Council Meeting

THAT the Council of the Township of Uxbridge support a "Needs Based Therapy" funding model for children with Autism; 3 AND THAT staff forward a copy of such support to the Honourable Todd Smith, Minister of Children Community and Social Services.

THAT the Council of the Township of Uxbridge refer the request of St. Andrews Chalmers Presbyterian Church for funding support to cover maintenance and repairs of the Quaker Hill Cemetery to staff for a report.

THAT the Council of the Township of Uxbridge support the request of Gloria Morrison of Sunrise Pregnancy and Family Support Services to use the Barton Trails and Picnic Shelter at no charge to host "Walk for Us" funding raising event on September 28, 2019; AND THAT Council support advertising the event on the electronic sign at no charge.

THAT the Council of the Township of Uxbridge approve the minutes of the regular meeting of Council of June 24, 2019 and the Special Meeting of Council of July 2, 2019.

THAT Correspondence Item a. be received for information.

THAT Correspondence Item b. be received for information.

THAT Correspondence Item c. be received for information.

THAT Correspondence Item d. be received for information.

THAT Correspondence Item e. be received for information.

THAT Correspondence Item f. be received for information.

THAT Correspondence Item g. be received for information.

THAT Correspondence Item h. be received for information.

THAT Correspondence Item i. be received for information.

THAT Correspondence Item j. be received for information.

THAT the Council of the Township of Uxbridge support the Town of Whitby's Resolution that the Ministry of Transportation expeditiously identify, declare surplus, and release designated employment lands that were not required for the construction of Highways 412 and 407; AND THAT the Province eliminate the tolls on Highway 412 which are a distinct disadvantage and disincentive to Durham Region to efficiently move goods, services and people and to attract and retain prestige industrial and office investments and value added jobs for the employment land abutting the provincial highway.

THAT the Correspondence Item No. l be received for information.

THAT the Council of the Township of Uxbridge support the City of Pickering's Resolution supporting the Town of Ajax's Resolution 7 supporting a continued two-tier municipal structure and double-direct voting system and governance model throughout Durham Region, noting that the Town is open to improving the alignment of services between the upper and lower tiers in order to achieve increased efficiencies.

THAT the Council of the Township of Uxbridge prepare a Resolution to the Ministry of Municipal Affairs and Housing, Regional Government Review Advisory regarding Regional Government Review.

THAT Correspondence Item n. be received for information; AND THAT a copy of same be sent to the Township Speeding Committee for consideration.

THAT Correspondence Item o. be received for information.

THAT Correspondence Item p. be received for information.

THAT Correspondence Item q. be received for information.

THAT Correspondence Item r. be received for information.

THAT Correspondence Item s. be received for information; AND THAT Council proceed with the design phase of the Brock Street Culvert project with Alternative #2; AND THAT staff prepare a report on estimated construction costing.

THAT Council of the Township of Uxbridge support the request of Shade PI S4 Productions Inc. for a noise exemption on July 16 and 17, 2019 to facilitate late night filming at the Uxbridge Train Station.

THAT the Council of the Township of Uxbridge support the request of Craig Storrie, Andy's 24 Hour Towing for an exemption to the Fence By- law to permit a fence in the front yard at 235 Davis Drive, Uxbridge; AND THAT a further exemption be permitted to the construction of a 7’6” wood board on board fence.

THAT Council of the Township of Uxbridge request that Mr. Storrie arrange for plantings along the front of the fence line at 235 Davis Drive.

THAT Council of the Township of Uxbridge support the request of Uxbridge Creative Connections Support Program (UCC-SP) for use of the Uxbridge Arena Community Hall and the School House at the Historical Centre at no charge to host UCC-SP programming for a one year period.

THAT the Council of the Township of Uxbridge direct staff to liaise with Councillor Garrod and Councillor Snooks to prepare a policy to manage requests for free or discounted Township resources.

