General Purpose and Administration Committee

THAT the General Purpose and Administration Committee support the request of Mojdeh Tramonti and Jean Paul Tramonti to reside in the existing home located at 7920 Durham Road 1, Uxbridge until the new home has been constructed on the property; AND THAT Development Services staff be directed to establish an Agreement outlining the conditions for residing on the property during this time.

THAT the General Purpose and Administration Committee direct that the request by Shawn Wei to waive the invoice for Fire Services be denied; AND THAT the Treasury Department and the Fire Department be directed to work with Mr. Wei to establish a payment schedule for paying the invoice.

THAT Council refer the Uxbridge Tennis Club repairs to Bob Ferguson, Parks and Arena Manager to include in 2020 budget discussions; AND THAT the inclusion of the requested bench dedication be included as part of 2020 budget discussions.

THAT Council support the request from Diane Reilly, Uxbridge Farmers Market for the Victoria Street road closure from 8:00a.m. to 3:00p.m. on October 20th, 2019 to facilitate the Great Pumpkin Give Away event; AND THAT Council approve the exemption from the sign-bylaw to allow the promotion of the Uxbridge Farmers Market on the HH Good Trailer, the promotion of the Uxbridge Farmers Market Christmas Event displayed on the Digital sign starting on November 15th, 2019 and for the continued promotion of the Uxbridge Farmers Market on the Digital Sign commencing March 1, 2020.

THAT the Finance Committee support the request of Robert Houston, Uxbridge Secondary School to use the Uxbridge Arena Ice Pad for the Uxbridge Secondary School Grade 12 Graduation Ceremony on June 25, 2020 at no charge; AND THAT Finance Committee recommend that the school investigate the use of a portable air conditioning unit for the event.

THAT the Finance Committee receive Report PWO-62/19 of Karen Ryl, Facility Booking Clerk for information; AND THAT the Finance Committee award the Music Hall projector to PC-Canada for a price of $17,995.97 plus HST; AND THAT the Finance Committee direct that the shortage of $1,995.97 to be funded from the Music Hall Improvement Fund.

THAT the Finance Committee receive Report PWO-63/19 of Ben Kester, Director of Public Works and Operations for information; AND THAT the Finance Committee award Quote Q19-14 - Dumpster Pickup at Municipal facilities to Miller Waste Systems for a unit price of $23,403.43 H.S.T. included.

THAT the Finance Committee receive Report PWO-64/19 of Ben Kester, Director of Public Works and Operations for information; AND THAT the Finance Committee award Tender U19-24 - Streetlight Fixture Replacement on Brock Street to Meek Electric for a price of $6,201.00 H.S.T. included AND THAT the Finance Committee approve the exemption to the Noise by-law in order for the Contractor to carry out work starting at 5:00 a.m. for a duration of 3 weeks.

THAT the Finance Committee approve the accounts for September 10, 2019 to October 2, 2019.

THAT correspondence dated September 24, 2019 from Gord Hicks, Cam's Kids Foundation seeking approval to host "Cam's Kids 2nd Annual Elgin Pond Hockey Tournament, February 8, 2020 be received; AND THAT the Parks, Facilities and Arena Committee support the request from Gord Hicks, Cam's Kids Foundation to host "Cam's Kids 2nd Annual Hockey Tournament on Feburary 8, 2020 at Elgin Park; AND THAT the Parks, Facilities and Arena Committee direct Bob Ferguson, Tim Morrison and Mayor Barton and Councillor Snooks meet to discuss options for testing and maintenance of the ice at Elgin Pond for the upcoming and future seasons.

THAT correspondence from Bruce Matthews dated October 1, 2019 regarding Vandalism in the Goodwood Trail (Kettle Trail Park) be received; AND THAT the Parks, Facilities and Arena Committee direct Parks Department staff to investigate placing large boulders at access points behind the Goodwood Community Centre and two access points at Lapier Street to eliminate vehicles from driving into the Goodwood Kettle Trail Park.

