Council Meeting

THAT Council direct that Correspondence Item No. 8.5 be brought forward for consideration.

THAT the Council of the Township of Uxbridge support the request of Daniel Di Leo, Goodwood Kartways for a temporary exemption from the Special Events by-law to host CupKarts Canada on July 20-24, 2022 at Goodwood Kartways to permit overnight camping for participants and adjusted hours of operation being 9:00 a.m. to 6:00 p.m.

THAT the Council of the Township of Uxbridge refer the request of Robert Brown for a site to host the Uxbridge Community Garden to staff for consideration.

THAT the minutes of the regular meeting of Council of June 27, 2022 be approved.

THAT correspondence from the Region of Durham regarding the a ppointment of an Integrity Commissioner for the Region of Durham be received for information.

THAT correspondence from the Region of Durham regarding 2021 Annual Building Activity Review - 2022-INFO-57 be received for information.

THAT correspondence from the Municipality of Shuniah regarding a r equest for support for the release of all Federal and Provincial documents related to the former Mohawk Institute Residential School be received for information.

THAT the Council of the Township of Uxbridge support the request of Karthika Kandiah for an exemption from the Township of Uxbridge Parking By-law to host an event at 12 Deer Ridge Road on Saturday, July 30, 2022.

THAT the Council of the Township of Uxbridge support the Region of Durham Plowman's Association Annual Plowing Match on September 3, 2022 at 125 Medd Road, Port Perry; AND THAT a copy of same be

THAT correspondence from the Durham Region Heavy Contractors Association regarding Inflationary Impacts on Public Infrastructure Projects be received for information. AND THAT a copy of same be

THAT the minutes of the regular meeting of the General Purpose and Administration Committee of June 20, 2022 be endorsed.

WHEREAS the municipality of the Corporation of the Township of Uxbridge recently experienced a natural disaster of an EF-2 tornado formed within a derecho (which is a widespread long-lived windstorm associated with a line of thunderstorms) on Saturday, May 21, 2022 at approximately 1:15 PM; AND WHEREAS the Township of Uxbridge has experienced incremental operating and capital costs. THEREFORE, BE IT RESOLVED that the Corporation of the Township of Uxbridge requests the Minister of Municipal Affairs and Housing to activate the Municipal Disaster Recovery Assistance program; AND THAT Donna Condon, Treasurer, Township of Uxbridge is given delegated authority to verify and attest to the accuracy of the attached claim; AND THAT Council direct staff to circulate this resolution to the Ministry of Municipal Affairs and Housing.

THAT Report DS-33/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT Council grant the Community Improvement Plan funding for the successful applicant.

THAT Report DS-35/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A12/2022 and A13/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: In the event that the other conditions of approval of the related consent application (LD057/2022) are not satisfied, the decision of the Committee of Adjustment for these applications shall be deemed null and void.

THAT Report DS-36/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A14/2022 they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the deck under the approval of Application A14/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A14/2022. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the deck contemplated under Application A14/2022.

THAT Report DS-37/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A15/2022 they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the deck under the approval of Application A15/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A15/2022. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the deck contemplated under Application A15/2022.

THAT Report DS-38/22, as amended, of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A17/2022 they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the indoor riding arena and equipment shed under the approval of Application A17/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 2 years of the final date of appeal of A17/2022. The owner shall satisfy the requirements of the LSRCA. The owner shall satisfy the requirements of OMAFRA in reference to a Nutrient Management Plan. The approval of the variance shall apply only to the riding arena and shed contemplated under Application A17/2022. AND THAT the Committee consider requesting the Applicant to amend the proposed structure so it reflects less of an industrial style building and more of an agricultural style building.

THAT Report PWO-38/22 of Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Council award the Small Drinking Water Systems contract to Jackson Water Conditioning Limited for $7,200.00 plus H.S.T. for one (1) year with the provision of two, one (1) year extensions upon mutual agreement with 2% increases in monthly, quarterly, and biannual prices.