THAT the Council of the Township of Uxbridge support the request of Maggie and Drew Ferraro for a road closing of Concession 7 from Bell Street to Highway 21 and Brookdale Road from Concession 7 to Foxfire Estates to host the 2019 Terry Fox Run on Sunday, September 15, 2019.

THAT the Council of the Township of Uxbridge declare "Beard Fest" at Brooks Farms on August 24 and 25, 2019 a Municipally Significant Event.

THAT Correspondence Item y. be received for information.

THAT Correspondence Item z. be received for information; AND THAT staff request that the Bill Lishman Memorial Group come in for a Delegation to provide more information on the project.

THAT the Council of the Township of Uxbridge make an exemption to the Procedural By-law to hear from Lise Mahoney with respect to her request for a letter to the Chief Firearms Officer for the Cowboy Mounted Shooting on her property.

THAT Correspondence Item No. aa. be received for information; AND THAT Council of the Township of Uxbridge support the request of Lise Mahoney of Thunder Ridge Farm to extend permission to operate a Cowboy Mounted Shooting range at 1301 Concession 4, Goodwood within the indoor riding area one day a week (Monday to Saturday, excluding Sundays and holidays) to October 31, 2020 for personal use only.

THAT Correspondence Item ab. be received for information and refer same to the By-law and Public Works Departments for a report on options for parking on residential Courts in Uxbridge.

THAT Council of the Township of Uxbridge support the request of Dave Dickie, Manager of the Uxbridge Fall Fair for an exemption to the Sign By- law to place an electronic sign on Elgin Park Drive advertising the Demolition Derby shuttle bus service; AND THAT organizers of the Fall Fair work with staff with respect to a suitable location of the sign.

THAT Correspondence Item ad. be received for information.

THAT Correspondence Item ae. be received for information.

THAT Correspondence Item af. be received for information.

THAT Correspondence Item ag. be received for information.

THAT Correspondence Item ah. be received for information.

THAT Correspondence Item ai. be received for information.

THAT the Council of the Township of Uxbridge grant an exception from the Procedural By-law to hear from Dr. Caryle Jenson and Dr. Jennifer Wilson with respect to financial incentives from the Community Improvement Plan for the proposed new Uxbridge Health Care Campus.

THAT the Council of the Township of Uxbridge receive Report TR-26/19 of Donna Condon, Treasurer for information; AND THAT Council approve the following financial incentives for this Project; 1. THAT Council direct the Township to enter into an agreement with UHC to defer Uxbridge DC’s payable on this Project for the first three years from the date that the Township’s Building Department issues an Occupancy Certificate for the Project, and that 50% of the Township DC’s that would have been payable at the date the first building permit was issued, be paid in in each of year 4 and year 5, and that this agreement provide for security to the Township over the

THAT the Council of the Township of Uxbridge receive Report PR-17/19 of Bob Ferguson, Manager Arena and Parks for information; AND THAT Council direct staff to proceed with the installation of a new basketball net in the Zephyr Park.

THAT the Council of the Township of Uxbridge receive Report PR-16/19 of Bob Ferguson, Manager of Arena and Parks for information; AND THAT Council direct that staff proceed with the agreed upon scope of work; AND THAT Council grant permission to name the new section of the paved trail as the Hela Spice Trail for a period of five years.

THAT the Council of the Township of Uxbridge receive Report TS-04/19 for information; AND THAT Council consider the requests within Report TS-04/19 in the budget process for 2020 and subsequent years 2021 and 2022 as noted; AND THAT a copy of TS-04/19 be forwarded to the Treasury Department.

15 THAT the Council of the Township of Uxbridge receive Report TR-01/19 of Don Cook, Trails Co-ordinator for information; AND THAT Council remove Harry Worsley as a voting member of the Uxbridge Town Trails Committee; AND THAT he be retained as non-voting member only.

