General Purpose and Administration Committee

THAT the General Purpose and Administration Committee receive the Delegation of Terry Baskin of the Accessibility Advisory Committee for information; AND THAT Committee work the Accessibility Advisory Committee to implement the following requests; Municipal compliance with AODA standards and legislation. Advising on capital projects to enhance accessibility. Providing expertise and consultation around the development of accessible playgrounds and trail. Training and education for key influencers of community accessibility.

THAT the Administration, Emergency Services and Economic Development Committee receive Report BG-02/19 of Councillor Bruce Garrod for information; AND THAT Committee approve the Age Friendly Committee Plan 2019; AND THAT Committee agree to proceed with the noted recommendations outlined in Report BG-02/19. AND THAT Mayor Barton, Councillor Highet and Councillor Garrod meet to discuss enacting a committee to address affordable housing in Uxbridge.

THAT the Administration, Emergency Services and Economic Development Committee receive Report CL-46/19 of Debbie Leroux, Director of Legislative Services/Clerk for information; AND THAT the Administration, Emergency Services and Economic Development Committee support the recommendation of the Fill Committee that the Township of Uxbridge enter into an agreement with CRH Canada Group Inc. (Dufferin Aggregates) to permit up to 85,000 m3 of fill to the Campbellville Site - 5444 Concession Road 4 – Part Lot 23, Concession 3, Goodwood in order to rehabilitate the unlicensed portion of the site; AND THAT the Fill Committee work with to finalize the logistics of the finalized Agreement; AND THAT Committee agree to accept winter sand for 2 years at a value of approximately $371,770 instead of the cash value of $2.00/m3; AND THAT Committee agree to purchase winter sand CRH (Dufferin Aggregates) in the 3 rd year at the 2018 rate of $11.75/tonne; AND THAT a $200,000.00 letter of credit be posted by CRH for the fill project.

THAT the Tourism, Heritage and Community Programs Committee agree to hear from John Perks of the York Durham Heritage Railway with respect to logistics of the Wizards Festival on October 26 and 27, 2019.

THAT Correspondence Item No. 7.1.1 be received for information; AND THAT Committee support the YDHR's Wizards Festival on October 26 and 27, 2019 in principle; AND THAT YDHR work with staff regarding event logistics; AND THAT staff report back to Committee regarding event parking including the midway and fireworks.

THAT the Planning Committee receive Report DS 59/19 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT if Council proceeds to consider the request by Capris Investments Inc. to permit the creation of one new residential lot in Lot 3, Plan 40M-2318, Hamlet of Udora, Township of Uxbridge that such consideration take place only after an opportunity for public input is provided through a public open house and/or provision of notice of the Council meeting to adjacent residents; AND THAT the wording on the look and feel of the development be consistent with the building on this lot.

THAT the Planning Committee direct staff to schedule a Public Information meeting regarding the Application by Capris Investments to create a new lot in the Hamlet of Udora at the Udora Hall; AND THAT the Developer and Ward Councillor Gary Ruona meet to discuss the logistics of such meeting; AND THAT a notice of such meeting be posted on the Township's website and Township page; AND THAT the Developer be requested to prepare and distribute such notice at their cost. 11.1 CORRESPONDENCE 11.1.1 Region of Durham 1. Region of Durham - 2018 Annual Building Activity.pdf 2018 Annual Building Activity Review, Commissioners Report #2019-INFO-55 Moved by: Councillor Willie Popp THAT Correspondence Item 11.1.1. be received for information.

THAT Correspondence Item 11.1.2 be received for information; AND THAT a copy of same be

THAT Correspondence Item No. 11.1.3 be received for information; AND THAT Committee direct Mayor Barton and Ward Councillor Willie Popp meet with the Applicant to find solutions to parking issues.

THAT the Planning Committee receive Report DS-59/19 of Emilia Gruyters, Planning Technician for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A21/2019, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The approval of the variance shall apply only to the exterior side yard width, setback from the street centreline of a Township Road, front yard depth, lot coverage and as contemplated under Application A21/2019; 2. Site and grading plans shall be prepared by a qualified person and be approved by the Township Engineer prior to the issuance of a building permit. 3. The owner obtain a building permit within 1 year of the final date of appeal of Application A21/2019. 4. The dwelling constructed under the approval of Application A21/2019 shall be in substantial conformity with the design and location of the plans submitted with the application. 5. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT the Council of the Township of Uxbridge agree to hear from Doug Moffat with respect to filming in the Township of Uxbridge.

THAT the Public Works and Active Transportation Committee receive Report PWO-61/19 of Ben Kester, Director of Public Works and Operations for information; AND THAT a copy of same be

THAT the Public Works and Active Transportation Committee receive Report PWO-59/19 of Karen Ryl, Facility Booking Clerk for information; AND THAT Committee the approve changes to the Music Hall Red Book Operations Manual.