THAT Report PWO-39/22 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Council direct staff to prepare and issue a request for tender for the snow removal from municipal parking lots.

THAT Report PWO-40/22, of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Council award Tender U22-10, Cemetery Road Sidewalk, to Onsite Contracting Inc. for 201,906.20 plus H.S.T; AND THAT the Clerk's Department prepare the necessary bylaw.

THAT Report PWO 41/22 of Bill Rynard, Roads Operation Manager, be received for information; AND THAT the supply of the 3.0 Cubic Yard Loader be awarded to Brandt Tractor Limited for a price of $298,812.59 excluding HST; AND THAT the purchase will be funded over the next two years and the proceeds of the sale of our 2007 John Deere 544J be put towards the year two budget for this purchase.

THAT Report PWO 42/22 of Bill Rynard, Roads Operations Manager, be received for information; AND THAT Tender U22-25 for Stump Grinding and Peg Removal be awarded to Dreamworks Groundskeeping Inc. for a price of $18,441.60 H.S.T. included.

THAT Report PWO 43/22, as amended, of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT a copy of same be

THAT Report FR-09/22 of Phil Alexander, Fire Chief be received for information.

THAT Report CL-19/22 of Josh Machesney, Deputy Clerk and Colleen Baskin, Communications Officer, be received for information; AND THAT Council establish an “Order of Uxbridge” award in accordance with the merit and criteria established in this Report; AND THAT Council direct that the inaugural “Order of Uxbridge” be awarded in 2022; AND THAT staff be directed to report back in November 2022 on the Volunteer Recognition Program and corresponding Policy for Council’s consideration.

THAT leave be granted to introduce By-law Nos. 2022-090 to 2022-094 and the same be read a first and second time.

THAT By-law Nos. 2022-090 to 2022-094 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 11:30 a.m. to discuss the following matters: Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality; Personal matters about an identifiable individual, including Municipal and local Board employees - Item 1; Personal matters about an identifiable individual, including Municipal and local Board employees - Item 2.

THAT Council rise from In-camera at 11:59 a.m. with business to report.

THAT Report CL-18/22 of Laura Rupprecht, Clerk's Assistant, be received for information; AND THAT Council appoint Catherine Peters to the Uxbridge Public Library Board for the remainder of the 2018-2022 Term of Council.

THAT the Council of the Township of Uxbridge approve the Minutes of Settlement with Coffee Time(2015) Corp.

THAT leave be granted to introduce By-law No. 2022-095, being a by-law to confirm the proceedings of its regular meeting of Council of July 11, 2022 and the same be read a first and second time.

THAT By-law No. 2022-095 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

5 THAT correspondence from the Region of Durham regarding 2021 Annual Building Activity Review - 2022-INFO-57 be received for information.

RESOLUTION: 2022-02 WHEREAS the municipality of the Corporation of the Township of Uxbridge recently experienced a natural disaster of an EF-2 tornado formed within a derecho (which is a widespread long-lived windstorm associated with a line of thunderstorms) on Saturday, May 21, 2022 at approximately 1:15 PM; AND WHEREAS the Township of Uxbridge has experienced incremental operating and capital costs. THEREFORE, BE IT RESOLVED that the Corporation of the Township of Uxbridge requests the Minister of Municipal Affairs and Housing to activate the Municipal Disaster Recovery Assistance program; AND THAT Donna Condon, Treasurer, Township of Uxbridge is given delegated authority to verify and attest to the accuracy of the attached claim; AND THAT Council direct staff to circulate this resolution to the Ministry of Municipal Affairs and Housing.

THAT Report PWO 41/22 of Bill Rynard, Roads Operation Manager, be received for information; AND THAT the supply of the 3.0 Cubic Yard Loader be awarded to Brandt Tractor Limited for a price of $298,812.59 excluding HST; 11 AND THAT the purchase will be funded over the next two years and the proceeds of the sale of our 2007 John Deere 544J be put towards the year two budget for this purchase.