General Purpose and Administration Committee

THAT the General Purpose and Administration Committee direct that Report CAO-15/21 of Judy Risebrough, Project Manager, be brought forward for consideration.

THAT Report CAO-15/21 of Judy Risebrough, Project Manager, be received for information; AND THAT Committee accept the Uxbridge Downtown Revitalization Advisory Committee (UDRAC) recommendation that the Township support in principle the TPP recommendations; and that the UDRAC should continue to incorporate the recommendations into the development of the UDRP Strategic Plan and UDRP Action Plan; and that the recommendations be included in the Township’s 2022 Budget discussion; AND THAT the Property Owners within the Downtown Study Area be provided a copy of the presentation.

THAT correspondence from the Top Aggregate Producing Municipalities of Ontario regarding TAPMO Membership Fee Structure for 2022 be received for information; AND THAT the $3,336.00 be funded through the existing Treasury Budget.

THAT Report TR-37/21 of Susan Straughan, Tax Collector, be received for information; AND THAT the by-law for the 2022 Interim Tax Levies be signed by the Mayor and the Township Clerk.

THAT Report TR-38/21 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve an Interim Budget for 2022 in the amount of $14,602,153 to provide for interim operational costs plus the interim payments for regional and educational purposes and for the Uxbridge Business Improvement Area as detailed in Schedule “A”.

THAT Report TR-39/21 of Donna Condon, Treasurer, be received for information; THAT Council approve that the Mayor and the Treasurer be authorized to borrow funds in 2022 not to exceed $3,000,000 in order to meet current expenditures and liabilities prior to the collection of taxes; and THAT Council approve that a by-law be prepared to authorize borrowing not to exceed $3,000,000.

THAT Report TR-41/21 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the release of the $40,000 cash deposit in full for the North Country Properties Inc. site.

THAT Report TR-42/21 of Donna Condon, Treasurer, be received for information; AND THAT it is recommended that the Committee approve the release of the $50,000 cash deposit in full.

THAT Report TR-43/21, as amended, of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the release of the $10,000 cash deposit in full for Annina’s Bakery pending staff approval.

THAT Report RC-36/21 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT $18,000 be moved into the Thomas Foster Memorial building reserve for future projects.

THAT Report RC-37/21 of Courtney Clarke, Parks and Trails Manager, be received for information; AND THAT Committee award the two-year Grass Cutting Tender of zones 1-3 to contractor C.E.T. Property Maintenance Inc. for $4,000.20 per cut in 2022 and $4,184.48 per cut in 2023 for a maximum total of $104,005.20 in 2022 and $108,796.48 in 2023; AND THAT Committee award the two-year Grass Cutting Tender zones 4 and 5 to Lawnscape for $2,638.55 per cut in 2022 and $2,638.55 per cut in 2023 for a maximum total of $68,602.30 in 2022 and $68,602.30 in 2023.

THAT Report RC-38/21 of Courtney Clarke, Parks and Trails Manager, be received for information; AND THAT a copy of same be

THAT the accounts from November 11, 2021 to November 30, 2021 be approved.

THAT Report RC-39-21 of Jessica Lanziner, Curator and Manager of the Uxbridge Historical Centre, be received for information.

THAT correspondence from Sara Daly regarding Winter Clearing of Hela Spice Trail be received for information; AND THAT a copy of same be

THAT correspondence from the Region of Durham regarding b us stop dead end roads be received for information; AND THAT staff be directed to request a delegation to Council from the Durham Student Transportation Services CAO.

THAT correspondence from the Town of Georgina regarding the L ack of Recycling Options - Agricultural Bale Wrap and Twine and Boat Shrink Wrap be received for information; AND THAT a copy of same be

THAT the Public Works and Active Transportation Committee support, in principal, the request from Heather Goldberg, SpringTide Music Festival, for a partial road closure of Victoria Street from Brock Street North to the northern wall of the Second Wedge Brewing Company on Saturday, May 14, 2022 from 1:30 p.m. to 10:00 p.m.; AND THAT event organizers be directed to notify neighbouring residents of the event; AND THAT staff be directed to work with event organizers logistics of the event.

THAT correspondence from the Township of Scugog regarding c orrespondence from Simcoe County Greenbelt Coalition regarding updates on the Bradford Bypass be received for information.

THAT Report PWO 60/21 of Ben Kester, Director of Public Works and Operations, be received for information.

THAT Report PWO 61/21, as amended, of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Public Works present a cost estimate to be included in 2022 budget discussions; AND THAT the Building Department be directed to forward the septic testing data for all properties within 250 metres of Wagner's Lake to ensure that all necessary inspections and/or testing has occurred on these properties.

THAT correspondence from the Region of Durham regarding Durham Region Community Safety and Well-Being (CSWB) Plan - Final Submission (2021-COW-29) be received for information.

