General Purpose and Administration Committee

THAT the General Purpose and Administration Committee direct that Reports TR-16/22 and TR-17/22 of Donna Condon, Treasurer, be brought forward for consideration.

THAT Report TR-16/22 of Donna Condon, Treasurer, be received for information; AND THAT the Finance Committee approve the draft Consolidated Financial Statements for The Corporation of the Township of Uxbridge for the fiscal year ended December 31, 2021; AND THAT the Finance Committee authorize Staff to make public the final audited Statements for the fiscal year ended December 31, 2021, upon receiving the final Consolidated Financial Statements.

THAT Report TR-17/22 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the 2021 Trust Fund financial statements.

THAT the Finance Committee direct staff to investigate a way to utilize the funds that are in the trust fund and potentially engage family members that are in the community this day to celebrate the use of these estate funds.

THAT the General Purpose and Administration Committee bring Report FR-06/22 of Phil Alexander, Fire Chief for consideration.

THAT Report FR-06/22 of Phil Alexander, Fire Chief, be received for information; AND THAT Committee receive and approve the Fire Master Plan from Emergency Management and Training Inc.; AND THAT Committee direct staff to bring forward a further report including an implementation plan to address the recommendations of the Fire Master Plan.

THAT Report DS-29/22 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Planning Application Review Process Modifications to reflect amendments to the Planning Act introduced in the More Homes for Everyone Act, 2022 be received for information; AND THAT proposed Official Plan Amendment 68 be circulated for public and agency review in accordance with the requirements of the Planning Act including a statutory public meeting; AND THAT a By-law to establish mandatory pre-consultation requirements in respect of planning applications submitted to the Township be brought forward to Council for approval; AND THAT a By-law to appoint an authorized person for the purposes of granting site plan approval under the Planning Act be brought forward to Council for approval prior to July 1, 2022; AND THAT a By-law to amend the tariff of fees by-law to address additional requirements for pre-consultation which arise from changes to the planning application process be brought forward to Council for approval after consultation with the Treasurer.

THAT Report DS-30/22 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Region of Durham Land Division Applications LD 069/2022 to LD 071/2022 inclusive be received for information; AND THAT Committee has no objection to the approval of these applications subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, the payment of cash-in-lieu of parkland in accordance with the provisions of the Planning Act and the payment of the Township’s administration fee in accordance with the applicable by-law and any costs incurred by the Township during the review and approval of these lots; THAT the owner/applicant satisfy the requirements to remove the Holding symbol which includes submission of all studies required to comply with the Oak Ridges Moraine Conservation Plan and that the Holding symbol be removed by by-law prior to the final approval of the lots; THAT the applicant shall provide the Township with written confirmation signed by the OLS that the severed and retained lands conform to the lot frontage and area provisions of the Township’s Zoning By-law 81-19, as amended; THAT the owner/applicant enter into a Site Plan Agreement with the Township to include and implement any of the conditions from the studies prepared to satisfy the Oak Ridges Moraine Conservation Plan, the required functional drainage study, grading plans, the necessary testing to confirm that the site has be

THAT the General Purpose and Administration Committee bring Report TR-20/22 of Donna Condon, Treasurer, forward for consideration.

THAT Report TR-20/22 of Donna Condon, Treasurer, be received for information; AND THAT the report Asset Management Plan covering Core Assets, June 13, 2022 (prepared by Hemson ) be approved by Committee and be posted on the Township’s website; AND THAT the Committee continue to adopt the funding strategy (from the 2017 AMP) into the 2022 AMP as follows; to increase the annual capital contributions to the Asset Preservation Reserve up to 2% per year of the prior year tax levy; that the annual capital contribution be allocated to each of Public Works core infrastructure and the Township’s remaining assets; and that the annual funding levels and the allocations of such to Public Works and non Public Works assets be subject to annual review and adjustment by Staff and Council during the budget process. AND THAT Staff continue to take advantage of any external funding opportunities that may arise, assuming the related projects have been assigned the relevant priority within the AMP; AND THAT the Township consider whether to establish an Asset Management Committee (to be compromised of representatives from the Township) in order to address asset management issues/strategy, improve the planning process, maintain and improve asset inventory, monitor the AMP and optimize the use of existing assets etc.

