General Purpose and Administration Committee

THAT the General Purpose and Administration Committee waive the Rules of Procedure to allow the delegation of June Davies to continue for an additional 10 minutes.

THAT the the General Purpose and Administration Committee support the request from Wixan's Bridge Restaurant for a 5 year extension to their Patio Agreement.

THAT the General Purpose and Administration Committee support the request of the York Durham Heritage Railway (YDHR) for approval for a fireworks display and tree lighting ceremony at the Uxbridge Train Station in support of the Uxbridge Cottage Hospital on December 7, 2019; AND THAT staff work with event organizers regarding logistics for the event and ensure compliance with all regulations.

THAT the Finance Committee support the request of Michelle Baker to waive the fees for the use of Elgin Park to host the 'Run for the Diamond' Half Marathon in support of the Uxbridge Cottage Hospital on Sunday, June 14, 2020; AND THAT event organizers be responsible to cover costs for staff time and Township materials used for the event.

THAT Report TR-34/19 of Donna Condon, Treasurer, be received for information; AND THAT Council approve an Interim Budget for 2020 in the amount of $13,915,328 to provide for interim operational costs plus the interim payments for regional and educational purposes and for the Uxbridge Business Improvement Area as detailed in Schedule “A”.

THAT Report TR-32/19 of Susan Straughan, Tax Collector, be received for information; AND THAT the by-law for the 2020 Interim Tax Levies be signed by the Mayor and the Township Clerk.

THAT Report RC-13/19 of Pat Neal, Museum Manager/Curator and Amanda Ferraro, Director of Community Services be received for information; AND THAT a thank you / congratulation letter be sent to the Uxbridge-Scott Historical Society for successfully obtaining an Ontario Trillium Foundation (OTF) capital funding grant under its Capital Investment stream for $64,900; AND THAT Sole Sourcing of the security work with Phantom Security Group Inc in the amount of $14,995 be pre-approved to ensure compatibility with existing equipment and continuity with our existing security contract.

THAT Report RC-12/19 of Amanda Ferraro, Director of Community Services be received for information; AND THAT the extra revenue of $25,000 be moved into the Thomas Foster Memorial reserve account for future repairs.

THAT Report PWO 72/19 of Bill Rynard, Road Operations Manager be received for information; AND THAT Committee approve the purchase of the Snap-on Prolink Ultra Master scan tool for the sum of $17,400 plus H.S.T. and funded through the Municipal Modernization Fund.

THAT Report TR-33/19 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve that the Mayor and the Treasurer be authorized to borrow funds in 2020 not to exceed $3,000,000 in order to meet current expenditures and liabilities prior to the collection of taxes; and THAT Committee approve that a by-law be prepared to authorize borrowing not to exceed $3,000,000.

THAT Report PWO-66/19 of Karen Ryl, Facility Booking Clerk be received for information; AND THAT approval for the Dishwasher/sanitizer be awarded to Accurate Repairs and Food Equipment of $4495.00 plus HST.

THAT Report PWO-74/19, as amended, of Lukas Gillham, Operations and Capital Projects Technologist be received for information; AND THAT Committee direct staff to apply for the Green Stream Funding in order to update the Storemwater Management Pond on South Balsam Street.

THAT the Parks, Facilities and Arena Committee defer Report PR-21/19 of Bob Ferguson, Arena and Parks Manager regarding the Pathfinder's request for room space at the Arena to the General Purpose and Administration Committee Meeting of February 3, 2020; AND THAT in the meantime Committee grant permission for the Uxbridge Pathfinders to use either a boardroom or kitchen space once per month at no charge; AND THAT any additional boardroom or kitchen rental to be charged at $20.00 per evening rental.

THAT Report PR-22/19 of Bob Ferguson, Arena and Parks Manager be received for information; AND THAT Committee award the two year grass cutting contract to Traz Landscaping for Zones 1, 2 and 4, Steve King Property Services for Zones 3 and 6 and Lawnscape for Zone 5.

THAT Report PR 23/19 of Bob Ferguson, Arena and Parks Manager be received for information; AND THAT Committee direct staff to work directly with the two individuals that have volunteered to monitor, maintain and inspect the ice conditions at Elgin Pond for the winter season.

THAT Report PR-24/19 of Bob Ferguson, Arena and Parks Manager be received for information; AND THAT Committee agree to waive the monthly rental fee of $500.00 for the Arena Snack Bar for the months of June, July and August.

THAT Report PR-25/19 of Bob Ferguson, Arena and Parks Manager regarding Pump Park Phase One Update be received for information.

THAT correspondence from the Town of Amherstburg regarding the declaration of Climate Emergency in the Town of Amherstburg be received for information.

THAT correspondence from the Rescue Lake Simcoe Coalition regarding Strong and Strategic natural areas protections needed in the Lake Simcoe Watershed be received for information.

THAT correspondence from Eve-Lynn Swan regarding turning circles on dead end roads be received for information; AND THAT Committee direct that Councillor Popp seek a meeting with representatives from the Durham District School to discuss ways to resolve the matter of school buses operating on dead end roads.

THAT Report TS-03/19 of Councillor Pamela Beach, Councillor Gary Ruona and Councillor Todd Snooks regarding Speeding and Traffic Calming Measures be lifted from the table.

