General Purpose and Administration Committee

THAT the General Purpose and Administration Committee waive the Rules of Procedure to allow Diane Reilly to continue to address Committee for an additional three (3) minutes.

THAT the General Purpose and Administration Committee refer the requests of the Uxbridge Farmers Market to be discussed at a meeting with Councillor Snooks, Public Works Staff, By-law Department Staff and Fire Department Staff and bring back a report addressing the asks of the Market.

THAT Committee refer to staff to investigate amending the Discharge of Firearms By-law and bring a report back on findings.

THAT Report PWO-04/19 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT the Public Works Committee reserve the $111,500 savings in 2020 and reserve $164,500 in 2021 from winter sand savings for Concession Rd. 6 from Davis Dr. to Sandford Rd., to be budgeted for and resurfaced in 2021, subject to budget approval.

THAT Report PWO-05/20 of Ben Kester, Director of Public Works and Operations, be received for information; THAT the security cameras for Goodwood Hall be supplied and installed by PSG for $2,699 plus H.S.T. and to be funded from the sale of Goodwood Lions Hall AND THAT the security cameras for Zephyr Hall be supplied and installed by PSG for $5,195.94 plus H.S.T. and to be funded from the sale of Siloam Hall.

THAT Report PWO-06/20 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Tender U20-03 for a single axle truck complete with snow plow be awarded to Lewis Motors for a price of $280,774.49 plus H.S.T.

THAT Report TR-04/20 of Tobi Lee, Deputy Treasurer, be received for information; AND THAT the Township of Uxbridge enter into the OECM Agreement with Corporate Express Canada Inc. (doing business as Staples Advantage Canada) in order to achieve greater cost savings on the purchase of office supplies; AND THAT at the end of the August 31, 2020, that the office supplies agreement be extended, if the agreement is beneficial to the Township; AND THAT the Township of Uxbridge enter into the OECM Agreement with Corporate Express Canada Inc. (doing business as Staples Advantage Canada) in order to achieve greater cost savings on the purchase of toner cartridges; AND THAT the Mayor and Director of Legislative Services/Clerk are authorized to sign agreements on behalf of the Township of Uxbridge.

THAT Report TR-05/20 of Donna Condon, Treasurer, be received for information; AND THAT it is recommended that Committee approve the March 2020 Sick/Medical Leave Policy, Part-time Personal Leave Policy, Family Leave Policy, Family Leave Policy and Family Caregiver Leave Policy as attached.

THAT Report TR-06/20 of Donna Condon, Treasurer, be received for information; AND THAT it is recommended that Committee approve the release of the $50,000 cash deposit held on this site, held by the Township on behalf of Evendale Development Ltd.

THAT Report TR-07/20 of Donna Condon, be received for information; AND THAT the Finance Committee direct Councillor Popp report back with a presentation detailing donations from 2019.

THAT Report TR-08/20 of Donna Condon, Treasurer be received for information; AND THAT the Finance Committee direct the Treasurer to apply the 2020 OCIF – Formula-based component funding of $405,588 to fund Conc 3 (Wagg Rd. to 0.8 km N.) in the amount of $200,000 and Concession 6 (South of Ball Rd. to Davis Dr.) in the amount of $205,588 and Asset Preservation Reserve funding of $4,412 (for an estimated project cost of $210,000).

THAT Report TR-09/20 of Donna Condon, Treasurer, be received for information; AND THAT the Finance Committee direct the Treasurer to fund the Brock St (lower level) project to replace and upgrade the street lighting from the Main Street Revitalization Initiatives grant.

THAT Report TR-10/20 of Donna Condon, Treasurer, be received for information.

THAT the Finance Committee approve the accounts for January 30, 2020 to February 25, 2020.

THAT correspondence from the County of Haliburton regarding tourism oriented destination signage fee increases, be received. AND THAT the item of correspondence be forwarded to the Tourism Committee and Central Counties to report back on findings of a more cost effective approach.

