General Purpose and Administration Committee

THAT correspondence from the Honourable Jennifer O'Connell, MP regarding the Universal Broadband Fund (UBF) be received for information; AND THAT staff make arrangements to have Riaz Razvi, Business Analyst with the Region of Durham and the Honourable Jennifer O'Connell, MP make a delegation at an upcoming Council/Committee meeting regarding the Universal Broadband Fund.

THAT Report TR-42/20 of Susan Straughan, Tax Collector be received for information; AND THAT a by-law to extend the services of Sterling Bailiffs Inc. until November 30 th , 2025 be authorized by the Mayor and Township Clerk.

THAT Report TR-43/20 of Donna Condon, Treasurer be received for information; AND THAT Committee approve the reduction of the letter of credit of $45,873, leaving a retained balance of $20,000.

THAT Report TR-44/20 of Donna Condon, Treasurer be received for information; AND THAT Committee approve the release of the letter of credit of $50,000, leaving a retained balance of nil.

THAT Report RC-18/20 of Amanda Ferraro, Director of Community Services be received for information; AND THAT Earthworks Archaeological Services Inc. be selected for $23,269.38 + HST to undertake the Stage 3 Archaeological Assessment (AA) for Euro-Canadian O’Neal I Site (AlGt-660), Located within Lot 35, Concession 7, Township of Uxbridge.

THAT Report PWO-49/20 of Lukas Gillham C.E.T. be received for information; AND THAT Committee award RFP U20-24 for the Detailed Design Services for the Reconstruction of Cemetery Road to Chisholm, Fleming and Associates for a price of $124,850.55 plus HST.

THAT Report CAO-11/20 of Kristi Honey, CAO be received for information; AND THAT Staff submit the final Technology Review Summary report (Public - Uxbridge Exec Summary Presentation 2020-11-05) to the Province for approval and to be published on the Township of Uxbridge website, as per the requirements of our Municipal Modernization grant funding; AND THAT Staff continue prioritization and planning with GDL Solutions to develop the next steps of the technology modernization plan, in alignment with the Region of Durham’s recommendations, and technically size the recommendations to the Township’s operations and budgets; AND THAT the Township procure GDL Solutions for professional services in support of the migration of existing file servers to OneDrive and SharePoint online in the secure Microsoft Azure Canadian data centres, and implementation of the Remote Monitoring & Management tool for $8,000, funded through the Municipal Modernization grant funding; AND THAT the Township enter into a 3-year IT support renewal agreement for onsite support, data centre backup and offsite replication, and the addition of the Remote Monitoring and Management tool with improved remote support capabilities for $6,950 per month ($83,400 annually), funded through the existing operational budget; AND THAT the Clerk and Mayor execute the necessary agreements with GDL Solutions.

THAT the Finance Committee approve the accounts from October 2, 2020 to November 10, 2020.

THAT correspondence from Janice Habib regarding c oncerns relating to the construction of baseball diamonds at the Fields of Uxbridge be received for information; AND THAT a copy of same be

THAT Report RC-17/20 of Carolyn Clementson, Aquatic Manager, be received for information; AND THAT Committee direct that the Uxpool remain open to serve the public; AND THAT Committee direct that Uxpool members requesting that their membership remain on hold until after the COVID-19 emergency order has been lifted be permitted to do so.

THAT Report RC-21/20 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT Committee direct that the Pro-Shop to be closed until further notice; AND THAT the $306.59 rental charges for the one-month trial period be waived.

THAT Report RC-20/20 of Hunter Jarvis, Acting Recreation Manager and Amanda Ferraro, Director of Community Services, regarding the re-opening of the Arena be received for information.

THAT correspondence from Brookfield Properties regarding a request for street names be received for information; AND THAT the requested name of 'Winding Trail' be denied; AND THAT Committee direct that the name 'Howard Williams' be assigned to the Brookfield Properties' development as per the Township's Veteran Street Naming policy.

THAT Report DS-56/20 of Emilia Gruyters, Planning Technician regarding Committee of Adjustment Application A25-2020 - Relief from Minimum Yard Dimensions- Part Lot 22 Concession 3, 40R-12461 Part 1- 12329 Regional Rd 39- Stephen Kellachan be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A25/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The construction of addition under the approval of Application A25/2020 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The owner/ applicant obtain approval from the Region of Durham Health Department. 3. The owner/applicant submit a grading plan prior to the issuance of a building permit. 4. The owner/applicant submit a survey prior to the issuance of a building permit. 5. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A25/2020. 6. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the appeal period established under the Planning Act. 7. The ow

THAT Report DS-57/20 of Emilia Gruyters, Planning Technician be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A26/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The construction of addition under the approval of Application A26/2020 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The owner/applicant obtain approval from the Region of Durham Health Department. 3. The owner/applicant obtain approval from the Lake Simcoe Region Conservation Authority. 4. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A26/2020. 5. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 6. The approval of the variance shall apply only to the dwelling contemplated under.

THAT correspondence from the City of Belleville regarding Accessibility for Ontarians with Disabilities Act - Website Support New Business be received for information.

THAT Report CAO-12/20 of Kristi Honey, CAO be received for information; AND THAT Committee support the organizational goals and action plans included within the Township of Uxbridge EDI Blueprint; AND THAT Committee direct the CAO to provide semi-annual EDI status reports.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:15 p.m. as the matters to be discussed concern items regarding: 13.1 Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality; and the receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose 13.2 Personal matters about an identifiable individual, including Municipal and Local Board employees - Item 1 13.3 Personal matters about an identifiable individual, including Municipal and Local Board employees - Item 2 13.4 A proposed or pending acquisition or disposition of land by the Municipality

THAT the General Purpose and Administration Committee rise from In-Camera at 2:01 p.m.

THAT the General Purpose and Administration Committee authorize the Township Solicitor and consultants to finalize Minutes of Settlement between the Township and 1477037 Ontario Limited (Bigioni) (123 Regional Road 47, Uxbridge); AND THAT Committee authorize the Township Solicitor to execute such Minutes of Settlement on behalf of the Township; AND THAT Committee direct the Township Solicitor and consultants, as may be required, to attend the Local Planning Appeal Tribunal hearing in support of the settlement and the Township’s position.

THAT Report CL-26/20 of Jennifer Beer, Administrative Assistant – Clerk’s Department, be received for information; AND THAT Valerie Little be appointed to the Business Improvement Area (BIA) Board of Directors for the 2018-2022 Term of Council.

5 THAT Report TR-43/20 of Donna Condon, Treasurer be received for information; AND THAT Committee approve the reduction of the letter of credit of $45,873, leaving a retained balance of $20,000.

THAT Report RC-17/20 of Carolyn Clementson, Aquatic Manager, be received for information; AND THAT Committee direct that the Uxpool remain open to serve the public; 8 AND THAT Committee direct that Uxpool members requesting that their membership remain on hold until after the COVID-19 emergency order has been lifted be permitted to do so.

11 THAT Report DS-57/20 of Emilia Gruyters, Planning Technician be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A26/2020, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The construction of addition under the approval of Application A26/2020 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The owner/applicant obtain approval from the Region of Durham Health Department. 3. The owner/applicant obtain approval from the Lake Simcoe Region Conservation Authority. 4. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A26/2020. 5. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 6. The approval of the variance shall apply only to the dwelling contemplated under.