Council Meeting

THAT the Council of the Township of Uxbridge declare the Zephyr Community Association's Comedy and Dance Night on October 19, 2024 at the Zephyr Hall a Municipally Significant Event; AND THAT Council support, in principle, the Zephyr Community Association's request to erect a beach volleyball area in Zephyr Park in partnership with the Township of Uxbridge; AND THAT Council support, in principle, the Zephyr Community Association's request to restore the Zephyr baseball diamond at their cost and maintenance; AND THAT Council support, in principle, the Zephyr Lions Club's request to build an ice skating rink on the Zephyr baseball diamond at their cost and maintenance; AND THAT staff be directed to work with the Zephyr Community Association and the Zephyr Lions Club on the above noted projects.

THAT the minutes of the regular meeting of Council of July 8, 2024 be approved.

THAT the minutes of the special meeting of Council of July 23, 2024 be approved.

THAT correspondence from CTC Source Protection Region regarding r ecommended discontinuation of private well testing program and closure of public health laboratories be received for information; AND THAT a copy be

THAT Council of the Township of Uxbridge support the request of Lori Murray, Music by the Bay to have the production "My Son The Hurricane" at the Uxbridge Music Hall on Friday, September 13, 2024 declared a Municipally Significant Event.

THAT correspondence from Derek and Anne Tensen regarding p roposed Official Plan Amendment (OPA 72) and Zoning By-law Amendment (ZBA 2024-02) - Lafarge Canada to received for information; AND THAT a copy be

THAT Report DS-36/24 of Elizabeth Howson, Macaulay Shiomi Howson Ltd. re: a Zoning By-law Amendment Application to permit part of single detached dwelling to be used for a second residential unit at 471 Wagg Road be received for information; AND THAT Council approve the Zoning By-law Amendment for Mark and Jette Schell to permit part of single detached dwelling to be used for a second residential unit 471 Wagg Road, Part of Lot 20, Concession 4, Township of Uxbridge; AND THAT Council adopt the implementing Zoning By-law Amendment.

THAT Report DS-40/24 of Marc Anthony Miller, Planning Technician, Development Services regarding a Downtown Community Improvement Plan Application for 104 Brock Street West, Uxbridge be received for information.

THAT Report DS-43/24 of Michael Klose, Chief Building Official be received for information; AND THAT a site alteration permit application be permitted to be submitted for 9829 Regional Road 1 and be issued by the Chief Building Official if the Chief Building Official determines that the Site Alteration meets all the requirements of the Site Alteration By-law.

THAT Report DS-44/24 of Michael Klose, Chief Building Official be received for information; AND THAT a site alteration permit application be permitted to be submitted for 720 Sandford Road and be issued by the Chief Building Official if the Chief Building Official determines that the Site Alteration meets all the requirements of the Site Alteration By-law.

THAT Report TR-19/24 of Tobi Lee, Director of Finance/Treasurer regarding Operating Results – Actual to Budget – June 2024 be received for information.

THAT Report TR-20/24 of Tobi Lee, Director of Finance/Treasurer, be received for information;

THAT Report TR-21/24, as amended, of Tobi Lee, Director of Finance/Treasurer regarding Proposed 2025 Budget Timeline be received for information; AND THAT it is recommended that the ‘2025/2026 – Proposed Budget Timetable – Council’ be brought back to Council at the first meeting of the incoming Council for final approval; AND THAT Council direct that at least one budget meeting be held at 7:00 p.m.

THAT Report PWO 12-24, as amended, of Courtney Clarke, Acting Director of Public Works, Parks and Trails and Kyle Brennan, Operations and Capital Projects Manager regarding Centre Road Traffic Study be received for information; AND THAT staff convert existing pedestrian crossings at Symes Street/Young Street and Maple Street to Level 2 Type D crossings, with one potentially upgraded to Level 2 Type C; AND THAT crosswalks get painted on the north and west legs of the Centre Road/Bolton Lane/North Street intersection and ensure they are appropriately illuminated; AND THAT staff be directed to investigate additional illumination; AND THAT a sidewalk is constructed along the east side of Centre Road to reduce non-compliant pedestrian crossings, pending property implications; AND THAT radar-speed boards are installed around designated crossing areas to potentially reduce vehicle speeds. AND THAT staff do another study in one year to evaluate changes in speed trends and determine the need for additional traffic calming measures.

THAT the Council of the Township of Uxbridge direct staff to consider the construction of a sidewalk along the east side of Centre Road.

THAT Report PWO 13-24 of Courtney Clarke, Acting Director of Public Works, Parks and Trails and Kyle Brennan, Operations and Capital Projects Manager regarding Elgin Park Dr. Speed Limit and Trail Crossing Review be received for information; AND THAT staff implement a modified version of a Level 2 Type C crossing from OTM Book 15 to improve safety for the Wooden Sticks Trail Crossing and enhance the visibility of the trail crossing by improving signage and possibly adding warning lights; AND THAT the Township keep the posted speed limit at 40 km/h due to the presence of the trail crossing; AND THAT periodic speed monitoring is conducted to ensure compliance with the posted speed limit and to evaluate the need for additional traffic calming measures.