THAT correspondence from Michelle Baker, Uxbridge Cottage Hospital Auxiliary "Run for the Diamond" dated September 15, 2019 requesting approval to have exclusive use of Elgin Park Sunday, June 14, 2020 be received; AND THAT the Parks, Facilities and Arena Committee support the request from Michelle Baker, Uxbridge Cottage Hospital Auxiliary "Run for the Diamond" to have use of Elgin Park on Sunday, June 14, 2020; AND THAT the Parks, Facilities and Arena Committee direct staff to notify Michelle Baker, Uxbridge Cottage Hospital Auxiliary that the request for "exclusive use" of Elgin Park will only be granted to prohibit use by other groups on June 14, 2020 but that residents still be permitted access.

THAT correspondence from Tania Pringle regarding concerns of trucks on the Goodwood Trail be received for information.

THAT correspondence from Linda Hurren regarding Emergency Stations in Parks and Paths in Durham Region be received for information; AND THAT the Parks, Facilities and Arena Committee direct staff to forward the item of correspondence to Durham Regional Police Service, Durham Region Emergency Services and the Uxbridge Trails Committee for consideration.

THAT the Parks, Facilities and Arena Committee support the charge for use of Elgin Park by the York-Durham Heritage Railway for a set fee of $20,000; AND THAT the Parks, Facilities and Arena Committee direct the set fee include staff coverage and damage repair to Elgin Park by York-Durham Heritage Railway.

THAT correspondence from Central Lake Ontario Conservation Authority dated September 20, 2019 regarding Bill 108 and Changes to the Conservation Authorities Act, be received.

THAT correspondence from Mark Majchrowski, CAO, Kawartha Conservation, Kawartha-Haliburton Source Protection Authority, Drinking Water Source Protection, Trent Conservation Coalition regarding Municipal Representation on the Trent Conservation Coalition Source Protection Committee - Selection of Candidates, be received; AND THAT the Environment and Sustainability Committee endorse Township of Minden Hills Mayor Brent Devolin and City of Kawartha Lakes Deputy Mayor Doug Elmslie as the Kawartha-Haliburton municipal representatives on the Trent Conservation Coalition Source Protection Committee.

THAT correspondence from Ralph Walton, Regional Clerk, Region of Durham regarding Envision Durham - Environment and Greennlands System Discussion Paper dated September 27, 2019, be received.

THAT correspondence from the Town of Ajax regarding Climate Emergency Declaration dated September 18, 2019, be received.

THAT Correspondence from Ralph Walton, Region of Durham dated September 25, 2019 regarding Red-Light Camera Program Implementation, be received.

THAT correspondence from Ralph Walton, Region of Durham dated September 27, 2019 regarding Automated Speed Enforcement Program Implementation, be received.

THAT correspondence from Elaine Porter dated September 21, 2019 regarding a request for sidewalk edging on part of Main Street that links the Trestle Trail and the Maplebrook Trail, be received; AND THAT the Public Works and Active Transportation Committee refer the item of correspondence to the 2020 budget discussions for consideration.

THAT correspondence from Elaine Porter dated September 21, 2019 regarding a request for sidewalk edging on part of Main Street that links the Trestle Trail and the Maplebrook Trail, be received; AND THAT the Chair of the Public Works and Active Transportation Committee be directed to provide a response to Elaine Porter; AND THAT the request from Ms. Porter be provided to the Trails Committee for consideration.

THAT correspondence from Amy Jack regarding the request to have a street named after Canadian Olympic Equestrian Eventer Jessica Phoenix, be received; AND THAT the Public Works and Active Transportation Committee advise the requester to contact the Kin Club for consideration of inclusion on the Sports Hall of Fame; AND THAT the Public Works and Active Transportation Committee instruct staff to provide a response to the requester outlining the policy for naming roads and street names in the Township of Uxbridge.

THAT the Public Works and Operations Committee receive Report PWO-65/19 of Ben Kester, Director of Public Works and Operations, for information; AND THAT a provision be added to the Film Policy that the film company must meet with the BIA and Ward Councillor(s) prior to any filming in the downtown area; AND THAT the Film Permit fees remain the same.