THAT the Council of the Township of Uxbridge receive Report TR-02/19 of Don Cook Trails Coordinator for information; AND THAT Environmental Evolution Constructed be awarded the project of completing the work of the Great Trail - Ewen - Brookdale Trail rebuild at a price of $11,001.90.

WHEREAS the legislation that abolished the Ontario Municipal Board and replaced it with the Local Planning Appeal Tribunal received unanimous - all party support; WHEREAS all parties recognized that local governments should have the authority to uphold their provincially approved Official Plans; to uphold their community driven planning; WHEREAS Bill 108 will once again allow an unelected, unaccountable body make decisions on how our communities evolve and grow; WHEREAS the Township of Uxbridge requests that the proposed changes to the Planning Act provide greater deference than that previously afforded to local, municipal decisions on development applications, by restoring the test under the Planning Act that appeals must be on the basis that the municipal decision is not consistent with the Provincial Policy Statement, fails to conform with a provincial plan, or fails to conform with the local and regional Official Plan(s); WHEREAS the Township of Uxbridge requests that the tribunal framework restore the previous ability for participants in Local Planning Appeal Tribunal hearings to provide in person evidence in a hearing; WHEREAS the Township of Uxbridge recognizes that proposed grouping together of a variety of community services, including parkland dedication, under community benefits charge framework, which is subject to a monetary cap, will limit a municipality's ability to continue to provide parks and a range of community services and facilities at a consistent and e

THAT the Council of the Township of Uxbridge receive Report PWO-23/19 of Ben Kester, Director of Public Works for information; AND THAT the costs of the engineering and repairs to the Preserve be funded from budget savings at the end of the year if available and if unavailable, the Treasurer will borrow from reserve in 2019 to be paid back in 2020 through tax levy.

THAT the Council of the Township of Uxbridge receive Report PWO-40/19 of Ben Kester, Director of Public Works and Operations for information; AND THAT Council's comments be forwarded to Regional Works staff.

THAT the Council of the Township of Uxbridge receive Report PWO-41/19 for information; AND THAT Council Approve Option #2 with sidewalks on the north side of Planks Lane from Third Avenue South to Main Street South and a shared multi-use path on the south side; AND THAT Council direct staff to budget snow clearing in the appropriate Budget year.

THAT the Council of the Township of Uxbridge receive Report PWO-42/19 of Ben Kester, Director of Public Works and Operations for information; AND THAT Council direct staff to pay for the culverts once the agreement between the contractor and subcontractor is signed.

THAT the Council of the Township of Uxbridge receive Report PWO-43/19 of Ben Kester, Director of Public Works for information; AND THAT Tender U19-19 for Storm Sewer Inspection be awarded to Nieltech Services for a price of $17,927.45 H.S.T. included.

THAT the Council of the Township of Uxbridge receive Report PWO-44/19 of Ben Kester Director of Public Works and Operations for information; AND THAT Tender U19-20 for Fire Extinguisher Maintenance be awarded to Classic Fire Protection for a price of $1,391.03 H.S.T. included.

THAT the Council of the Township of Uxbridge receive Report PWO-45/19 for information; AND THAT Council award Tender U19-21 for Catch Basin Cleaning to Superior Catch Basin for a price of $21,720.98 H.S.T. included.

THAT the Council of the Township of Uxbridge receive Report PWO-46/19 of Ben Kester, Director of Public Works and Operations for information; AND THAT Council award Tender U19-22 for Tree Removal be awarded to Uxbridge Tree Service for a price of $11,851.44 H.S.T included.

THAT the Council of the Township of Uxbridge receive Report PWO-47/19 of Lukas Gillham, Operations and Capital Projects Technologist for information; AND THAT Council direct staff to sole source 24-110W Philips pendent style lights from Philips for $46,320 plus HST; AND THAT staff tender the installation of the lights and save the old 90W lights for future use.