THAT the Council of the Township of Uxbridge direct staff to investigate and report back on split speed limit zones from Toronto Street to Confederation Drive and Confederation Drive to Elgin Park Drive.

THAT Report RC-07/24 of Amanda Ferraro, Director of Community Services and Library CEO and Dave Phillips, Uxbridge Public Library Board Chair be received for information;

THAT Report RC-08/24 of Amanda Ferraro, Director of Community Services be received for information; AND THAT the Motion from the Music Hall Board be approved to purchase, a Grand MA3 command console from AVShop at a cost of $9024.05; a computer system with at least 16GB of ram and a 4-core processor at a cost of $1500; and two monitors at a cost of $1500 for both, totaling $12024.05 + HST; AND THAT this be funded from the Music Hall Improvement Fund.

THAT Report CL-23/24 of Debbie Leroux, Director of Legislative Services/Clerk and Colleen Baskin, Project Manager – Provincial Park Project, be received; AND THAT Council direct staff to prepare a resolution to declare Part of Block 4, Plan 40M-1933, in the Township of Uxbridge, in The Regional Municipality of Durham, identified as part of the PIN 26837-0046, designated as Part 2 on 40R-32664-North of the Parratt Road Industrial Park, surplus to the needs of the Municipality; AND THAT Council direct staff to enter into negotiations with the Province to transfer the subject lands to the Uxbridge Urban Provincial park for a nominal amount provided the following conditions are agreed upon: That land transferred for the park must achieve a net ecological benefit, including additional investment and sustained maintenance by the province; That consideration is to be the nominal sum of $2.00; That Ontario Parks (or their agent) is responsible for all legal, survey and other costs related to the land conveyance; That MECP is to fully indemnify the Township of Uxbridge from any and all claims from injuries, damages or costs of any nature resulting in any way, either directly or indirectly, from this conveyance and future use of the lands; That any additional reasonable terms and conditions as deemed appropriate by Township of Uxbridge staff or its solicitor.

THAT Report CL-24/24 of Emily Elliott, Deputy Clerk be received for information; AND THAT Section 8.1.1 of Procedural By-law 2018-108, as amended, (“Council Agenda”) be amended to add a heading for Public Meetings; AND THAT Section 8.2.1 of Procedural Bylaw 2018-108, as amended, (“GPA Agenda”) be amended to add a heading for Public Meetings directly within the Planning and Economic Development Committee section of the GPA agenda; AND THAT Section 9.6 – “Public Meetings” be added to Procedural Bylaw 2018-108, as amended, as a new section.

THAT leave be granted to introduce By-law Nos. 2024-068 to 2024-074 and the same be read a first and second time.

THAT By-law Nos. 2024-068 to 2024-074 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 11:43 a.m. to discuss the following matters: Personal matters about an identifiable individual, including Municipal and Local Board employees A proposed or pending acquisition or disposition of land by the Municipality

THAT Council rise from In-camera at 12:49 p.m. with business to report.

THAT the Council of the Township of Uxbridge support the recommendations in confidential reports CAO 07/24 of Kristi Honey, CAO and RC-09/24 of Amanda Ferraro, Director of Community Services.

THAT leave be granted to introduce By-law No. 2024-075, being a by-law to confirm the proceedings of its regular meeting of Council of August 13, 2024 and the same be read a first and second time.

THAT By-law No. 2024-075 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT correspondence from Durham Region regarding amendment to Regional Development Charges By-law #42-2023 to Remove Phase- in Rates Effective July 1, 2024 to be received for information.

THAT Report DS-43/24 of Michael Klose, Chief Building Official be received for information; AND THAT a site alteration permit application be permitted to be submitted for 9829 Regional Road 1 and be issued by the Chief 7 Building Official if the Chief Building Official determines that the Site Alteration meets all the requirements of the Site Alteration By-law.

THAT Report PWO 13-24 of Courtney Clarke, Acting Director of Public Works, Parks and Trails and Kyle Brennan, Operations and 9 Capital Projects Manager regarding Elgin Park Dr. Speed Limit and Trail Crossing Review be received for information; AND THAT staff implement a modified version of a Level 2 Type C crossing from OTM Book 15 to improve safety for the Wooden Sticks Trail Crossing and enhance the visibility of the trail crossing by improving signage and possibly adding warning lights; AND THAT the Township keep the posted speed limit at 40 km/h due to the presence of the trail crossing; AND THAT periodic speed monitoring is conducted to ensure compliance with the posted speed limit and to evaluate the need for additional traffic calming measures.

THAT Report CL-24/24 of Emily Elliott, Deputy Clerk be received for information; 11 AND THAT Section 8.1.1 of Procedural By-law 2018-108, as amended, (“Council Agenda”) be amended to add a heading for Public Meetings; AND THAT Section 8.2.1 of Procedural Bylaw 2018-108, as amended, (“GPA Agenda”) be amended to add a heading for Public Meetings directly within the Planning and Economic Development Committee section of the GPA agenda; AND THAT Section 9.6 – “Public Meetings” be added to Procedural Bylaw 2018-108, as amended, as a new section.