THAT the Public Works and Active Transportation Committee lift correspondence from June Archibald regarding a request to have additional banner holders installed in the hamlet of Zephyr from the table.

THAT the Public Works and Active Transportation Committee receive the item of correspondence and note that the banners have been installed at the various locations.

THAT correspondence from the Ministry of Municipal Affairs and Housing regarding Building Code Services Transformation, be received.

THAT correspondence from Ralph Walton, Region of Durham dated September 27, 2019 regarding Envision Durham - Engagement and Outreach - Public Opinion Survey Summary, be received.

THAT correspondence from the Top Aggregate Producing Municipalities of Ontario dated September 24, 2019 regarding Member Update, be received.

THAT correspondence from Bev Northeast dated September 27, 2019 regarding concerns related to the transfer of fill to Dufferin Aggregates location at 5444 Concession Road 4, Goodwood, be received.

THAT the Planning Committee receive Report DS-60/19 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT the Planning Committee approve the Zoning By-law Amendment Application by Marie-Therese Buckingham –art gallery extension of temporary use – 5516 Regional Road Highway 47, Part Lot 23, Concession 4, Township of Uxbridge, Region of Durham; AND THAT Planning Committee recommend that Council adopt the Zoning By-law amendment.

THAT the Planning Committee receive Report DS-62/19 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT Planning Committee approve the Zoning By-law Amendment Application by Evendale Developments Ltd. –Zoning By-law Amendment - Part of Lot 31, Concession 8, Township of Uxbridge; AND THAT the Planning Committee recommend that Council adopt the Zoning By-law amendment.

THAT the Planning Committee receive Report DS-63/19 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT Planning Committee approve the Zoning By-law Amendment Application by Maplebrook Homes Ltd. – Zoning By-law Amendment - Part Lot 26 and 27, Concession 6, Block 5 Plan 40M-2638, Township of Uxbridge; AND THAT Planning Committee recommend that Council adopt the Zoning By-law Amendment in accordance with the following provisions: upon execution of a development agreement with the Township or a Land Titles Agreement with the Region of Durham, to the Region’s satisfaction with respect to a railway warning clause; and, establishment of the process for conveyance of the natural heritage lands to the Township to the satisfaction of the Township. AND THAT Planning Committee direct that the subject lands be subject to site plan control under the Planning Act.

THAT the Region of Durham's Notice of Adoption Amendment 175 to to the Durham Regional Official Plan Section 17(23) of the Planning Act, be received.

THAT correspondence from Ralph Walton, Region of Durham dated September 27, 2019 regarding Employment Lands Servicing Project Status, be received.

THAT correspondence from Ralph Walton, Region of Durham, dated September 27, 2019 regarding North Durham Tourism Pilot Project Outcome and New Tourism Program Coordinator, be received.

THAT correspondence from Ralph Walton, Region of Durham dated September 27, 2019 regarding Joint and Several Liability Reform, be received.

THAT correspondence from the Township of Springwater dated September 28, 2019 regarding Joint and Several Liability Consultation, be received.

THAT correspondence from the City of Pickering dated September 30, 2019 regarding Provincial Funding Cuts to Legal Aid Ontario, be received.

THAT correspondence from John Perks, YDHR dated September 27, 2019 regarding a request for noise exemption on November 22, 2019 to December 22, 2019 to host the Polar Express, be received; AND THAT the Administration, Emergency Services and Economic Development Committee support the request of the York-Durham Heritage Railway to permit the tents at the train station to stay up until January 15, 2020; AND THAT the Administration, Emergency Services and Economic Development Committee direct the York-Durham Heritage Railway members advise the adjacent neighbours of the times outside the Noise By-law for the Polar Express Event.

THAT correspondence from Jessica Barbuto dated October 1, 2019 regarding participation in the 'Poverty Maze' at St. Paul's Anglican Church on November 5, 2019, be received.

THAT correspondence from Pamela Church dated September 29, 2019 regarding a request for a fence height by-law exemption, be received; AND THAT the Administration, Emergency Services and Economic Development Committee refer the item to By-law Services staff for further investigation and to report back on findings.