THAT the Council of the Township of Uxbridge receive Report PWO-48/19 of Ben Kester, Director of Public Works and Operations for information; AND THAT Council agree to a cost sharing agreement for the cleaning of the storm pond in the Uxbridge Industrial subdivision based on 70 percent developer and 30 percent Township on the main pond; AND THAT the Township pay 100 percent of Phase 1 for bay cleanout; AND THAT the Clerk's Department prepare the necessary by-law to allow the costs sharing agreement to be signed.

That the Council of the Township of Uxbridge receive Report DS-42/19 of Elizabeth Howson, Macaulay Shiomi Howson for information; AND THAT Council recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 080/2019 subject to the following conditions: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; 2. THAT the severed land be deeded in the same name as the adjacent property that it is to be added to and proof must be submitted to the Secretary Treasurer that title will be identical, together with proof that any existing mortgage encumbrancing the resultant lot shall include the legal description of the severed land; and, 3. THAT the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended.

THAT the Council of the Township of Uxbridge receive Report DS-43/19, as amended, of Emilia Gruyters, Planning Technician for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A15/2019, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The addition constructed under the approval of Application A15/2019 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A15/2019. 3. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 21 4. The approval of the variance shall apply only to the addition and existing shed contemplated under Application A15/2019. 5. The addition not exceed 52 metres squared. 6. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT the Council of the Township of Uxbridge receive Report DS-44/19 of Emilia Gruyters, Planning Technician for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A16/2019, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The building shall not be used for human habitation, industrial or commercial purposes. 2. The accessory structure under the approval of Application A16/2019 shall be in substantial conformity with the design & location of the plans submitted with the application. 3. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A16/2019. 4. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 5. The approval of the variance shall apply only to the accessory structure contemplated under Application A16/2019. 6. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

22 THAT the Council of the Township of Uxbridge receive Report DS-45/19, as amended, of Emilia Gruyters, Planning Technician for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A17/2019, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The accessory structure constructed under the approval of Application A17/2019 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The accessory structure shall not be used for human habitation, commercial or industrial uses 3. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A17/2019. 4. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 5. The approval of the variance shall apply only to the addition and existing shed contemplated under Application A17/2019. 6. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant. 7. The owner/applicant adjust the westerly side yard to be grea

THAT the Council of the Township of Uxbridge table Report DS-46/19 of Brian Pigozzo, Chief Building Official until August 12, 2019.

THAT the Council of the Township of Uxbridge receive Report BL-06/19 of Kristina Bergeron, Manager of By-law Services for information. 23 THAT staff provide a comprehensive report on the origin of complaints by department.

THAT the Council of the Township of Uxbridge receive Report AC-02/19 for information; AND THAT Council direct staff to consult the public in the form of a survey to gather valuable community feedback on the proposal to amend By-law 2013-168 to allow the keeping of chickens on residential properties.

THAT the Council of the Township of Uxbridge receive Report CAO-17/19 of Ingrid Svelnis, CAO for information.

THAT the Council of the Township of Uxbridge receive Report TR-25/19, as amended, of Donna Condon, Treasurer for information; AND THAT should Council approve the proposed amendments to the YDHR agreement that; 1. THAT Council support the YDHR’s Train Station Improvement Levy of 5% of Passenger Train Seat Ticket sales; 2. ANDTHAT Council approve that a Train Station Improvement Fund Reserve be created and direct Staff to bring back a by-law to Council to enact such a reserve. 3. AND THAT the Train Station Improvement Fund Reserve funds will be used for the purposes of funding major Train Station and related property renovations and enhancement projects, that are proposed by and for the benefit of both the Township and YDHR and approved by the Council of the Township; 4. AND THAT Staff make amendments to the existing agreement and if required further negotiate agreement amendments with YDHR; 24 5. AND THAT when Council approves Train Station and related property renovations and enhancement projects, that the following processes must be followed; a. THAT Township Staff will be the Project lead for all these projects and will need to adhere to the Township’s Procurement Policies and Procedures By-law for all projects; b. THAT for each capital improvement project, that Township Staff submit a report to Committee/Council prior to commencement of the project – with a description of the project, cost estimate of the project and details on how the project will be funded, and that this

THAT the Council of the Township of Uxbridge receive Report CAO-18/19, as amended, of Ingrid Svelnis, CAO for information; AND THAT the Township front 50 percent for the paving cost of the parking lot and the project not proceed unless the YDHR has the remaining 50 percent paid to the Township prior to commencement of the project; 25 AND THAT the Township portion be paid through the ticket levy; AND THAT the project be looked at through an accessibility and safety perspective by Township Staff.

