General Purpose and Administration Committee

THAT the General Purpose and Administration Committee Waive the Rules of Procedure to bring forward the item of correspondence from the Brown family regarding the Santa Clause Parade for consideration.

THAT the General Purpose and Administration Committee waive the Rules of Procedure to allow Christina Curry, Chair, BIA, to speak to the matter.

THAT the correspondence from the Brown Family regarding the Santa Claus Parade be received; AND THAT the Santa Claus Parade organizing committee remain a Committee of Council; AND THAT staff be directed to coordinate a meeting between with the Brown Family, Ms. Curry, Councillor Popp to discuss the Santa Claus Parade; AND THAT staff be directed to report back at the April 20, 2020 Committee meeting on the outcome of the Santa Claus Parade meeting. Committee recessed at 11:00 a.m. and reconvened at 11:05 a.m.

THAT correspondence from the Ministry of Finance regarding Ontario Action Plan: Responding to COVID-19 (March 2020 Economic and Fiscal Update) be received for information.

THAT correspondence from Enbridge Gas Inc. re Natural Gas Expansion Program be received for information; AND THAT the Township work with Enbridge to proceed with the Natural Gas Expansion Program in Udora, Zephyr and Leaskdale; AND THAT the General Purpose and Administration Committee delegate authority to Mayor Barton to execute any actions that need to take place to complete the project.

THAT Report PWO 09/20 of Bill Rynard, Roads Operation Manager be received for information; AND THAT Committee approve the purchase of the 2020 Trackless Flail Mower for $25,780.00 plus H.S.T.

THAT Report PWO 10/20, as amended, of Lukas Gillham, Operations and Capital Projects Technologist be received for information; AND THAT the creation of an Active Transportation Plan be awarded to WSP for $37,958.00 plus H.S.T.; AND THAT the three provisional items outlined in the report be included as part of the project being Active Transportation Plans for Hamlets; Active Transportation Plans for Township Wide; Active Transportation Plan to provide Connections to Adjacent Municipalities.

THAT Report PWO-11/20 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U20-07 for the supply and delivery of Calcium be awarded to Miller Paving for a price of $102,389.30 H.S.T. included.

THAT Report PWO 12/20 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U20-12 for the supply and delivery of Granular A be awarded to Bedard Sand & Gravel for a price of $562,975.00 plus H.S.T.

THAT Report PWO 13/20 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U20-10 for Driveway Paving & Patching be awarded to Diamond Earthworks for a unit price of $47,347.00 H.S.T. included.

THAT Report RC-02/20 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT Springside Paving Ltd be awarded the paving project at the Historical Centre for $92,162.61 plus HST.; AND THAT the contractor be requested to provide a letter in agreement that there will be no additional costs related to delays from COVID-19.

THAT Report TR-14/20 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the reduction of the letter of Credit by $260,000 to $40,000 for this site, held by the Township on behalf of Fisico Subdivision.

THAT correspondence from the Region of Durham re Durham Environmental Advisory Committee (DEAC) 2019 Annual Report and 2020 Workplan be received for information.

THAT correspondence from the Region of Durham re Region of Durham Active Transportation Committee (DATC) 2019 Annual Report and 2020 Workplan be received for information; AND THAT a copy of same be forwarded to the Uxbridge Active Transportation Committee and WSP Consultants for reference in the policy and plan; AND THAT a copy of same be

THAT Committee support the request from Heather Goldberg regarding a change of date for a partial road closure for the Spring Tide Music Festival on October 16, 2020, in principle; AND THAT the Spring Tide Music Festival be directed to work with Uxbridge Farmers Market and York Durham Heritage Railway on the date of the event to ensure there is no conflict.

THAT Report TS-02/20, as amended, of Councillor Todd Snooks be received for information; AND THAT Committee give permission for Victoria Street to be closed each Sunday from May long weekend to the end of October from 7 am to 3 pm; AND THAT Committee direct Public Works, Fire Department and Bylaw Department to work with Uxbridge Farmer’s Market to ensure the following: that appropriate road closure barricades are purchased and used by Uxbridge Farmer’s Market; and that determination of whether permanent road closure signage is possible and if so where it would be located as approved by Public Works; and that all fire regulations and a fire/site plan map for emergency response is in place and updated as required; and that appropriate parking signage, parking concerns and parking enforcement are in place to safely and effectively close the road; AND THAT the signage for the Farmers Market be approved in principal; AND THAT staff be directed to establish sign requirements for private property; AND THAT Councillor Snooks be directed to work with the Public Works and Operations Department regarding the use of Township logos on Farmers Market signage; AND THAT Committee requires Uxbridge Farmer’s Market to notify the surrounding residents of King Street and Pine Street with the approved Appendix “A” letter; AND THAT Committee declare the Harvest Moon Festival a Municipal Significant Event; AND THAT Committee agrees to give digital advertising space to Uxbridge Farmer’s Market from

THAT Report DS-11/20 of Elizabeth Howson, Macaulay Shiomi Howson be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee that the Township does not recommend approval of Application LD 037/2020.

THAT correspondence from the Region of Durham re Region of Durham Agricultural Advisory Committee (DAAC) 2019 Annual Report be received for information.

THAT Report BL-03/20 of Kristina Bergeron, Manager of By-law Services, be received for information; AND THAT the Parks By-law amendments be brought forward to Council for consideration.

THAT the Township of Uxbridge request Bell and Rogers that overage charges not be passed on to the costumers during COVID-19 emergency.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 12:35 p.m. as the matters to be discussed concern items regarding p ersonal matters about an identifiable individual, including Municipal and Local Board employees.

THAT Committee come out of in-camera at 12:35 with progress to report.

THAT Report CL-11/20 of Laura Rupprecht, Clerk’s Assistant be received for information; AND THAT Sameer Remtualla be appointed to the Business Improvement Area Board of Directors for the 2018-2022 Term of Council.

4 THAT the General Purpose and Administration Committee waive the Rules of Procedure to allow Christina Curry, Chair, BIA, to speak to the matter.

THAT correspondence from Enbridge Gas Inc. re Natural Gas Expansion Program be received for information; AND THAT the Township work with Enbridge to proceed with the Natural Gas Expansion Program in Udora, Zephyr and Leaskdale; 5 AND THAT the General Purpose and Administration Committee delegate authority to Mayor Barton to execute any actions that need to take place to complete the project.

THAT Report TR-14/20 of Donna Condon, Treasurer, be received for information; 7 AND THAT Committee approve the reduction of the letter of Credit by $260,000 to $40,000 for this site, held by the Township on behalf of Fisico Subdivision.

THAT Report DS-11/20 of Elizabeth Howson, Macaulay Shiomi Howson be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division 11 Committee that the Township does not recommend approval of Application LD 037/2020.