General Purpose and Administration Committee

THAT Report PWO 08/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Committee agree to a 1-year extension of Tender U21-05 for the supply and delivery of calcium chloride with Miller Paving at 0% increase in price; AND THAT the extension of the agreement be subject to budget approval.

THAT Report PWO 09/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Committee agree to a 1-year extension of Tender U21-10 for Surface Treatment with Miller Paving at a 2% reduction in unit prices; AND THAT the extension of the agreement be subject to budget approval.

THAT Report PWO 10/22 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Committee agree for Bedard Sand & Gravel to supply granular A at their 2021 price; AND THAT the extension of the agreement be subject to budget approval.

THAT Report PWO 12/22 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Committee agree to extend the contract for Tender U21-15 for Catch Basin Cleaning to PA Catch Basin Cleaning for one year at 0% increase in price, subject to budget approval.

THAT Report PR-01/22 of Hunter Jarvis, Arena and Recreation Manager, be received for information; AND THAT Committee agree to offer a credit to 1680977 Ontario Ltd. for the rental period of December 19-31, 2021, due to a mandated closure of the business by the province; AND THAT Committee agree to waive any accumulated interest on the rent invoices for November and December 2021.

THAT Report TR-01/22 of Donna Condon, Treasurer, be received for information; THAT the Finance Committee approve the proposed adjustments to the 2022/2023 budget as outlined above in (a), (b) and (c); THAT the Finance Committee approve the 2022/2023 Operating Budget and the 10 Year Capital Investment Plan as attached; AND THAT the Finance Committee recommend to Council that it adopt the 2022/2023 budget as presented at the next meeting on February 14, 2022; AND THAT in the event that the Township does not receive the $310,000 MAAH grant Staff report back to Council with an itemized breakdown.

THAT the accounts dated January 13, 2022 to February 2, 2022, be approved.

THAT Report RC-02/22 of Jessica Lanziner, Curator and Manager of the Uxbridge Historical Centre, be received for information; AND THAT the Uxbridge Historical Centre’s updated policies be approved; Mission, Vision, Values Community Policy Collection Policy Finance Policy Governance Policy

THAT Report RC-03/22 of Jessica Lanziner, Curator and Manager of the Uxbridge Historical Centre be received for information.

THAT Report RC-04/22 of Carolyn Clementson, Aquatic Manager, be received for information.

THAT correspondence from the Region of Durham regarding the Durham Environmental Advisory Committee 2021 Annual Report and 2022 Work Plan, be received.

THAT the correspondence from the City of Oshawa regarding the Coyote Response Management Plan, re received.

THAT the correspondence from Lake Simcoe Region Conservation Authority regarding Transformation 2022-2024, be received.

THAT correspondence from the Township of Adjala-Tosorontio regarding Funding Support for Infrastructure Projects - Bridge/Culvert Replacements in Rural Municipalities, be received.

THAT the correspondence from the City of Pickering regarding Vision Zero Increased Enforcement, be received.

THAT Report PWO 01/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Public Works and Treasury provide Council with a sustainable plan to finance these deficiencies prior to 2023 budget discussions.

THAT Report PWO 11/22 of Ben Kester, Director of Public Works and Operations be received for information.

THAT Report PWO 13/22, as amended, of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT the Clerks Department prepare the necessary by-law to install stop signs at Young Street and Second Street; AND THAT Committee direct to have staff take a closer look at the measurements for the width of Young Street and determine if adding a white line to create a similar space on the south side is possible and in an effort to make it possible add the center yellow line and make the driving lanes as narrow as possible under legislation (similar to what is being done on Plank's Lane).

THAT Report PWO 14/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Committee approve no further investigation into traffic calming measures on Front Street and Concession 3 south of Regional Road 21 as these 2 sections of road do not the criteria set out in the Traffic Calming Policy.

THAT correspondence item no. 10.3.1 from Durham Student Transportation Services regarding Bus Stops on Dead End Roads be

THAT correspondence from the Region of Durham regarding the Durham Agricultural Advisory Committee 2021 Annual Report and 2022 Work Plan (2022-P-2), be received; AND THAT Committee request that DAAC make a delegation before Council.