THAT the Administration, Emergency Services and Economic Development Committee receive Report CL-47/19 of Josh Machesney, Deputy Clerk, for information; AND THAT the Administration, Emergency Services and Economic Development Committee endorse the updated Accountability and Transparency Policy.

THAT the Administration, Emergency Services and Economic Development Committee receive Report FR-06/19 of Phil Alexander, Fire Chief, for information; AND THAT Committee award RFP U19-23 for the Supply and Delivery of One (1) Replacement Utility/Command Vehicle to Fraser Ford Sales Ltd. in the amount of $57,277.85; AND THAT Staff be directed to dispose of the 2011 Utility vehicle in accordance with the Township’s Procurement Policies and Procedures upon delivery and acceptance of the new apparatus; AND THAT the remaining budget allocation and the proceeds of the sale of the current unit be used to offset the cost of outfitting with emergency lighting and signage if additional budget monies can be located.

THAT the Administration, Emergency Services and Economic Development Committee direct staff to consider the purchase of a hybrid vehicle for an additional $5,200.00 if the additional funds can be found.

THAT the Administration, Emergency Services and Economic Development Committee receive Report FR-07/19 of Phil Alexander, Fire Chief regarding Update: Proposed Regulation Public Reports (Response Times), for information.

THAT the Administration, Emergency Services and Economic Development Committee receive Report BL-08/19 of Kristina Bergeron, Manager of By-law Services regarding By-law Second Quarter Report 2019, for information.

THAT the Administration, Emergency Services and Economic Development Committee receive Report AC-03/19 of Kristina Bergeron, Manager of By-law Services regarding 2019 Second Quarter Animal Control Report, for information.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 1:37 p.m. to discuss a proposed or pending acquisition or disposition of land by the Municipality and personal matters about an identifiable individual, including Municipal and Local Board employees.

THAT the General Purpose and Administration Committee rise from in-camera at 1:47 p.m. with progress to report.

THAT the General Purpose and Administration Committee receive Report CL48/19, of Laura Rupprecht, Clerk's Assistant, for information; AND THAT Committee appoint Linda de Boer to the Pump Park Committee.

THAT the General Purpose and Administration Committee support the request of Mojdeh Tramonti and Jean Paul Tramonti to reside in the existing home located at 7920 Durham Road 1, Uxbridge until the new home has been constructed on the property; 5 AND THAT Development Services staff be directed to establish an Agreement outlining the conditions for residing on the property during this time.

THAT the Finance Committee support the request of Robert Houston, Uxbridge Secondary School to use the Uxbridge Arena Ice Pad for the Uxbridge Secondary School Grade 12 Graduation Ceremony on June 25, 2020 at no charge; 9 AND THAT Finance Committee recommend that the school investigate the use of a portable air conditioning unit for the event.

16 THAT correspondence from the Town of Ajax regarding Climate Emergency Declaration dated September 18, 2019, be received.

THAT correspondence from the Ministry of Municipal Affairs and Housing regarding Building Code Services Transformation, be received. 20

25 THAT correspondence from John Perks, YDHR dated September 27, 2019 regarding a request for noise exemption on November 22, 2019 to December 22, 2019 to host the Polar Express, be received; AND THAT the Administration, Emergency Services and Economic Development Committee support the request of the York-Durham Heritage Railway to permit the tents at the train station to stay up until January 15, 2020; AND THAT the Administration, Emergency Services and Economic Development Committee direct the York-Durham Heritage Railway members advise the adjacent neighbours of the times outside the Noise By-law for the Polar Express Event.

THAT correspondence from Pamela Church dated September 29, 2019 regarding a request for a fence height by-law exemption, be received; 26 AND THAT the Administration, Emergency Services and Economic Development Committee refer the item to By-law Services staff for further investigation and to report back on findings.

THAT the General Purpose and Administration Committee receive Report CL48/19, of Laura Rupprecht, Clerk's Assistant, for information; 29 AND THAT Committee appoint Linda de Boer to the Pump Park Committee.