THAT correspondence from Bob Kirvan, Uxbridge-Scott Historical Society regarding a request to host the Durham Region Senior Summer Games horseshoe competition at the Uxbridge Historical Centre, be received; AND THAT the Tourism, Heritage and Community Programs Committee support the request to host the Durham Region Summer Games horseshoe competition at the Uxbridge Historical Centre on May 28, 2020; AND THAT the Tourism, Heritage and Community Programs direct a letter of thanks and certificate be sent to Bob Kirvan for all his hard work as a volunteer on numerous committees in Uxbridge.

THAT Report RC-04/20 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT the Tourism, Heritage and Community Programs Committee grant permission for Main Street from Reach / Mill Street to Elgin Park Drive be closed from 7:30 am – 1:00 pm on Saturday April 25 for Huck Finn Fishing Day; AND THAT Committee grant permission for the installation of temporary “No Fishing” signs surrounding Elgin Pond from April 21, 2020 at 9:00 a.m. to 10:00 a.m. on April 25, 2020 prior to the Huck Finn Fishing Derby; AND THAT the Township send a letter of permission to the Ministry of Natural Resources and Durham Regional Police to enforce the “No Trespassing Act” at Elgin Pond.

THAT correspondence from Jack Gibbons, Lake Simcoe Watch, regarding Cleaning Up Lake Simcoe: A Discussion Paper, be received.

THAT the Public Works and Active Transportation Committee support correspondence from Brenda Kwan, Region of Durham Public Health regarding Vector-Borne Disease Response Committee conduction of the West Nile Virus vector control activities and required authorization letter for larvicide application in the Township of Uxbridge.

THAT the Public Works and Active Transportation Committee direct Parks Department staff to inquire with the Region of Durham for possible treatment options available for areas such as Herrema Fields and Ash Street Pond.

THAT Report PWO 04/20 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT the Public Works and Active Transportation Committee direct that the cost of the new sidewalk be

THAT Report PWO 08/20 of Ben Kester, Director of Public Works and Operations, as amended, be received for information; AND THAT the Public Works and Active Transportation Committee approve that Donland Lane be closed for approximately 3 months starting March 16, 2020; AND THAT the Clerks Department provide 2 week’s public notice for the closure; AND THAT Durham Region Traffic Department be requested to investigate the present and future need for traffic lights or a pedestrian crossing at Brock St. E. and the future Herrema Blvd; AND THAT a meeting be arranged with Councillor Garrod, the Speed Traffic and Control Committee and the Active Transportation Committee to address post opening speed control measures that can be implemented on Herrema Boulvard.

THAT correspondence from the Township of Puslinch regarding AMO's position on legislatives changes in Bill 132 with respect to the Aggregate Resources Act and Safe Drinking Water Act, be received.

THAT correspondence from Anne Guiot, Skelton Brumwell and Associates Inc. regarding the site plan amendment application from Miller for Boyington Pit #3 at 4419 Concession Rd. 7, be received; AND THAT the item of correspondence be forwarded to the Miller Paving Limited File SPD 2019-04.

THAT correspondence from Chris and Lisa Osinga regarding concerns about the site plan application by Miller for Boyington Pit #3 at 4419 Concession 7, be received; AND THAT the item of correspondence be forwarded to the Miller Paving Limited File SPD 2019-04.

THAT correspondence from Frank Pasztor regarding concerns about the application for Zoning By-law Amendment ZBA 2019-12 for Grainboys Holdings Inc. for 3469 Concession 1, be received; AND THAT a copy of same be

THAT correspondence from Frank and William Pearce regarding concerns about the application for Zoning By-law Amendment ZBA 2019-12 by Grainboys Holding Inc. for 3469 Concession Road 1, be received; AND THAT a copy of same be

THAT the Planning Committee receive item of correspondence from Steve Clark, Minister of Municipal Affairs and Housing in regards to the Provincial Policy Statement, 2020; AND THAT a copy of same be

THAT Report DS-07/20 of Brian Pigozzo, Chief Building Official, be received for information.

THAT Report DS-08/20 of Brian Pigozzo, Chief Building Official, be received for information;

THAT the Planning Committee direct staff to provide details to Skelton Brumwell and Associates Inc. that states for the record the Township has not formally agreed to accept the Site Plan Amendment.

