Council of the Township of Uxbridge receive Report CL-53/19, of Laura Rupprecht, Clerk's Assistant re Board and Committee Appointments for information; AND THAT Committee appoint Jennifer Culley to the Tourism Advisory Committee.

THAT the Council of the Township of Uxbridge receive Report CL-52/19, of Debbie Leroux, Deputy CAO/Director of Legislative Services/Clerk regarding request for sale of the Lands Adjacent the Uxbridge Music Hall and a request for an easement over the lands known as Parts 11 and 12, Plan 40R-29312 for information.

THAT leave be granted to introduce By-law 2019-166 being a by-law to confirm the proceedings of Council at its regular Meeting of Council of November 25, 2019 and the same be read a first and second time.

THAT By-law 2019-166 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

6 WHEREAS the Township of Uxbridge Council plans to submit an Expression of Interest for the Municipal Modernization Program Intake 1, to the Province, by December 6, 2019. AND WHEREAS in accordance with the Municipal Modernization Program Intake 1, program guidelines, the Township plans to undertake an expenditure review with the goal of finding service delivery efficiencies and lowering costs in the longer term; AND WHEREAS specifically, the Township plans to undertake a third-party review of the Township’s Information Technology and Telecom Technology; AND WHEREAS the review will look at the current state of the Township’s technology, an assessment of the Township’s Information Technology service provider, it will identify changes that can be made to create service delivery efficiencies, to identify cost savings, to improve technology interaction between the Township and offsite satellite offices, and to modernize the Township’s Information Technology and Telecom Technology; THEREFORE BE IT RESOLVED THAT the Council of the Township of Uxbridge supports the proposed third-party review of the Township’s Information Technology and Telecom Technology in accordance with the Municipal Modernization Program Intake 1.

THAT Report GR-04/19, as amended, be received for information; AND THAT the Council of the Township of Uxbridge refer the Goodwood Hall Security Cameras implementation to the 2019 budget discussions; AND THAT if approved through the Budget process that the procurement process be adhered to; AND THAT staff determine where the funds will come from.

THAT the Council of the Township of Uxbridge receive Report CL-53/19, of Laura Rupprecht, Clerk's Assistant re Board and Committee Appointments for information; AND THAT Committee appoint Jennifer Culley to the Tourism Advisory Committee. 10