THAT the Council of the Township of Uxbridge receive Report TR-21/19, as amended, of Donna Condon Treasurer for information; AND THAT Council approve the reduction of the letter of credit held on this subdivision by $475,860 to a balance held of $300,000 by the Township on behalf of the Fisico Subdivision.

THAT the Council of the Township of Uxbridge receive Report TR-22/19 of Donna Condon, Treasurer for information; AND THAT Council approve the reduction of the letter of credit held on this site by $100,000, to a balance held of $50,000 by the Township on behalf of the Uxbridge Commercial Site.

THAT the Council of the Township of Uxbridge receive Report TR-23/19 of Donna Condon, Treasurer for information; AND THAT Council approve the reduction of the letter of credit held on this site by $555,069, to a balance held of $826,078 by the Township on behalf of the Maple Brook Homes Subdivision.

THAT the Council of the Township of Uxbridge receive Report TR-24/19 of Gayle Gregor, Supervisor of Accounting for information; AND THAT Council approve the Pregnancy and Parental Leave for members of Council Policy; AND THAT a by-law to adopt the Pregnancy and Parental Leave for members of Council Policy be brought forward for Council's consideration.

THAT the Council of the Township of Uxbridge receive Report TR-27/19 of Donna Condon, Treasurer for information; AND THAT Council approve the 2018 Treasurer's Statement and post it on the Township's website; AND THAT it be made available to the Minister of Municipal Affairs upon request.

THAT the Council of the Township of Uxbridge receive Report CL-40/19 of Debbie Leroux, Deputy CAO/Director of Legislative Services/Clerk for information; AND THAT Council direct that the quote from Mark Christoff, Remax All- Stars Realty be approved for Real Estate Services for the sale of the Goodwood Lions Hall at 4% commission plus HST and an asking price of $599,000.

THAT leave be granted to introduce By-law Nos. 2019-105 to 2019-112 and the same be read a first and second time.

THAT By-law Nos. 2019-105 to 2019-112 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT the Council of the Township of Uxbridge support the installation of a fountain in Elgin Pond.

THAT the Council of the Township of Uxbridge receive AMO Communication regarding Bill 109 Receives Royal Assent with Several Amendments for information.

THAT the Council of the Township of Uxbridge receive Drinking Water Source Protection Act for Clean Water's press release regarding Municipal Sector Membership on the Trent Conservation Authority for information.

THAT the Council of the Township of Uxbridge purchase 4 tickets to the Durham Farm Connections "Celebrate Agriculture Gala" on October 4, 2019 at the Scugog Community Centre

THAT the Council of the Township of Uxbridge go into ‘In Camera’ at 3:50 p.m. as the matters to be discussed are related to: a. litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality. b. a proposed or pending acquisition or disposition of land by the Municipality. c. personal matters about an identifiable individual, including Municipal and Local Board employees.

THAT the Council of the Township of Uxbridge rise from ‘In Camera’ at 4:23 PM with business to report.

THAT the Council of the Township of Uxbridge receive Report CL-39/19 for information; AND THAT a 'letter of thanks' be sent to Brad Buss for his work with the Museum Advisory Committee.

THAT leave be granted to introduce By-law No. 2019-113 being a by-law to confirm the proceedings of Council at its Regular Meeting of Monday, July 15, 2019 and the same be read a first and second time.

THAT By-law No. 2019-113 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.