Council Meeting

THAT the minutes of the regular meeting of Council of July 11, 2022 be approved.

THAT correspondence from the Region of Durham regarding the Notice of the Passing of a Regional Transit Development Charges By-law (By-law 39-2022) be received for information.

THAT correspondence from the City of Brantford regarding p otential threat to residential home ownership be received for information.

THAT correspondence from the Township of Mulmur regarding d eclaring a Climate Emergency be received for information.

THAT correspondence from the Town of South Bruce Peninsula regarding the Physician Shortages in Ontario be received for information.

THAT the Council of the Township of Uxbridge support the request from the Uxbridge & District Lions Club to host the 2022 Lions Annual Voluntary Road Toll on September 23, 2022 from 4:00 p.m. to 7:00 p.m. and September 24, 2022 from 9:00 a.m. to 5:00 p.m. with a rain date of September 30 and 31, 2022 at the Zehrs Plaza, Uxbridge; AND THAT the tolls be set up at the exits of the plaza only.

THAT the Council of the Township of Uxbridge support the request of Maggie and Drew Ferraro for a road closure of Concession 7 from Bell Street to Highway 21 and Brookdale Road from Concession 7 to Foxfire Estates for the Terry Fox Run on September 18, 2022.

THAT correspondence from Geoffrey Carpentier regarding Park and Trail Parking Permit be received for information; AND THAT a copy of same be

THAT Report PWO 44/22 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Quote 22-05 for Dumpster Pick-up for Municipal buildings be awarded to Miller Waste Systems for a price of $27,505.19.

THAT Report PWO-47/22 Ben Kester, Director of Public Works and Operations be received for information; AND THAT Council direct the Clerk’s Department prepare the necessary by-law.

THAT Report PWO-48/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Q22-04 be awarded to Norbrook Contracting for $77,686 (excluding H.S.T.).

THAT Report PWO-49/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT the Clerk’s Department prepare a new bylaw to incorporate the changes noted in Report PWO-49/22.

THAT the Council of the Township of Uxbridge support the request from the Farmers Market to use the Arena and a portion of the Arena Parking lot to host the Christmas Farmers Market for four weekends in November, 2022 from 10:00 a.m. to 3:00 p.m.; AND THAT the matter be

THAT Council of the Township of Uxbridge refer the request to advertise on both electronic sign boards at a reduced or no cost to staff for consideration.

THAT Report DS-39/22 of Elizabeth Howson, Macaulay Shiomi Howson be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 068/2021 subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; THAT the owner/applicant ensure that the resulting parcels satisfy all requirements of the Township of Uxbridge Zoning By-law 81-19, as amended, and that the applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning By-law 81-19, as amended; and; THAT development of both the severed and the retained lots be subject to site plan approval from the Township of Uxbridge in accordance with Section 41 of the Planning Act with architectural control, including approval by the Township of plans showing the locations of buildings and structures in relation to buildings on abutting lots and placement of driveways, as well as drawings including plan, elevation and cross-section views and a grading/drainage/stormwater management brief, including addressing servicing requirements. The intent is to ensure that the policies of Section 2.5.5.4.4., Cemetery Road Neighbourhood Policy Area and

THAT Council of the Township of Uxbridge refer the matter of fill being brought onto the property at 1389 Brock Road to the Fill Committee for a report.

THAT Report PWO-50/22 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Council award section A and B to Tri Son Contracting Inc. and section C and D to Forest Ridge Landscaping Inc.; AND THAT both contractors have provided the Township with acceptable snow removal service in the past.

THAT Report PR-09/22 from Amanda Ferraro, Director of Community Services and Courtney Clarke Parks and Trails Manager be received for information; AND THAT Council approve the awarding of this Project to Lattitude 67 Ltd. for the amount of $1,048,708.00 plus HST: AND THAT provisional item PART D – the new walkway from Joseph Street to the paved accessible pathway be added to this project for an additional cost of $74,960 plus HST, and be awarded to Lattitude 67 Ltd: AND THAT Council approve that this project will be funded by Federal grant of $747,750, Lions, Services clubs and donations of at least $123,000, $45,000 in Township reserves for this project, $190,000 in Development Charges and $194,250 from Parkland Funds.

