Council Meeting

THAT the Council of the Township of Uxbridge proclaim September 29, 2019 as "Orange Shirt Day" in remembrance of the children who attended residential schools in Canada.

THAT correspondence dated August 13, 2019 from the Ministry of Finance regarding Update on the Ontario Cannabis Legalization Implementation Fund (OCLIF), be received.

THAT correspondence dated August 7, 2019 from the Ministry of Transportation regarding initiatives to enhance road safety, be received.

THAT correspondence dated August 14, 2019 from the Township of Bradford West Gwillimbury regarding the Never Forgotten National Memorial, be received.

THAT the correspondence dated August 21, 2019 from Watson & Associated Economists Ltd. regarding comments of Draft Regulations 019-0183 Community Benefits Charge, be received; AND THAT the correspondence be

THAT correspondence dated August 21, 2019 from Watson & Associates Economists Ltd. regarding comments on Draft Regulations 019-0184 Changes to the Development Charges Act, be received; AND THAT the correspondence be

THAT correspondence dated September 4, 2019 from Tara Rosen, President, New Animal Shelter for Uxbridge-Sucgog regarding the request to have fees waved for the Seniors Centre to host the Volunteer Appreciation Breakfast with Santa on December 1, 2019, be received; AND THAT the Council of the Township of Uxbridge support the request from the New Animal Shelter for Uxbridge-Scugog to have the fees waved for the Seniors Centre to host the Volunteer Appreciation Breakfast with Santa on December 1, 2019.

THAT correspondence dated August 27, 2019 from the Sandford Community Association regarding the request for a sound system at Sandford Hall, be received; AND THAT Councillor Ruona be directed to request clarification from the Sandford Community Association regarding what sound system equipment is needed; AND THAT staff be directed to investigate the equipment needs of all Township community centres and bring forward a report to the Budget Committee outlining these needs.

THAT correspondence dated August 13, 2019 from Lori Murray, President, Music By the Bay Live regarding the request to declare Music by the Bay presents Christone "Kingfish" Ongram at the Uxbridge Music Hall on September 19, 2019 a municipally significant event, be received; AND THAT the Council of the Township of Uxbridge declare Music by the Bay presents Christone "Kingfish" Ongram at the Uxbridge Music Hall on September 19, 2019 a municipally significant event.

THAT correspondence dated August 12, 2019 from the Uxbridge Baptist Church regarding the request to host the 2019 edition of the Living Nativity in Centennial Park, be received; AND THAT the Council of the Township of Uxbridge support the request from the Uxbridge Baptist Church to host the 2019 edition of the Living Nativity in Centennial Park.

THAT correspondence dated September 3, 2019 from Cathy Christoff, Roxy Theatres regarding the request to declare the 19th Annual Short Film Festival at the Roxy Theatre on October 2, 2019 a municipally significant event, be received; AND THAT the Council of the Township of Uxbridge declare the 19th Annual Short Film Festival at the Roxy Theatre on October 2, 2019 a municipally significant event.

THAT correspondence dated August 20, 2019 from Ken Hendry, Rotary Club of Uxbridge, regarding the request for permission to place signs on Township roads to advertise for the Uxbridge Rotary Christmas Home Tour, be received; AND THAT the Council of the Township of Uxbridge support the request from the Rotary Club of Uxbridge to place signs on Township roads to advertise for the Uxbridge Rotary Christmas Home Tour.

THAT correspondence dated August 25, 2019 from Anne Pukalla and Brian Wheeler regarding request for permission to continue to live in a trailer located at 647c Ravenshoe Road, be received; AND THAT the agreement between Anne Pukalla, Brian Wheeler and the Township of Uxbridge be temporarily extended for 30 days; AND THAT the request by Anne Pukalla and Brian Wheeler for permission to continue to live in a trailer located at 647c Ravenshoe Road be

THAT correspondence from Xanthe van der Gulik regarding a rainbow painted bridge in Uxbridge, be received; AND THAT the Mayor's Office be directed to send a reply to Xanthe van der Gulik requesting that the Uxbridge Gay Straight Alliance meet with Members of Council regarding the matter; AND THAT the Uxbridge Gay Straight Alliance be requested to make a formal delegation to Council regarding the matter.

THAT correspondence dated August 6, 2019 from David Fredenburg regarding the condition of Eastgate Cemetery and the condition of paved roads within the Township, be received.

