General Purpose and Administration Committee

THAT the General Purpose and Administration Committee receive the Audit Service Plan for the year ending December 31 st , 2019 for information; AND THAT Committee deem the 2019 Audit Service Plan a public document.

THAT the General Purpose and Administration Committee support the request of Vanessa Morgan and Meghan Kelleher, Cam's Kids to dedicate two accessible parking spots at Elgin Park for use during the Cam's Kids Pond Hockey Tournament on February 8, 2020.

THAT the General Purpose and Administration Committee support the Bonner Boys and Uxbridge Firefighters Elimination Draw, in principle, at the Uxbridge Arena on June 20, 2020, with details and costing to be finalized.

THAT the General Purpose and Administration Committee declare the Bonner Boys and Uxbridge Firefighter Association's Elimination Draw on June 20, 2020 at the Uxbridge Arena to be a Municipally Significant Event.

THAT correspondence from the Ministry of Heritage, Sport, Tourism and Culture Industries regarding Community Museum Operating and Pay Equity Grants be received for information.

THAT correspondence from Bernice and Chris Brown regarding their request for release of the Uxbridge Santa Claus Parade from Committee of Council be received for information; AND THAT Committee direct that Bernice and Chris Brown be requested to make a Delegation to Council regarding their request; AND THAT Committee refer the matter back to staff regarding the possible budget implications.

THAT Report RC-02/20 of Amanda Ferraro, Director of Community Services be received for information; AND THAT Bowen Electric be awarded the Exterior Lightning project at the Historical Centre for $13,600 plus HST.

THAT Report CL-01/20 of Josh Machesney, Deputy Clerk, be received for information; AND THAT the Policy for Waiving or Reducing Fees at Township Owned Facilities and Community Centres (Appendix ‘A’) be approved; AND THAT the administration of the Policy be delegated to the Director of Community Services; AND THAT the Delegation of Authority Policy be amended to reflect the proposed change.

THAT Report PWO-01/20 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U19-26 for Tree Removal be awarded to Uxbridge Tree Service for a price of $29,945.00 H.S.T. include.

THAT Report TR-02/20 of Donna Condon, Treasurer, be received for information; AND THAT it is recommended that Committee approve the release of the $10,000 bank draft held on this site, held by the Township on behalf of Goodwood Kartways (Stedanmar Holdings Limited).

THAT Report TR-03/20 of Donna Condon, Treasurer, be received for information; THAT the Finance Committee approve the proposed adjustments to the 2020/2021 budget as outlined above in (a), (b) and (c); THAT the Finance Committee approve the 2020/2021 Operating Budget and the 2020 through to 2029 Capital Budgets as attached; AND THAT the Finance Committee recommend to Council that it adopt the 2020/2021 budget as presented at the next meeting on January 27, 2020.

THAT the Finance Committee endorse the accounts from November 14, 2019 to January 9, 2020.

THAT Report RC-01/20 of Amanda Ferraro, Director of Community, regarding Library Condition Assessment 2019 be received for information;

THAT Report PR-01/20 of Don Cook, Trail Co-ordinator, be received for information. AND THAT Committee approve the trail head signage for the Brookdale Trail AND THAT the sign concept be used for future town trail head signage.

THAT the Public Works and Operations Committee support the request from the Uxbridge and District Lions Club to host the 2020 Uxbridge and District Lions Club Voluntary Road Toll on Friday, May 22, 2020 from 4:00 p.m. to 8:00 p.m. and from 9:00 a.m. to 5:00 p.m. on Saturday, May 23, 2020 with the rain dates of May 29 and 30, 2020.

THAT correspondence from Bev Northeast regarding her request for pedestrian sidewalks in Goodwood, be received for information; AND THAT a copy of same be

THAT Report PWO-02/20 of Ben Kester, Director of Public Works and operations, be received for information.

THAT correspondence from the Region of Durham regarding Envision Durham - Housing Policy Planning Discussion Paper be received for information; AND THAT a copy of same be

THAT the Planning Committee direct that Councillor Runoa and Councillor Highet meet with staff and Liz Howson, Planning Consultant, regarding accessory housing and tiny houses to be included in the Envision Durham correspondence.

THAT correspondence from David Gillespie regarding proposed Zoning By-law Amendment ZBA 2019-11 - Mill Run, be received for information; AND THAT a copy of same be

THAT Report DS-02/20 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A1/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The storage building constructed under the approval of Application A1/2020 shall be in substantial conformity with the design & location of the plans submitted with the application. The storage building shall not be used for industrial, commercial or human habitation. The owner/applicant shall satisfy the requirements of LSRCA. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A1/2020. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the storage building contemplated under Application A1/2020. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant. The appearance of the building be changed to appear like a residential garage or agricultural b

THAT Report DS-03/20 of Emilia Gruyters, Planning Technician, regarding Committee of Adjustment Application A2/2020 be received for information; AND THAT the Committee of Adjustment be requested to table Application A2/2020 until the next meeting of the Committee of Adjustment in order that further investigation can be conducted by members of Council.

THAT correspondence from the Town of Deep River regarding nuclear reactor technology, be received for information.

THAT the General Purpose and Administration Committee support in principle for the Bonner Boys and Uxbridge Firefighters Elimination Draw the use of the Uxbridge Arena on June 20, 2020, with details and costing to be finalized and brought back to Committee for consideration.

THAT the General Purpose and Administration Committee declare the Bonner Boys and Uxbridge Firefighter Association's Elimination Draw Event on June 20, 2020 at the Uxbridge Arena to be a Municipally Significant Event.

THAT correspondence from Bernice and Chris Brown regarding their request for release of the Uxbridge Santa Claus Parade from Committee of Council be received for information; AND THAT Committee request that Bernice and Chris Brown be requested to make a Delegation to Council regarding their request; AND THAT Committee refer the matter back to staff regarding the possible budget implications.

THAT Report PWO-01/20 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U19-26 for Tree Removal be awarded to Uxbridge Tree Service for a price of $29,945.00 H.S.T. included.

THAT Report TR-03/20 of Donna Condon, Treasurer, be received for information; THAT the Finance Committee approve the proposed adjustments to the 2020/2021 budget as outlined above in (a), (b) and (c) of the report; THAT the Finance Committee approve the 2020/2021 Operating Budget and the 2020 through to 2029 Capital Budgets as attached; AND THAT the Finance Committee recommend to Council that it adopt the 2020/2021 budget as presented at the next meeting on January 27, 2020.

9 THAT Report PR-01/20 of Don Cook, Trail Co-ordinator, be received for information; AND THAT Committee approve the trail head signage for the Brookdale Trail; AND THAT the sign concept be used for future town trail head signage.

THAT the Public Works and Operations Committee support the request from the Uxbridge and District Lions Club to host the 2020 Uxbridge and District Lions Club Voluntary Road Toll 10 on Friday, May 22, 2020 from 4:00 p.m. to 8:00 p.m. and from 9:00 a.m. to 5:00 p.m. on Saturday, May 23, 2020 with the rain dates of May 29 and 30, 2020.

THAT correspondence from Bev Northeast regarding her comments regarding the request for pedestrian sidewalks in Goodwood, be received for information; AND THAT a copy of same be

THAT the Planning Committee direct that Councillor Runoa and Councillor Highet meet with staff and Liz Howson, Planning Consultant, regarding accessory housing and tiny houses to be included in the Envision Durham response to the Region of Durham.