THAT Report PR-10/22 from Amanda Ferraro, Director of Community Services be received for information; AND THAT Environmental Contracting Ontario Inc.be awarded Tender U22-26 at $97,908.05 plus HST. AND THAT the additional funding needed for this project be funded by savings in the Parks Capital budget.

THAT Report PR-13/22 from Amanda Ferraro, Director of Community Services be received for information; AND THAT Council approve the awarding of this Project to DJ McCrae Contractors for the amount of $111,700 (excluding HST): AND THAT Council approve that this project be funded by the 2022 property tax levy of $25,000 and the remainder of funding from savings in prior years of $115,000. AND THAT this report be forwarded to the Library Board.

THAT Report RC-12/22 by Amanda Ferraro, Director of Community Services be received for information; AND THAT staff be given permission to work with our insurance to get the upgraded work done on the Train Station windows. AND THAT the money for the extra work be funding by the Train Station Reserve.

THAT Report CAO-09/22 of Christina Curry, BIA Chair be received as information; AND THAT Council accept the BIA’s proposed plan for the Brock Street Parkette in principle and authorize the BIA to proceed with the restoration upon approval of the Fed Dev Tourism Relief Fund (TRF) program.

THAT Report DS-40/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A16/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The proposed accessory structure under the approval of Application A16/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A16/2022. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the accessory structure contemplated under Application A16/2022. The accessory structure shall not be used for human habitation, commercial or industrial uses.

THAT Report DS-41/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A18/2022 and A19/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The owners shall adhere to the conditions of the Development Agreement registered on title for 17 First Ave.

THAT Report DS-42/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A20/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The proposed accessory structure and front porch under the approval of Application A20/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A20/2022. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variances shall apply only to the accessory structure and front porch contemplated under Application A20/2022. The accessory structure shall not be used for human habitation, commercial or industrial uses.

THAT leave be granted to introduce By-law Nos. 2022-096 to 2022-102 and the same be read a first and second time.

THAT By-law Nos. 2022-096 to 2022-102 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT the Council of the Township of Uxbridge defer the approval of the Terms of Reference for the Museum Advisory Committee to the next regular meeting of Council of September 12, 2022 upon clarification of Council representatives being voting members.

THAT the Council of the Township of Uxbridge approve the accounts for June 15, 2022 to August 3, 2022.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 1:20 p.m. to discuss the following matters: A proposed or pending acquisition or disposition of land by the Municipality.

THAT Council rise from In-Camera at 1:56 p.m. with business to report.

THAT the Council of the Township of Uxbridge support recommendation in Report DS-43/22 of Kyle Rainbow, Director of Development Services.

THAT leave be granted to introduce By-law No. 2022-103 , being a by-law to confirm the proceedings of its regular meeting of Council of August 8, 2022 and the same be read a first and second time.

THAT By-law No. 2022-103 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

3 THAT the minutes of the regular meeting of Council of July 11, 2022 be approved.

Correspondence from the City of Brantford regarding seeking prosperity and partnership with Indigenous Nations and a timely Resolution of Haldimand Tract Land Dispute be received for information.

THAT Report PWO-49/22 of Ben Kester, Director of Public Works and Operations be received for information; 6 AND THAT the Clerk’s Department prepare a new bylaw to incorporate the changes noted in Report PWO-49/22.

12 THAT Report DS-42/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A20/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By- law, the following conditions should be established: 1. The proposed accessory structure and front porch under the approval of Application A20/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A20/2022. 3. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 4. The approval of the variances shall apply only to the accessory structure and front porch contemplated under Application A20/2022. 5. The accessory structure shall not be used for human habitation, commercial or industrial uses.