THAT correspondence from the Region of Durham regarding Envision Durham - Recommendations on Employment Area Conversion Requests be received for information; AND THAT Councillor Highet ensure that an expansion of the Township's Industrial Park is noted in the Envision Durham plan; AND THAT staff be directed to prepare a Council resolution regarding the expansion of lands at Highway 47 and Durham Road 30.

THAT correspondence from David Taylor regarding OPA 66, ZBA 2021-03 and SUB 2021-01 - Bridgebrook Corporation (John Spina) be received for information; AND THAT a copy of same be

THAT Report DS-58/21, as amended, of Brian Pigozzo, CBO, be received for information; AND THAT Committee direct staff to make the necessary changes to the Site Alteration Agreement; specifically Sections 1 and 6; AND THAT Committee direct staff to bring forward a report regarding the amount of sand received at the site to date.

THAT Report DS-60/19 of Brian Pigozzo, Chief Building Official, be received for information; AND THAT the Chief Building Official be directed to issue a Site Alteration Permit upon final review and payment of fees.

THAT correspondence from the Region of Durham regarding International Women's Day Recognition be received for information; AND THAT a copy of same be

THAT correspondence from the Township of Wellington regarding the AGCO Use of Lottery Funds by Charitable Organizations be received for information; AND THAT a copy of same be

THAT correspondence from the City of Kitchener regarding Fire Safety Measures be received for information; AND THAT a copy of same be

THAT correspondence from the Township of Brock regarding a r equest for Provincial Framework - Supportive Housing be received for information.

THAT Report FR-11/21 of Fire Chief Phil Alexander, Fire Department Establishing and Regulating By-law Update be received; AND THAT the Administration, Emergency Services and Economic Development Committee direct staff to bring forward an amending by-law to implement the proposed changes to By-law 2013-057, as amended, pending further reporting from the Fire Master Plan Review.

THAT Report FR-12/21 of Fire Chief Phil Alexander, be received for information; AND THAT Administration, Emergency Services and Economic Development Committee approve the Emergency Planning Program; AND THAT Administration, Emergency Services and Economic Development Committee direct staff to bring forward to Council a by-law on December 13, 2021 to adopt the Emergency Planning Program.

THAT Report AC-04/21 of Kristina Bergeron, By-law Services Manager and Jessica Pett, Acting Supervisor, Animal Shelter be received for information.

THAT Report BL-05/21 of Kristina Bergeron, By-law Services Manager, be received for information.

THAT Report CL-30/21 of Josh Machesney, Deputy Clerk, be received for information; AND THAT Committee approved the sole-source acquisition of document remediation services from AbleDocs Inc. for the cost of $13,020 plus HST in 2022; AND THAT the cost be funded from the Township’s Modernization Fund; AND THAT the Clerks Department Budget be adjusted accordingly.

THAT Report CL-33/21 of Josh Machesney, Deputy Clerk, be

THAT Report CL-34/21, as amended, of Debbie Leroux, Director of Legislative Services/Clerk, be received for information; AND THAT Administration, Emergency Services and Economic Development Committee approve the Council and Committee meetings remaining virtual until the end of March, 2022 or until the Council Chamber retrofit is completed; AND THAT Committee direct that all Council/Committee meetings remain as daytime meetings for the remainder of Q1.

THAT Report TR-41/21 of Donna Condon, Treasurer, be received for information; 6 AND THAT Committee approve the release of the $40,000 cash deposit in full for the North Country Properties Inc. site.

THAT Report RC-37/21 of Courtney Clarke, Parks and Trails Manager, be received for information; 7 AND THAT Committee award the two-year Grass Cutting Tender of zones 1-3 to contractor C.E.T. Property Maintenance Inc. for $4,000.20 per cut in 2022 and $4,184.48 per cut in 2023 for a maximum total of $104,005.20 in 2022 and $108,796.48 in 2023; AND THAT Committee award the two-year Grass Cutting Tender zones 4 and 5 to Lawnscape for $2,638.55 per cut in 2022 and $2,638.55 per cut in 2023 for a maximum total of $68,602.30 in 2022 and $68,602.30 in 2023.

THAT Report PWO 61/21, as amended, of Ben Kester, Director of Public Works and Operations be received for information; 11 AND THAT Public Works present a cost estimate to be included in 2022 budget discussions; AND THAT the Building Department be directed to forward the septic testing data for all properties within 250 metres of Wagner's Lake to ensure that all necessary inspections and/or testing has occurred on these properties.

THAT correspondence from the City of Kitchener regarding Fire Safety Measures be received for information; 14 AND THAT a copy of same be

THAT Report CL-34/21, as amended, of Debbie Leroux, Director of Legislative Services/Clerk, be received for information; 16 AND THAT Administration, Emergency Services and Economic Development Committee approve the Council and Committee meetings remaining virtual until the end of March, 2022 or until the Council Chamber retrofit is completed; AND THAT Committee direct that all Council/Committee meetings remain as daytime meetings until the end of Q1.