General Purpose and Administration Committee

THAT the General Purpose and Administration Committee bring forward Correspondence Item 2.1.1 for consideration.

THAT the General Purpose and Administration Committee agree that there shall be no objection to the routing of 311 dialed calls originating from the overlap that exists between the Township of Uxbridge and the geographical area of the Regional Municipal of Durham, on an understanding that where callers (customers, residents, and businesses) of the Region of Durham dial 311 erroneously from within these exchanges, they will be given an option of being transferred to the contact centre of the municipality, town or county in which they reside.

THAT correspondence from the Region of Durham regarding a r equest for Resolution related to 311 calls using Township of Uxbridge Telephone Exchange be received for information.

THAT correspondence from the Town of Ajax regarding c hanges required to make new builds more affordable and achievable for buyers be received for information.

THAT the Finance Committee support, in principle, the request from Ian and Caitlin Van den Hurk to use the Uxbridge Arena Community Centre to host "Uxbridge Warm Hearts" at no charge on November 13, 2021; AND THAT a copy be forwarded to staff to work with the event co-ordinator regarding logistics.

THAT Report TR-32/21 of Tobi Lee, Deputy Treasurer, be received for information; AND THAT it is recommended that Committee approve applying for the Municipal Modernization Grant – Intake 3 to modernize the Treasury Department’s Financial System up to a maximum project cost of $60,000.

THAT Report TR-33/21 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the release of the cash security of $10,000, held on the Brooks Farms site, leaving a retained balance of nil.

THAT Report TR-34/21 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the reduction of the letter of credit from $478,834 by $405,384, held on the Moorefield Developments – Maple Brook Homes site, leaving a retained balance of $73,450.

THAT Report TR-35/21 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the release of the $150,170 letter of credit in full for the Udora Subdivision, following the passing of the Assumption of the Subdivision Bylaw .

THAT Report FR-09/21 of Fire Chief Phil Alexander, as amended, be received for information; AND THAT Committee confirm the emergency repair; AND THAT Committee direct the Treasurer to fund this unbudgeted expenditure from any excess funds (if any) in the Fire Department budget first, then in the Township budget as a whole (if any) and any remainder to be funded through the Fire Capital Reserve; AND THAT Committee direct the Treasurer to provide an update on where the funds where be coming from.

THAT Report PWO 57/21 of Bill Rynard, Roads Operations Manager, be received for information; AND THAT Tender U21-29 for Tree Removal be awarded to Uxbridge Tree Service Inc. for a price of $10,283.00 H.S.T. incl.

THAT the Finance Committee approve the Accounts from August 5, 2021 to August 27, 2021.

THAT Report RC-32/21 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT a trail opening event in collaboration with the Greenbelt Foundation be held once the project is substantially complete.

THAT Report CL-27/21 of Josh Machesney, Deputy Clerk, be received for information; AND THAT Committee refer the investigation of an internal anti-idling policy to staff; AND THAT staff be directed to report back to Committee regarding the feasibility of implementing an internal anti-idling policy.

THAT correspondence from the Town of Ajax regarding a r equest for Bike Storage/Lockers at the Ajax GO Station be received for information; AND THAT a copy of same be

THAT correspondence from Rob Weir, York Durham Heritage Railway regarding a request for Road Closure of Railway Street for "Day out with Thomas" October 22-24 and October 31 and Wizards Fest, Nov 6-7, 2021 be received for information.

THAT Report PWO 55/21, as amended, of Ben Kester, Director of Public Works and Operations, be received for information.

THAT Report PWO 56/21, as amended, of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Committee provide interim approval to install fence on both sides of the bridge on the unopened road of Fowlers Road west of Regional Road 1 for a cost of $7,000 provided the Snow Mobile Club proceeds with maintenance of the bridge; AND THAT if the Snowmobile Club does not proceed with co-funding then the cost to remove the bridge be included in 2022 budget discussions.

THAT correspondence from the Region of Durham regarding Envision Durham - Growth Management Study - Release of Employment Strategy Technical Report (Report #2021-INFO-97) be received for information.

THAT correspondence item nos. 11.1.2 to 11.1.12 regarding Zoning By-law Amendment Application 2021-01 (ZBA 2021-01) - Evendale Developments be received for information; AND THAT a copy of same be

THAT correspondence from Cam Stewart regarding Zoning By-law Amendment Application 2021-07 (ZBA 2021-07) - Sunrock Group be received for information; AND THAT a copy of same be

THAT correspondence from Conrad Richter regarding 3469 York-Durham Line, OPA 65 - Grainboys Holdings Inc. be received for information; AND THAT a copy be forwarded to the Township's Planner and Applicant for consideration.

THAT correspondence from the Municipality of Chatham Kent regarding Renovictions be received for information.

THAT Report CAO-13/21 of Kristi Honey, CAO, be received for information; AND THAT thanks be given to Kristi Honey, CAO and staff for their work on the project.

THAT Report CL-28/21 of Debbie Leroux, Director of Legislative Services/Clerk, be received for information; AND THAT the 2022 Council and Committee meeting schedule be approved.

THAT Report FR-09/21, as amended, of Fire Chief Phil Alexander, be received for information; AND THAT Committee confirm the emergency repair; AND THAT Committee direct the Treasurer to fund this unbudgeted expenditure from any excess funds (if any) in the Fire Department budget first, then in the Township budget as a whole (if any) and any remainder to be funded through the Fire Capital Reserve; AND THAT Committee direct the Treasurer to provide an update on where the funds where be coming from.