THAT the Finance Committee support the request of Lew Gregor for use of Elgin Park to host the Scottish Festival on July 24, 2022 at no charge; AND THAT a copy of same be

THAT Report PWO 34/22 of Bill Rynard, Roads Operation Manager, be received for information; AND THAT Tender U22-21 for Tree Removal be awarded to Uxbridge Tree Service for a price of $9,605.00 H.S.T. included.

THAT Report FR-08/22, of Michael MacDonald, Assistant Fire Chief, be received for information; AND THAT Committee direct staff to enter into a purchase agreement with Safetek Emergency Vehicles Ltd. for the proposed price; AND THAT staff be directed to dispose of the 2001 Freightliner/Fort Garry tanker truck in accordance with the Township’s Procurement Policies and Procedures upon delivery and acceptance of the new apparatus and that the proceeds be used to fund the budget shortfall and the remainder be directed to the Fire Capital Reserve Fund.

THAT Report TR-18/22, Development Charges Treasurer Statement for 2021 be received for information; AND THAT Committee approve the 2021 Treasurer’s Statement and post it on the Township’s website and make it available to the Minister of Municipal Affairs upon request.

THAT Report TR-19/22 of Donna Condon, Treasurer, be received for information.

THAT Report RC-11/22 of Amanda Ferraro, Director of Community Services and Hunter Jarvis, Arena and Parks Manager, be received for information; AND THAT the Finance Committee allow Elexicon Group Inc (EGI) to apply for the Green and Inclusive Community Buildings (GICB) program on behalf of the Township of Uxbridge; AND THAT the Finance Committee support a GICB application for a compressor replacement, an electric ice resurfacing machine, and a water deaeration system; AND THAT the Finance Committee agree to use existing 2022 capital budget funds for the compressor replacement and water deaeration system ahead of GICB funding approval; AND THAT the Elexicon Group Inc (EGI) be used to Sole Source the compressor replacement, an electric ice resurfacing machine, and a water deaeration system as outlined in this report; AND THAT the Finance Committee agree to wait for a funding decision prior to procuring an electric ice resurfacing machine.

THAT the Finance Committee approve the report from April 28, 2022 to June 14, 2022.

THAT the Tourism, Heritage and Community Programs Committee proclaim June 21, 2022 as National Indigenous Peoples Day in the Township of Uxbridge.

THAT the Parks, Facilities and Arena Committee support the request of Dave Dickie, Uxbridge Fall Fair Manager, for items and services to facilitate the Uxbridge Fall Fair and Demolition Derby on September 9-11, 2022.

THAT correspondence from the Region of Durham regarding monitoring growth trends (2022-INFO-53) be received for information. reach out to the region to confirm the mumbers precented are actuate.

THAT Report CAO-07/22 of Judy Risebrough, Project Manager, be received as information; AND THAT staff be directed to post The Planning Partnership's “Uxbridge Town Square / Concept Plan” on the Uxbridge Downtown Revitalization Web Page.

THAT the Planning Committee support the Application for Permit to Take Water at Lakeridge Resort Limited, 790 Chalk Lake Road, Uxbridge.

THAT Report CAO-08/22 of Christina Curry, Chair, BIA Board, be received for information; AND THAT the Administration, Emergency Services and Economic Development Committee approve staff to support the BIA proposal for Tourism Relief Fund project “Uxbridge Downtown as a Destination.”

THAT the Administration, Emergency Services and Economic Development Committee support the request of Banjo Cider for a Special Occasion Permit to host "The Wedge at Banjo - a Post-Tornado Fundraiser" at Banjo Cider, 614 Sandford Road, Uxbridge on July 2 and 3, 2022.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:02 p.m. as the matters to be discussed concern items regarding: The security of the property of the Municipality or Local Board; Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality.

THAT the General Purpose and Administration Committee rise from In-camera at 2:32 with business to report.

