Council Meeting

THAT the Council of the Township of Uxbridge direct Mayor Barton and Fire Chief Alexander to discuss payment options for the trail rescue fire invoice with Noel Fortuno.

THAT the minutes from the regular meeting of Council of August 9, 2021 be approved.

THAT correspondence from the Town of Whitby regarding OHIP Covered Eye Care Fees be received for information.

THAT correspondence from the Municipality of Chatham-Kent regarding affordable internet be received for information.

THAT correspondence from the City of Hamilton regarding n oise concerns and request for expiry of extended construction hours be received for information.

THAT correspondence from the County of Perth regarding r elationship with the Municipal Property Assessment Corporation (MPAC) be received for information.

THAT correspondence from Gravel Watch Ontario regarding Land Use Compatibility Guidelines be received for information.

THAT the Council of the Township of Uxbridge support the request of Jan Wilson, Optimist Club of Uxbridge for use of Elgin Park to host the 2021 Fantasy of Lights - December 4, 2021 to January 1, 2022; AND THAT staff be directed to work with the Optimist Club of Uxbridge on the event.

THAT the Council of the Township of Uxbridge support the request of Jenn Tompkins for a noise exemption for a wedding at 13549 Concession 2, Zephyr on September 21, 2021 to 11:00 p.m.; AND THAT Ms. Tompkins advise neighbours of the upcoming event.

THAT correspondence from Kevin Feeney regarding s peed limits in the Township of Uxbridge be received for information; AND THAT a copy of same be forwarded to Lukas Gillham, Operations and Capital Projects Technologist, for consideration.

THAT correspondence from Brock Clark regrading idling vehicles be received for information; AND THAT a copy of same be forwarded to the Climate Adaptation and Transition Committee for consideration.

THAT the Council of the Township of Uxbridge support the request of Suzanne Kershaw, Active Transportation Committee, to use the southern area of Quaker Park to host an after school bike maintenance clinic for grades JK-8 on September 28, 2021 from 2:30 p.m. to 5:00 p.m.

THAT Report FR-08/21 of Fire Chief Phil Alexander be received for information; AND THAT Council award the Fire Master Plan project to Emergency Management and Training Inc.; AND THAT Council direct staff to bring forward a by-law to permit the Mayor and Clerk to enter into an Agreement with the successful proponent as in “Schedule “A” of the RFP document; AND THAT Council direct staff to allocate an amount from the 2021 Firefighter Recruitment operating budget to fund the budget shortfall.

THAT Report PWO-49/21 of Lukas Gillham, Operations and Capital Projects Technologist be lifted from the table.

THAT Report PWO 49/21 of Lukas Gillham, Operations and Capital Projects Technologist regarding the Traffic Calming Policy be

THAT Report PWO 51/21 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Council approve the estimated budget for this project in the amount of $192,000 and that this project be funded through a $129,000 grant through the ICIP COVID Infrastructure Stream Program and the balance of $63,000 through the Township’s Facilities Asset Preservation Fund; AND THAT the Clerks Department prepare the necessary by-law to enter into an agreement with CPM Group Inc.

THAT Report DS-50/21 of Elizabeth Howson, Macaulay, Shiomi, Howson be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee deferral of consideration of Application LO 092/2021 until additional information is submitted to the Township with respect to the proposed development of the severed lot and how the proposed development will address the criteria in the Township's Official Plan.

THAT Report DS-51/21 of Emilia Gruyters, Planning Technician/Committee of Adjustment Secretary be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A4/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT Should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the dwelling under the approval of Application A4/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A4/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the dwelling and accessory building contemplated under Application A4/2021. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT Report DS-52/21 of Emilia Gruyters, Planning Technician/Committee of Adjustment Secretary be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A30/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the accessory structure under the approval of Application A30/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A30/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the accessory building contemplated under Application A30/2021. The accessory building shall not be used for industrial, commercial or human habitation. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT Report DS-53/21 of Emilia Gruyters, Planning Technician/Committee of Adjustment Secretary be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A31/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT Should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the addition under the approval of Application A31/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A31/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the addition contemplated under Application A31/2021. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT Report RC-26/21 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT Council direct staff to Apply for the Community Building fund up to the maximum funding of $500,000; AND THAT staff be directed to include the lighting project outlined in Option 2(b) of Report RC-26/21 as part of the funding request application; AND THAT staff be directed to reallocate any capital savings to reinvest in irrigation and Veterans' Park improvements in 2022.

THAT Report RC-27/21 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT the Township of Uxbridge to enter into an agreement with the Elexicon Group Inc. for $295.00 per month for a trial period of one year for the Uxbridge Arena and Community Centre.

THAT the Council of the Township of Uxbridge lift By-law 2021-090 from the table.

THAT Council of the Township of Uxbridge table By-law No. 2021-090 until the next regular meeting of Council of September 27, 2021.

THAT leave be granted to introduce By-law Nos. 2021-102 to 2021-110 and the same be read a first and second time.

THAT By-law Nos. 2021-102 to 2021-110 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT the Council of the Township of Uxbridge support the draft resolution from the Association of Municipalities of Ontario (AMO) that the Township of Uxbridge commit to recognizing September 30th, 2021, as the National Day for Truth and Reconciliation (National Orange Shirt Day) by sharing the stories of residential school survivors, their families, and communities.

THAT the Council of the Township of Uxbridge assign the names Hildred Cushing and Philip Joseph for the two streets in the Evendale Development on Brock Street East.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 12:58 p.m. to discuss the following matters: The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose - Items 1, 2 and 3. A proposed or pending acquisition or disposition of land by the Municipality. Personal matters about an identifiable including Municipal and Local Board employees.

THAT the Council of the Township of Uxbridge rise from In-camera at 2:16 p.m.

THAT the Council of the Township of Uxbridge direct that an application for a permanent injunction and a mandatory order removing the illegal materials from the site at 10850 Concession Road 4, Uxbridge, legally described as Part Lot 14, Concession 3, former Township of Scott, Part 1, 40R-18863, Uxbridge be proceeded with unless formal and complete applications are brought for a ZBA and OPA on or before Dec 31, 2021; AND THAT if no formal and complete applications are brought by that date, the relief sought in the Application be amended to include a mandatory order for remediation to agricultural lands and failing compliance, the Township may cause such remediation and recover the cost thereof pursuant to s. 446 of the Municipal Act.

THAT leave be granted to introduce By-law No. 2021-111 , being a by-law to confirm the proceedings of its regular meeting of Council of September 13, 2021 and the same be read a first and second time.

THAT By-law No. 2021-111 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

6 THAT the Council of the Township of Uxbridge support the request of Jan Wilson, Optimist Club of Uxbridge for use of Elgin Park to host the 2021 Fantasy of Lights - December 4, 2021 to January 1, 2022; AND THAT staff be directed to work with the Optimist Club of Uxbridge on the event.