Council Meeting

THAT the minutes of the regular meeting of Council of November 27, 2023 be

THAT correspondence from the Region of Durham regarding Durham Region's response to the proposed Affordable Homes and Good Jobs Act (Bill 134) (2023-F-30) be received for information.

THAT Council support the request of David Sud, 711371 Ontario Ltd. for an extension to Part Lot Control By-law 2023-021, exempting the plan on Part of Block 1 on Plan 40M-2736 designated as Parts 2 to 61 on 40R-32010.

THAT correspondence from Shaun Schevers, Chair, Zephyr Community Association regarding a request host a Yuk Yuks event at the Zephyr Community Association on December 31, 2023 be received for information.

THAT the minutes of the Public Planning Committee meeting of September 25, 2023 be endorsed.

THAT the minutes of the Public Planning Committee meeting of December 4, 2023 be endorsed.

THAT the minutes of the regular meeting of the General Purpose and Administration Committee of December 4, 2023 be endorsed.

THAT Report BL-07/23 of Hilary Williams, Director of By-law Services be received for information; AND THAT Council approve the one-time implementation costs of $10,700 to transition to HotSpot, funded through 2023 Operational Savings; AND THAT Council approve the Township of Uxbridge enter into agreement with HotSpot.

THAT Report RC-09/23, as amended, of Amanda Ferraro, Director of Community Services be received for information.

THAT Report CL-33/23 of Debbie Leroux, Director of Legislative Services/Clerk and Emily Elliott, Deputy Clerk, regarding the 2022 Municipal Election Review be received for information; AND THAT staff be directed to investigate approximate costs for the introduction of internet voting for the 2026 election and to budget an appropriate amount to reserves for the 2025 and 2026 Clerk’s (Election) operating budget should Council determine that the internet voting method be considered.

THAT Report PWO-15/23 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT a copy of same be

THAT Report PWO-16/23, as amended, of Ben Kester, Director of Public Works and Operations regarding Water Quality Monitoring, Wagner’s Lake 2023 be received for information; AND THAT no further testing be performed in 2024; AND THAT a copy of same be

THAT Report RC-09/23 (revised) of Amanda Ferraro, Director of Community Services be received for information; AND THAT the Train Station roof options be forwarded to Budget discussions so that the roof can be replaced in the Spring.

THAT Report CL-34/23, as amended, of Debbie Leroux, Director of Legislative Services/Clerk, be received for information; AND THAT Council grant a 90 day extension of Dagmar Resort's Site Plan Development Agreement; AND THAT this matter be

THAT the Council of the Township of Uxbridge direct that staff conduct a review of the processes and guidelines with respect to Site Alteration Permits.

THAT leave be granted to introduce By-law Nos. 2023-131 to 2023-136 and the same be read a first and second time.

THAT By-law Nos. 2023-131 to 2023-136 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT By-law 2023-137 be tabled until the next regular meeting of Council of January 8, 2024.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 11:08 to discuss the following matters: A proposed or pending acquisition or disposition of land by the Municipality The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose

THAT Council rise from In-camera at 11:47 a.m.

THAT Report CAO-15/23, as amended, of Kristi Honey, CAO, be received for information; AND THAT Council direct staff not to engage in any lease extension discussions or terms and conditions regarding a new lease with YDHR until the following outstanding matters are resolved: Full Compliance with all Township Orders No funds in arrears Removal of all four identified (4) rail cars including any potential contaminated substances Site clean up to the satisfaction of Building Services Department, Community Services Department, By Law Department and Fire Department. AND THAT failure to fulfill conditions as per this recommendation, YDHR is to deliver vacant possession of the premises effective December 31 st , 2023 AND THAT should York Durham Heritage Railway comply with all conditions in this recommendation, the township will entertain negotiations for a new lease; AND THAT York Durham Heritage Railway will not be permitted on the premises to operate any further until a new lease is signed and executed; AND THAT the lease expiry for the Train Station premises be shared with Metrolinx and the Ministry of Transportation.

THAT leave be granted to introduce By-law No. 2023-138, being a by-law to confirm the proceedings of its regular meeting of Council of December 11, 2023 and the same be read a first and second time.

THAT By-law No. 2023-138 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

3 THAT the minutes of the regular meeting of Council of November 27, 2023 be

THAT By-law 2023-137 be

THAT Council rise from In-camera at 11:47 a.m. with business to report.

9 THAT Report CAO-15/23, as amended, of Kristi Honey, CAO, be received for information; AND THAT Council direct staff not to engage in any lease extension discussions or terms and conditions regarding a new lease with YDHR until the following outstanding matters are resolved:  Full Compliance with all Township Orders  No funds in arrears  Removal of all four identified (4) rail cars including any potential contaminated substances  Site clean up to the satisfaction of Building Services Department, Community Services Department, By Law Department and Fire Department. AND THAT failure to fulfill conditions as per this recommendation, YDHR is to deliver vacant possession of the premises effective December 31st, 2023; AND THAT should York Durham Heritage Railway comply with all conditions in this recommendation, the Township will entertain negotiations for a new lease; AND THAT York Durham Heritage Railway will not be permitted on the premises to operate any further until a new lease is signed and executed; AND THAT the lease expiry for the Train Station premises be shared with Metrolinx and the Ministry of Transportation.