THAT correspondence dated August 9, 2019 from June Archibald regarding the request to have additional banner holders installed in Zephyr, be received; AND THAT this matter be

THAT correspondence dated August 24, 2019 from Wendy Sheridan-Perry regarding the request for the adoption of a by-law restricting graphic content while protesting be received; AND THAT the request for an adoption of a by-law restricting graphic content while protesting be

THAT correspondence from Maggie McCreath on behalf of Operation Warm Hearts regarding the request to have fees waived for the annual Coat Drive "Operation Warm Hearts" held September 23, 2019 to November 2, 2019 at the Uxbridge Community Centre, be received; AND THAT the Council of the Township of Uxbridge support the request by Operation Warm Hearts to have the fees waived for the annual Coat Drive held September 23, 2019 to November 2, 2019 at the Uxbridge Community Centre, pending that the facility is available; AND THAT Operation Warm Hearts be directed to work with another organization that has insurance.

THAT correspondence dated September 3, 2019 from Gwen Layton, Coordinator, Chances Are, Uxbridge Cottage Hospital Auxiliary regarding the request for use of store space at Township-owned facility at 17 Bascom Street (formerly the Fire Hall), be received; AND THAT the matter be

THAT correspondence dated September 4, 2019 from Alex Pretty, North Durham Minor Peewee AA Team regarding the request to use a portion of the Uxbridge Arena parking lot on September 22, 2019 for a garage/yard sale and to waive the fees/damage deposit at the Uxbridge Community Centre, be received; AND THAT the Council of the Township of Uxbridge support the request from Alex Pretty on behalf of the North Durham Minor Peewee AA Team to use a portion of the Uxbridge Arena parking lot and the Uxbridge Community Centre on September 22, 2019 for a garage/yard sale, at no cost; AND THAT the matter be

THAT correspondence dated September 3, 2019 from Kelly Brooks, Brooks Farms regarding the request to declare the 21st Annual Fall Fun Festival at Brooks Farms on October 12-14, 2019 a municipally significant event, be received; AND THAT the Council of the Township of Uxbridge declare the 21st Annual Fall Fun Festival at Brooks Farms on October 12-14, 2019 a municipally significant event.

THAT report DS-55/19 of Elizabeth Howson, Macaulay Shiomi Howson Ltd. be received; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee the following: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; AND THAT the severed land be deeded in the same name as the adjacent property that it is to be added to and that proof must be submitted to the Secretary Treasurer that title will be identical, together with proof that any existing mortgage encumbrancing the resultant lot shall include the legal description of the severed land; AND THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended.

THAT report DS-56/19 of Elizabeth Howson, Macaulay Shiomi Howson Ltd. be received; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee the following: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of these consent applications; AND THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law No. 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; AND THAT the owner/applicant enter into a site plan agreement with the Township of Uxbridge to ensure the recommendations of the Scoped Environmental Impact Study – Part Lot 27, Concession 2, Uxbridge, ON prepared by Cambium Inc., 2018-10-15 are implemented.

THAT Report DS-57/19 of Emilia Gruyters, Planning Technician, Secretary Treasurer Committee of Adjustment be received; AND THAT the Council of the Township of Uxbridge grant funding of 50 percent to a maximum of $5000 for James Campbell Insurance - 33 Toronto Street North - sign replacement.

THAT Report BL-07/19 of Kristina Bergeron, Manager of By-law Services be received for information; AND THAT additional data related to snow complaints be

THAT Report TR-28/19 of Donna Condon, Treasurer be received for information; AND THAT Council approve that the Treasurer use the following additional sources of funds to fund the Project; (a) $200,000 of the Asset Preservation levy from the 2019 and 2020 budgets and (b) net rental income received in 2019 and 2020 from 23/31 Brock St.; AND THAT Council authorize the Treasurer to request the Region to issue debentures as follows; (a) a $2.4 million serial debenture for a 5 year term (with a balloon payment due at the end of the 5 year term, with an option for an additional 10 year term) and (b) a $4 million serial debenture for a 10 year term; AND THAT Council authorize the Treasurer to fund the annual debenture payments from the following sources as determined by the Treasurer; the Capital Project levy, the Brock St. Culvert levy, future engineering DCs collected, net rental income received from 23/31 Brock St. and the Asset Preservation levy, as the first sources of repayment, and that the balloon payment from the $2.4 million debenture, due at the end of year 5, be funded from the net proceeds of the property known as 23/31 Brock St.; AND THAT Council direct the Treasurer to provide a report in 2020, for the issuance of a final debenture for this Project in 2020 for the remainder of funds required to finance this project, and to seek Committee approval of the amount and term of the debenture financing for 2020.