THAT correspondence from Robert Kyle, Region of Durham Public Health, regarding notice of required action for control of West Nile Virus development and implementation of Durham Region West Nile Virus Response Plan, be received; AND THAT the Administration, Emergency Services and Economic Development Committee support the Region of Durham’s request to apply larvicide in the Township of Uxbridge on municipal property, private property and property under jurisdiction of other government authorities in order to ensure that the permit requirements of the MOECP are met and that the Region’s larviciding program can take place as scheduled.

THAT correspondence from the Township of Puslinch regarding support for Ministers for allow for electronic delegation, be received.

THAT correspondence from Mitch Morawetz, Durham Region Federation of Agriculture, regarding Bill 156 - Security From Tresspass and Protecting Food Safety Act, be received.

THAT Report HS-01/20 of Carolyn Clementson, Health and Safety Coordinator, be received for information; AND THAT the Mayor and the CAO both sign the Corporate Health and Safety Policy Statement for the 2020 year.

THAT Report AC-01/20 of Kristina Bergeron, Manager of By-law Services, be received for information;

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 12:44 p.m. as the matters to be discussed concern items regarding

THAT the General Purpose and Administration Committee rise from In-camera at 12:46 p.m. with progress to report.

THAT Report CL-05/20 of Jennifer Beer, Administrative Assistant, Clerk's Department, be received for information; AND THAT Committee accept the resignation of Stephen Snodden and Elaine Leigh, effective March 2, 2020 from the Uxbridge Tourism Advisory Committee; AND THAT a 'Letter of Thanks' be sent to Stephen Snodden and Elaine Leigh.

THAT Report PWO-05/20 of Ben Kester, Director of Public Works and Operations, be received for information; THAT the security cameras for Goodwood Hall be supplied and installed by PSG for $2,699 plus H.S.T. and to be funded from the sale of the Goodwood Lions Hall; 7 AND THAT the security cameras for Zephyr Hall be supplied and installed by PSG for $5,195.94 plus H.S.T. and to be funded from the sale of Siloam Hall.

THAT Report TR-05/20 of Donna Condon, Treasurer, be received for information; 8 AND THAT it is recommended that Committee approve the March 2020 Sick/Medical Leave Policy, Part-time Personal Leave Policy, Family Leave Policy, Family Leave Policy and Family Caregiver Leave Policy.

THAT correspondence from the County of Haliburton regarding tourism oriented destination signage fee increases, be received. 10 AND THAT the item of correspondence be forwarded to the Tourism Committee and Central Counties to report back on findings of a more cost effective approach.

THAT the Public Works and Active Transportation Committee support the Region of Durham’s request to apply larvicide in the Township of Uxbridge on municipal property, private property and property under jurisdiction of other government authorities in order to ensure that the permit requirements of the MOECP are met and that the Region’s larviciding program can take place as scheduled.

AND THAT the Public Works and Active Transportation Committee direct Parks Department staff to inquire with the Region of Durham for possible treatment options available for areas such as Herrema Fields and Ash Street Pond.

THAT correspondence from Chris and Lisa Osinga regarding concerns about the site plan application by Miller for Boyington Pit #3 at 4419 Concession 7, be received; AND THAT the item of correspondence be forwarded to the Miller Paving Limited File SPD 2019-04; AND THAT a copy of same be

AND THAT the Planning Committee receive item of correspondence from Steve Clark, Minister of Municipal Affairs and Housing in regards to the Provincial Policy Statement, 2020; AND THAT a copy of same be

THAT the Planning Committee direct staff to provide details to the Ministry of Natural Resources and Forestry (MNRF) that states for the record the Township has not formally agreed to accept the Site Plan Amendment for the Miller Boyington Pit #3

THAT correspondence from Robert Kyle, Region of Durham Public Health, regarding notice of required action for control of West Nile Virus development and implementation of Durham Region West Nile Virus Response Plan, be received.

17 THAT correspondence from Mitch Morawetz, Durham Region Federation of Agriculture, regarding Bill 156 - Security From Tresspass and Protecting Food Safety Act, be received.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 12:44 p.m. as the matters to be discussed concern items regarding 13.1 Personal matters about an identifiable individual, including Municipal and Local Board employees

18 THAT the General Purpose and Administration Committee rise from In-camera at 12:46 p.m. with progress to report.