General Purpose and Administration Committee

THAT the General Purpose and Administration Committee refer the request of Ruben Gustavo Rosa to reside in a mobile home while renovations are being completed in his home at 59 Young Street from April to September 2021, to staff for a recommendation.

THAT Report PWO-03/21 of Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Council award the replacement of the primary speaker system at the Music Hall to Adamson in the amount of $15,214.20 plus HST; AND THAT the installation be completed by Soundbox in the amount of $3,000.99 plus HST.

THAT the Finance Committee approve the accounts from January 28, 2021 to February 25, 2021.

THAT Report RC-08/21 of Carolyn Clementson, Aquatic Manager , be received for information; AND THAT Committee approve the opening of the pool to the public on March 15 th , 2021, within the COVID-19 Response Framework unless the Region is in the Grey Stage; AND THAT the additional cost of $2,789.00 will come from savings in the Recreation budget; AND THAT training can occur during the month of March to prepare for the transition to public programs.

THAT correspondence from Susan Stone regarding a r equest to establish an Uxbridge "parkrun" in the Township of Uxbridge be received for information. AND THAT a copy of same be

THAT Report RC-09/21, as amended, of Amanda Ferraro, Director of Community Services, be received for information; AND That Committee approve, in principle, that the Township undertake the Towers Parking Lot expansion project with an estimated budget of $71,400; AND THAT the Township of Uxbridge enter into the contribution agreement with TCT for the Tower Parking lot expansion project for funding up to $40,000; AND THAT Township staff assist GDA in finding donated material; AND THAT funding be provided through existing budgets if possible.

THAT correspondence from John McDermott, McDermott & Associates regarding a r equest for closure of an unopened road allowance between Lots 15 & 16, Concession 4, Uxbridge be received for information; AND THAT a copy of same be

THAT correspondence from Cari Deschene regarding c oncerns respecting Zoning By-law Amendment Application 2020-05 - ZBA 2020-05 Ferrante and Associates be received for information; AND THAT a copy of same be

THAT Report DS-09/21 of Elizabeth Howson, Macaulay Shiomi Howson, be received for information; AND THAT Planning Committee recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 082/2020 subject to the following conditions: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; 2. THAT the owner/applicant ensure that the resulting parcels satisfy all requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; 3. THAT development of both the severed and the retained lots be subject to site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with architectural control, including approval by the Township of plans showing the locations of buildings and structures in relation to buildings on abutting lots, as well as drawings including plan, elevation and cross-section views and a grading/drainage/stormwater management brief, as well as addressing servicing requirements. The intent is to ensure that the Residential Area policies in Section 2.5.5.3.1 of the Uxbridge Urban Area Secondary Plan with respect to established

THAT Report DS-10/21 of Elizabeth Howson, Macaulay Shiomi Howson, be received for information; AND THAT the Planning Committee recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 008/2021 subject to the following conditions: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; 2. THAT the owner/applicant ensure that the resulting parcels satisfy all requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; and, 3. THAT development of the severed lot be subject to site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with architectural control, including approval by the Township of plans showing the locations of buildings and structures in relation to buildings on abutting lots, as well as drawings including plan, elevation and cross-section views and a grading/drainage/stormwater management brief, as well as addressing servicing requirements. In addition, site plan approval shall ensure that the recommendations of the arborist’s report are implemented. The intent is to ensure that the Residential Area po

THAT correspondence from Andrea Keeping regarding p arking on south side of Dominion Street between Main Street to First Avenue, Uxbridge be received for information; AND THAT a copy be

THAT Report PWO 05/21 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT all Township roads within the Town of Uxbridge and Hamlets be reduced to 40 km/hr; AND THAT the Clerks Department prepare the necessary by-law after the Region makes a decision on reducing the speed limit on Regional Roads in the Town of Uxbridge and Hamlets; AND THAT all traffic related concerns in the Town of Uxbridge and Hamlets will be dealt with by the local Ward Councillor in conjunction with Public Works staff.

THAT Report PWO-06/21, as amended, of Ben Kester, Director of Public Works and Operations be received for information; AND THAT a copy of Report PWO-06/21 be

THAT Report CL-04/21 of Debbie Leroux, Director of Legislative Services/Clerk be lifted from the table.