THAT leave be granted to introduce By-law Nos. 2019-129 to 2019-138 and the same be read a first and second time.

THAT By-law Nos. 2019-129 to 2019-138 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT the Council of the Township of Uxbridge waive the rules of procedure to allow John Perks to speak to the matter.

THAT the Council of the Township of Uxbridge support the request from John Perks to use Railway Street and the Fields of Uxbridge for the YDHR Wizard Festival from October 25-28, 2019, provided that the Fields of Uxbridge are available; AND THAT John Perks be directed to work with the Manager of Arena & Parks to find a solution to parking for participants of the Festival so the Fields of Uxbridge are not damaged by parking.

THAT the Council of the Township of Uxbridge declare the Blue Heron Books Event taking place October 26-27, 2019 a municipally significant event.

THAT the Treasurer be directed to provide an update to Council regarding the funds received to-date as a result of the Recreational Cannabis Transfer Payments and what the Township can expect to receive in the future; AND THAT staff be directed to draft a plan outlining what to do with the Recreational Cannabis Transfer Payments once they are received.

THAT the policy update from the Association of Municipalities of Ontario (AMO) regarding Fixing the Housing Affordability Crisis: Municipal Recommendations for Housing in Ontario, be received.

THAT the matter of Climate Change Committee member selection be

THAT the Council of the Township of Uxbridge delegate the authority to declare municipally significant events to the Clerk.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 1:06 PM to discuss the following matters:

THAT the Council of the Township of Uxbridge rise from the In-Camera session, with progress to report.

THAT Council receive Report CL-43/19 for information; AND THAT Council appoint Stephen Snodden to the Tourism Advisory Committee and Eve-Lynn Swan to the Museum Advisory Committee; AND THAT a ‘letter of thanks’ be sent to Michael Risebrough and Owen Tulk.

THAT leave be granted to introduce By-law No. 2019-139 being a by-law to confirm the proceedings of Council at its Regular Meeting of Monday, September 9, 2019 and the same be read a first and second time.

THAT By-law No. 2018-139 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

That the September 9, 2019 Council meeting be adjourned.

THAT the Council of the Township of Uxbridge adopt the minutes of the Regular Council Meeting of August 12, 2019.

THAT correspondence dated August 13, 2019 from the Ministry of Finance regarding Update on the Ontario Cannabis Legalization Implementation Fund (OCLIF), be received. 5

THAT the Council of the Township of Uxbridge approve the minutes of the Planning Committee Meeting of August 12, 2019.

THAT report DS-55/19 of Elizabeth Howson, Macaulay Shiomi Howson Ltd. be received; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee the following: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; 2. AND THAT the severed land be deeded in the same name as the adjacent property that it is to be added to and that proof must be submitted to the Secretary Treasurer that title will be identical, together with proof that any existing mortgage encumbrancing the resultant lot shall include the legal description of the severed land; 3. AND THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended.

THAT report DS-56/19 of Elizabeth Howson, Macaulay Shiomi Howson Ltd. be received; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee the following: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of these consent applications; 2. AND THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law No. 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; 3. AND THAT the owner/applicant enter into a site plan agreement with the Township of Uxbridge to ensure the recommendations of the Scoped Environmental Impact Study – Part Lot 27, Concession 2, Uxbridge, ON prepared by Cambium Inc., 2018-10-15 are implemented.

THAT Report BL-07/19 of Kristina Bergeron, Manager of By-law Services be received for information; 13 AND THAT additional data related to snow complaints be

THAT By-law Nos. 2019-129 to 2019-138 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same. 14

THAT the Council of the Township of Uxbridge support the request from John Perks to use Railway Street and the Fields of Uxbridge for 16 the YDHR Wizard Festival from October 25-28, 2019, provided that the Fields of Uxbridge are available; AND THAT John Perks be directed to work with the Manager of Arena & Parks to find a solution to parking for participants of the Festival so the Fields of Uxbridge are not damaged by parking.

17 THAT the policy update from the Association of Municipalities of Ontario (AMO) regarding Fixing the Housing Affordability Crisis: Municipal Recommendations for Housing in Ontario, be received.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 1:06 PM to discuss the following matters: 18