THAT the Public Works and Active Transportation Committee receive Report TS-03/19 of Councillor Pamela Beach, Councillor Gary Ruona and Councillor Todd Snooks regarding Speeding and Traffic Calming Measures for information; AND THAT a copy of same be

THAT the Public Works and Active Transportation Committee receive Report PWO-73/19 of Lukas Gillham, Operations and Capital Projects Technologist regarding Concession 6 Speed Data Case Study for information; AND THAT staff be directed to investigate speed limits and further traffic calming measures on Concession 6.

THAT correspondence from Adrian Giacca regarding a Tiny House Village in Uxbridge be received for information; AND THAT Councillor Ruona and Councillor Highet create a report consisting of action items for Council to consider related to low income housing in Uxbridge.

THAT correspondence from Pete Schut, Brookfield Residential regarding a cash-in-lieu proposal with Brookfield Residential - Salville Development be received for information; AND THAT Mayor Barton, Councillor Popp and Ingrid Svelnis, CAO work with Brookfield Residential with respect to their Cash-in-Lieu proposal.

THAT Report DS-72/19 of Emilia Gruyters, Planning Technician and Elizabeth Howson, Macaulay Shiomi Howson be received for information; AND THAT it is recommended that prior to the Committee of Adjustment making a decision with respect to Application A23/2019, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The owner enter into a site plan development agreement. Comments from the Region of Durham Health Department, Region of Durham Planning Department and the Region of Durham Works Department shall be provided to determine if there are any concerns with the proposal.

THAT Report DS 79/19 of Elizabeth Howson, Macaulay Shiomi Howson regarding M. Shoemaker (The Upper Paw) - Zoning By-law - 668 Goodwood Road (Regional Road 21) Part Lot 16, Concession 6, Township of Uxbridge be received for information; AND THAT Committee approve the Zoning By-law Amendment Application by M. Shoemaker (The Upper Paw), 668 Goodwood Road (Regional Road 21) Part Lot 16, Concession 6, Township of Uxbridge; AND THAT Council adopt the implementing Zoning By-law amendment.

THAT correspondence from the Ministry of Transportation regarding E-scooter Pilot to Help Grow Ontario's Economy be received for information; AND THAT a copy of same be

THAT correspondence from the Town of Amherstburg regarding Joint and Several Liability Consultation - Town of Amherstburg be received for information; AND THAT staff obtain a legal opinion on the matter.

THAT Report FR 08/19 of Fire Chief Phil Alexander regarding the 2019 Emergency Planning Program Review be received for information.

THAT Report FR-09/19 of Fire Chief Phil Alexander, regarding the appointment of Fire Department officers, be received for information; AND THAT Committee direct the Clerks Department to prepare the necessary by-law to appoint the personnel listed in said report as Officers of the Fire Department.

THAT Report CL-54/19, as amended, of Debbie Leroux, Director of Legislative Services/Clerk be received for information; AND THAT Committee approve the proposed Council Expense Policy with the following amendments 1. That resources available to Council section be changed from Councillor's office to meeting space. 2. That resources available section be changed to Town Hall from all Municipal Facilities. 3. That use of newsletters/constituent letters be

THAT the Administration, Emergency Services and Economic Development Committee direct that the section in Report CL-54/19 of Debbie Leroux, Director of Legislative Services/Clerk regarding 'Resources Available' be changed from "Councillor's office" to "Councillor meeting space".

THAT the Administration, Emergency Services and Economic Development Committee direct that the section in Report CL-54/19 of Debbie Leroux, Director of Legislative Services/Clerk regarding Proposed Council Expense Policy entitled 'Resources Available' be changed from all "Municipal Facilities" to "Town Hall".

THAT the Administration, Emergency Services and Economic Development Committee direct that the section in Report CL-54/19 of Debbie Leroux, Director of Legislative Services/Clerk regarding Proposed Council Expense Policy entitled Communications, Advertising and Constituency Meetings regarding ineligible expenses/constituent letters be

THAT the Administration, Emergency Services and Economic Development Committee receive Report CL-54/19, as amended, of Debbie Leroux, Director of Legislative Services/Clerk regarding Proposed Council Expense Policy for information; AND THAT Committee approve the proposed Council Expense Policy, as amended; AND THAT a by-law adopting the proposed policy be brought forward for Council's consideration.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:04 p.m. as the matters to be discussed concern an item regarding a proposed or pending acquisition or disposition of land by the Municipality and an item regarding litigation or potential litigation, including matters before administrative tribunals, affecting the municipality.

THAT the General Purpose and Administration Committee rise from In-camera at 2:56 p.m. with nothing to report.

THAT the General Purpose and Administration Committee support the request from Wixan's Bridge Restaurant for a 5 year extension to their Patio Agreement.

THAT Report TR-33/19 of Donna Condon, Treasurer, be received for information; 7 AND THAT Committee approve that the Mayor and the Treasurer be authorized to borrow funds in 2020 not to exceed $3,000,000 in order to meet current expenditures and liabilities prior to the collection of taxes; and THAT Committee approve that a by-law be prepared to authorize borrowing not to exceed $3,000,000.

THAT Report FR-09/19 of Fire Chief Phil Alexander, regarding the appointment of Fire Department officers, be received for information; 15 AND THAT Committee direct the Clerks Department to prepare the necessary by-law to appoint the personnel listed in said report as Officers of the Fire Department.