THAT the Administration, Emergency Services and Economic Development Committee table Report CL-04/21 of Debbie Leroux, Director of Legislative Services/Clerk upon further investigation from staff.

THAT Report CL-11/21 of Josh Machesney, Deputy Clerk be received for information; AND THAT the 2020 Accessibility Progress Report: Update to the 2020-2025 Multi-Year Accessibility Plan be received for information.

THAT Report CAO-02/21, of Kristi Honey, CAO, be received for information; AND THAT iCommittee approve the attached schedule - ‘2019 One Time Additional Provincial Funding – Projects’ and allocate the unspent Provincial Municipal Modernization Funds of $542,544; AND THAT Committee authorize the Chief Administrative Officer to recruit and hire a temporary Business Analyst to support the next steps in the municipal modernization plan, funded through the 2019 - Municipal Modernization Program.

THAT Report CAO-03/21 of Kristi Honey, CAO, be received for information; AND THAT the Committee approve the Township submitting an Expressions of Interest to the Municipal Modernization Program – Intake 2 – Implementation Stream for the Bylaw & Development Services Modernization project at an estimated cost of $180,000.

THAT Report CAO-04/21 of Kristi Honey, CAO, is received for information. AND THAT the Township of Uxbridge apply for the Healthy Communities Initiative grant application for $60,000 to upgrade the building to/and winterize the washrooms at Elgin Park.

THAT Report CL-10/21 from Debbie Leroux, Director of Legislative Services/Clerk be received for information; AND THAT the request to remove the 0.3 meter reserve by Alton Development Inc (Seaton Group) be denied

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 11:25 p.m. as the matters to be discussed concern items regarding; Litigation or Potential Litigation, including matters before administrative tribunals, affecting the Municipality - Item 2

THAT the General Purpose and Administration Committee rise from In-camera at 12:02 p.m. with nothing to report.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 12:45 p.m. as the matters to be discussed concern items regarding: Personal matters about an identifiable individual, including Municipal Board and Local Board employees; Litigation or Potential Litigation, including matters before administrative tribunals, affecting the Municipality - Item 1

THAT the General Purpose and Administration Committee rise from In-camera at 1:03 p.m. with business to report.

THAT Report CL-12/21 of Jennifer Beer, Administrative Assistant – Clerk’s Department, be received for information; AND THAT a ‘letter of thanks’ be sent to Tom Fowle.

THAT Report PWO-03/21 of Karen Ryl, Facility Booking Clerk, be received for information; 5 AND THAT Council award the replacement of the primary speaker system at the Music Hall to Adamson in the amount of $15,214.20 plus HST; AND THAT the installation be completed by Soundbox in the amount of $3,000.99 plus HST.

THAT Report DS-09/21 of Elizabeth Howson, Macaulay Shiomi Howson, be received for information; 8 AND THAT Planning Committee recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 082/2020 subject to the following conditions: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; 2. THAT the owner/applicant ensure that the resulting parcels satisfy all requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; 3. THAT development of both the severed and the retained lots be subject to site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with architectural control, including approval by the Township of plans showing the locations of buildings and structures in relation to buildings on abutting lots, as well as drawings including plan, elevation and cross-section views and a grading/drainage/stormwater management brief, as well as addressing servicing requirements. The intent is to ensure that the Residential Area policies in Section 2.5.5.3.1 of the Uxbridge Urban Area Secondary Plan with respect to establishe

THAT Report CL-11/21 of Josh Machesney, Deputy Clerk be received for information; AND THAT the 2020 Accessibility Progress Report: Update to the 2020-2025 Multi-Year Accessibility Plan be received for information. 12

THAT Report CAO-02/21, of Kristi Honey, CAO, be received for information; AND THAT Committee approve the attached schedule - ‘2019 One Time Additional Provincial Funding – Projects’ and allocate the unspent Provincial Municipal Modernization Funds of $542,544; AND THAT Committee authorize the Chief Administrative Officer to recruit and hire a temporary Business Analyst to support the next steps in the municipal modernization plan, funded through the 2019 - Municipal Modernization Program.

14 THAT the General Purpose and Administration Committee rise from In- camera at 12:02 p.m. with nothing to report.