That correspondence from the Region of Durham regarding the Smart Mobility Durham 2021 Annual Report and 2022 Work Plan (2022-P-5), be received; AND THAT a copy of same be

THAT correspondence from the Region of Durham regarding the Durham Active Transportation Committee 2021 Annual Report and CATC 2022 Workplan (2022-P-4), be received; AND THAT a copy of same be

THAT correspondence from Wynn Walters regarding Pop-up Town Square, be received; AND THAT a copy of same be

THAT correspondence from Carolyn Boyd regarding Plans for Downtown Uxbridge, be received; AND THAT a copy of same be

THAT correspondence from Mattson Meere regarding Cemetery Road Neighbourhood Study, be received; AND THAT a copy of same be

THAT Report CAO-02/22 of Judy Risebrough, Project Manager, be received for information; AND THAT The Planning Partnership – Downtown Uxbridge -Public Consultation and Visualization Report dated January 2022, be approved.

THAT correspondence from the City of Brantford regarding Addressing the Revolving Door of Justice - Accountability for Sureties and Swift Justice, be received; AND THAT a copy of same be

THAT correspondence from the City of Brantford regarding Closing the Revolving Door of Justice, be received; AND THAT a copy of same be

THAT Report BL-01/22 of Kristina Bergeron, Manager of By-law Services be received for information.

THAT Report BL-02/22 of Kristina Bergeron, Manager of By-law Services, be received for information; AND THAT the report be

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 12:34 p.m. as the matters to be discussed concern items regarding: a proposed or pending acquisition or disposition of land by the municipality or local board; and, labour relations or employee negotiations

THAT the General Purpose and Administration Committee rise from In-Camera at 1:05 pm with business to report.

THAT the request from Diane Craven at 13099 Regional Road 39 to purchase a portion of the Zephyr Park located at 310 Zephyr Road, not be approved.

THAT Report PWO 10/22 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Committee agree for Bedard Sand & Gravel to supply granular A at their 2021 price; 4 AND THAT the extension of the agreement be subject to budget approval.

THAT Report TR-01/22 of Donna Condon, as amended, Treasurer, be received for information; AND THAT the Finance Committee approve the proposed adjustments to the 2022/2023 budget as outlined above in (a), (b) and (c); AND THAT the Finance Committee approve the 2022/2023 Operating Budget and the 10 Year Capital Investment Plan as attached; 5 AND THAT the Finance Committee recommend to Council that it adopt the 2022/2023 budget as presented at the next meeting on February 14, 2022; AND THAT in the event that the Township does not receive the $310,000 MAAH grant Staff report back to Council with an itemized breakdown of suggested changes to the Budget.

THAT Report RC-02/22 of Jessica Lanziner, Curator and Manager of the Uxbridge Historical Centre, be received for information; AND THAT the Uxbridge Historical Centre’s updated policies be approved; 1. Mission, Vision, Values 2. Community Policy 3. Collection Policy 4. Finance Policy 5. Governance Policy

THAT Report PWO 13/22, as amended, of Ben Kester, Director of Public Works and Operations, be received for information; 9 AND THAT the Clerks Department prepare the necessary by- law to install stop signs at Young Street and Second Street; AND THAT Committee direct to have staff take a closer look at the measurements for the width of Young Street and determine if adding a white line to create a similar space on the south side is possible and in an effort to make it possible add the center yellow line and make the driving lanes as narrow as possible under legislation (similar to what is being done on Plank's Lane).

THAT Report PWO 14/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Committee approve no further investigation into traffic calming measures on Front Street and Concession 3 south of Regional Road 21 as these 2 sections of road do not meet the criteria set out in the Traffic Calming Policy.

THAT correspondence from Wynn Walters regarding Pop-up Town Square, be received; 11 AND THAT a copy of same be

THAT Report BL-02/22 of Kristina Bergeron, Manager of By- law Services, be received for information; 13 AND THAT the report be