THAT the General Purpose and Administration Committee receive Report FR-07/22 of Phil Alexander, Fire Chief, for information; AND THAT Committee receive the Community Risk Assessment from Emergency Management and Training Inc; AND THAT Committee direct staff to develop a risk mitigation strategy to address the recommendations in the Community Risk Assessment; AND THAT Committee direct staff to review the Community Risk Assessment and update annually in accordance with O. Reg. 378/18.

THAT Report DS-29/22 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Planning Application Review Process Modifications to reflect amendments to the Planning Act introduced in the More Homes for Everyone Act, 2022 be received for information; 6 AND THAT proposed Official Plan Amendment 68 be circulated for public and agency review in accordance with the requirements of the Planning Act including a statutory public meeting; AND THAT a By-law to establish mandatory pre-consultation requirements in respect of planning applications submitted to the Township be brought forward to Council for approval; AND THAT a By-law to appoint an authorized person for the purposes of granting site plan approval under the Planning Act be brought forward to Council for approval prior to July 1, 2022; AND THAT a By-law to amend the tariff of fees by-law to address additional requirements for pre-consultation which arise from changes to the planning application process be brought forward to Council for approval after consultation with the Treasurer.

THAT Report DS-30/22 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Region of Durham Land Division Applications LD 069/2022 to LD 071/2022 inclusive be received for information; AND THAT Committee has no objection to the approval of these applications subject to the following conditions: 1. THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, the payment of cash-in-lieu of parkland in accordance with the provisions of the Planning Act and the payment of the Township’s administration fee in accordance with the applicable by-law and any costs incurred by the Township during the review and approval of these lots; 2. THAT the owner/applicant satisfy the requirements to remove the Holding symbol which includes submission of all studies required to comply with the Oak Ridges Moraine Conservation Plan and that the Holding symbol be removed by by-law prior to the final approval of the lots; 3. THAT the applicant shall provide the Township with written confirmation signed by the OLS that the severed and retained lands conform to the lot frontage and area provisions of the Township’s Zoning By-law 81-19, as amended; 7 4. THAT the owner/applicant enter into a Site Plan Agreement with the Township to include and implement any of the conditions from the studies prepared to satisfy the Oak Ridges Moraine Conservation Plan, the required functional drainage study, grading plans, the necessary testing to confirm that t

THAT Report TR-20/22 of Donna Condon, Treasurer, be received for information; AND THAT the report Asset Management Plan covering Core Assets, June 13, 2022 (prepared by Hemson) be approved by Committee and be posted on the Township’s website; AND THAT the Committee continue to adopt the funding strategy (from the 2017 AMP) into the 2022 AMP as follows; a. to increase the annual capital contributions to the Asset Preservation Reserve up to 2% per year of the prior year tax levy; b. that the annual capital contribution be allocated to each of Public Works core infrastructure and the Township’s remaining assets; and c. that the annual funding levels and the allocations of such to Public Works and non Public Works assets be subject to annual review and adjustment by Staff and Council during the budget process. AND THAT Staff continue to take advantage of any external funding opportunities that may arise, assuming the related projects have been assigned the relevant priority within the AMP; AND THAT the Township consider whether to establish an Asset Management Committee (to be compromised of representatives from the Township) in order to address asset management issues/strategy, improve the planning process, maintain and improve asset inventory, monitor the AMP and optimize the use of existing assets etc.

THAT the Parks, Facilities and Arena Committee support the request of Dave Dickie, Uxbridge Fall Fair Manager, for items and services to facilitate the Uxbridge Fall Fair and Demolition Derby on September 9-11, 2022; AND THAT a copy of same be

THAT correspondence from the Region of Durham regarding monitoring growth trends (2022-INFO-53) be received for information; AND THAT staff contact the Region of Durham to confirm that the numbers presented are acurate.

THAT the Administration, Emergency Services and Economic Development Committee support the request of Banjo Cider for a Special Occasion Permit to host "The Wedge at Banjo - a Post-Tornado Fundraiser" at Banjo Cider, 614 Sandford Road, Uxbridge on July 2 and 3, 2022; AND THAT Committee deem the "The Wedge at Banjo - a Post-Tornado Fundraiser" at Banjo Cider, 614 Sandford Road, Uxbridge on July 2 and 3, 2022 a Municipally Significant Event.