THAT the Public Works and Active Transportation Committee receive the petition submitted by Gillian Cameron and Chuck Cullingham regarding a request for an accessible parking spot in front of the Trinity Manor on First Avenue; AND THAT Committee support, in principle, the request to install an accessible parking spot in front of the Trinity Manor on First Avenue; AND THAT a copy of said petition be

THAT the Public Works and Active Transportation Committee support the request of Scott Rutledge, Rutledge Jewellers to place five lighted Christmas trees and seasonally decorate the clock pole with Christmas banners in front of his store at 82 Brock Street West, Uxbridge; AND THAT a copy of same be sent to the Region of Durham for approval.

THAT the Finance Committee receive Report PWO-58/19 of Karen Ryl, Facility Booking Clerk for information; AND THAT Committee award replacement of the Music Hall LED lighting to Christie Lites Sales for $19,758.28 plus HST.

THAT the Finance Committee receive Report PWO-60/19 of Karen Ryl, Facility Booking Clerk for information; AND THAT Committee support entering into a 1-year lease with Community Care in 2020 for the Senior’s Centre including a Consumer Price Index increase.

THAT the Finance Committee receive Report TR-29/19,as amended, of Donna Condon, Treasurer for information; AND THAT Committee approve the 2020/2021 Proposed Budget Timetable as amended.

THAT the Finance Committee approve the Accounts from June 12, 2019 to September 9, 2019.

THAT Correspondence Item 12.1.1 be received for information.

THAT Correspondence Item No. 12.1.2 be received for information.

THAT the Administration, Emergency Services and Economic Development Committee agreed to hear from Doug Moffat with respect to the Pickering Airport matter.

THAT Correspondence Item No. 12.1.3 be received for information; AND THAT a copy of same be

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 12:47 p.m. as the matters to be discussed concern items regarding personal matters about an identifiable individual, including Municipal and Local Board employees.

THAT the General Purpose and Administration Committee rise from in-camera at 1:15 p.m.

THAT the General Purpose and Administration Committee receive Report CL-44/19, as amended, of Laura Rupprecht, Clerk's Assistant for information; AND THAT Committee appoint John Fisher as Alternate to the Tourism Advisory Board when current member Steven Snodden is unavailable; AND THAT Committee accept the resignation of Gloria Eng from the Tourism Advisory Board and send a 'letter of thanks' to Ms. Eng.

THAT the General Purpose and Administration Committee receive Report CL-45/19 of Debbie Leroux, Director of Legislative Services/Clerk for information; AND THAT Committee appoint Bernice Brown and Chris Brown to the Santa Claus Parade Committee for the remainder of the 2018-2022 Term of Council; AND THAT the new Council discuss the future of the Santa Claus Parade Committee prior to advertising for the 2022-2026 Committees of Council.

THAT the General Purpose and Administration Committee receive the Delegation of Terry Baskin of the Accessibility Advisory Committee for information; AND THAT Committee work the Accessibility Advisory Committee to implement the following requests; 1. Municipal compliance with AODA standards and legislation. 2. Advising on capital projects to enhance accessibility. 3. Providing expertise and consultation around the development of accessible playgrounds and trail. 4. Training and education for key influencers of community accessibility.

THAT the Administration, Emergency Services and Economic Development Committee receive Report CL-46/19, as amended, of Debbie Leroux, Director of Legislative Services/Clerk for information; AND THAT the Administration, Emergency Services and Economic Development Committee support the recommendation of the Fill Committee that the Township of Uxbridge enter into an agreement with CRH Canada Group Inc. (Dufferin Aggregates) to permit up to 85,000 m3 of fill to the Campbellville Site - 5444 Concession Road 4 – Part Lot 23, Concession 3, Goodwood in order to rehabilitate the unlicensed portion of the site; AND THAT the Fill Committee work with to finalize the logistics of the finalized Agreement; AND THAT Committee agree to accept winter sand for 2 years at a value of approximately $371,770 instead of the cash value of $2.00/m3; AND THAT Committee agree to purchase winter sand CRH (Dufferin Aggregates) in the 3rd year at the 2018 rate of $11.75/tonne with an option for purchasing in the 4th year; AND THAT a $200,000.00 letter of credit be posted by CRH for the fill project; 5 AND THAT the prohibition related to placing fill in the Countryside designation in the Oak Ridges Moraine Conservation Plan, High Aquifer Vulnerability be exempt for this proposal.

THAT Correspondence Item No. 7.1.1 be received for information; AND THAT Committee support the YDHR's Wizards Festival on October 26 and 27, 2019 in principle; AND THAT YDHR work with staff regarding event logistics of the proposed Festival; AND THAT staff report back to Committee regarding event parking, the midway location and fireworks.

THAT Correspondence Item 11.1.1. be received for information.

THAT Correspondence Item No. 11.1.3 be received for information; AND THAT Committee direct Mayor Barton and Ward Councillor Willie Popp meet with the Applicant to find solutions to parking difficiences.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 12:47 p.m. as the matters to be discussed concern items regarding personal matters about an identifiable individual, including Municipal and Local Board employees and a proposed or pending acquisition or disposition of land by the Municipality.

THAT the General Purpose and Administration Committee rise from in-camera at 1:15 p.m. with progress to report.