General Purpose and Administration Committee

THAT the General Purpose and Administration Committee make the 2020 Financial Audit Statement by Deloitte LLP open to the public.

THAT the General Purpose and Administration Committee bring Report TR-23/21 of Donna Condon, Treasurer forward for consideration.

THAT Report TR-23/21 of Donna Condon, Treasurer, be received for information; THAT the Committee approve the draft Consolidated Financial Statements for The Corporation of the Township of Uxbridge for the fiscal year ended December 31, 2020; AND THAT the Committee authorize Staff to make public the final audited Statements for the fiscal year ended December 31, 2020, upon receiving the final Consolidated Financial Statements.

THAT Report TR-24/21 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the 2020 Trust Fund financial statements.

THAT the General Purpose and Administration Committee refer the request of Natalie Di Michele, Dance Creations Inc. to rent the Band Shell in Elgin Park to host dance classes to staff to work with Ms. Di Michele on logistics; AND THAT staff be directed to work with any other groups that may come forward with similar requests.

THAT the General Purpose and Administration Committee approve the request of Dagmar Ski Resort for an extension to their Development Agreement; AND THAT such extension consist of Phase 1 and 2 being completed by December 31, 2022 and Phase 2 being completed by December 31, 2023.

THAT Report RC-19/21 of Carolyn Clementson, Aquatic Manager, be received for information; AND THAT it is recommended that the Uxpool Building Audit be awarded to Tacoma for $10,400 excluding HST; AND THAT if Core Sampling is required, that an additional $8,000 be made available from the Pool Capital Levy.

THAT Report PWO 38/21of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Tender U21-23 for Fire Extinguisher Inspections be awarded to Richardson Fire Systems for a price of $2,633.28 HST incl.

THAT Report RC-21/21 of Pat Neal, Museum Curator/Manager and Jessica Lanziner, Assistant Museum Curator/Manager, be received for information; AND THAT the Gazebo be moved to the ground’s rental option, rather than buildings; AND THAT the Museum Tour add-on be added to the rental options; AND THAT the Fee adjustments be approved.

THAT correspondence from Raquel Bruinsma regarding a r equest to host Wilderness Remote First Aid on some of the Town Trails in Uxbridge be received for information; AND THAT a copy of same be

THAT Report RC-20/21, as amended, of Carolyn Clementson, Aquatics Manager, be received for information; AND THAT Committee approve the opening of the pool to the public as soon as possible in August, 2021 or earlier, within the COVID-19 Re-Opening Framework unless the Province is not in Step 3; AND THAT training can occur during the week prior to reopening to the public to prepare for the transition to public programs. 8.3 UNFINISHED BUSINESS Public Comments: There was none. 8.4 OTHER BUSINESS Public Comments: There was none. The Parks, Facilities and Arena Committee adjourned at 11:51 a.m. 9. ENVIRONMENT AND SUSTAINABILITY COMMITTEE Public Comments: The Environment and Sustainability Committee convened at 11:51 a.m. Councillor Ruona assumed the Chair for this portion of the meeting. 9.1 CORRESPONDENCE Public Comments: There was none. 9.2 REPORTS TO COMMITTEE Public Comments: There were none. 9.3 UNFINISHED BUSINESS Public Comments: There was none. 9.4 OTHER BUSINESS Public Comments: There was none. The Environment and Sustainability Committee adjourned at 11:51 a.m. 10. PUBLIC WORKS AND ACTIVE TRANSPORTATION COMMITTEE Public Comments: The Public Works and Active Transportation Committee convened at [time]. Councillor Popp assumed the Chair for this portion of the meeting. 10.1 CORRESPONDENCE Public Comments: 10.2 REPORTS TO COMMITTEE Public Comments: 10.2.1 Report PWO-36/21 of Ben Kester, Director of Public Works and Operations Attachments | Public Comments 1. Dominion Stree

THAT Report PWO 39/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Committee approve the Active Transportation Plan; AND THAT the plan be forwarded to our planning consultant and engineering consultant for inclusion in the development application process; AND THAT the Clerks department prepare the necessary bylaw.

THAT correspondence item nos. 11.1.1 to 11.1.4 regarding Zoning By-law Amendment 2021-04 (ZBA 2021-04) - ECMI Properties (125 Villarboit) Inc. - 45-47 Anderson Boulevard be received for information; AND THAT a copy of same be forwarded to the Township Planner and Applicant for consideration.

THAT correspondence from Bill and Frank Pearce regarding Official Plan Amendment 65 (OPA 65) - Grainboys Holding Inc. be received for information; AND THAT a copy of same be forwarded to the Township Planner and Applicant for consideration.

THAT correspondence from Trisha Welch regarding a r equest to purchase property legally described as Part 6, Plan 40R-11442, Lot 33, Concession 7 be received for information; AND THAT a copy of same be

THAT correspondence from Barb Pratt, Lucy Maud Montgomery Society regarding a r equest to host the annual Gardens of Uxbridge Tour on July 10, 2021 at Elgin Park, Uxbridge be received for information; AND THAT a copy of same be

THAT correspondence from Frank Torres regarding i llegal signs in Uxbridge be received for information; AND THAT a copy of same be

THAT correspondence from David Richardson, Chair, Age Friendly Community Advisory Committee, regarding h elping seniors transition to in-person activities be received for information; AND THAT a copy of same be

THAT Report FR-03/21 of Fire Chief Phil Alexander, be received for information.

THAT Report FR-05/21 of Fire Chief Phil Alexander be received for information; AND THAT the Treasurer be directed to remit the approved amount ($50,000) to the Town of Georgina.

THAT Report FR-06/21 be received for information; AND THAT Committee authorize the Mayor and Clerk to sign the Amending Agreement to the Specialized Fire Rescue Agreement.

THAT Report CL-22/21 of Josh Machesney, Deputy Clerk be received for information; AND THAT Q21-04 for Real Estate Services to dispose of lands at 55 Young Street be awarded to Royal LePage Frank Real Estate; AND THAT Committee approve the listing price for the property of $499,000.

THAT Report GR-01/21 of Councillor Gary Ruona, Ward 2 Councillor be received for information.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 1:00 p.m. as the matters to be discussed concern items regarding; The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose A proposed or pending acquisition or disposition of land by the Municipality

THAT the General Purpose and Administration Committee rise from In Camera at 1:15 p.m. with business to report.

THAT the General Purpose and Administration Committee support the recommendation in 1a, 1b and 2 of the Confidential Report dated June 18, 2021 of Quinto Annibale, Loopstra Nixon LLP

THAT the General Purpose and Administration Committee make the 2020 Financial Audit Statement by Deloitte LLP available to the public.

THAT Report TR-23/21 of Donna Condon, Treasurer, be received for information; THAT the Committee approve the draft Consolidated Financial Statements for The Corporation of the Township of Uxbridge for the fiscal year ended December 31, 2020; 4 AND THAT the Committee authorize Staff to make public the final audited Statements for the fiscal year ended December 31, 2020, upon receiving the final Consolidated Financial Statements.

THAT Report RC-21/21 of Pat Neal, Museum Curator/Manager and Jessica Lanziner, Assistant Museum Curator/Manager, be received for information; AND THAT the Gazebo be moved to the ground’s rental option, rather than buildings; AND THAT the Museum Tour add-on be added to the rental options; 7 AND THAT the Fee adjustments be approved.

THAT Report RC-20/21, as amended, of Carolyn Clementson, Aquatics Manager, be received for information; AND THAT Committee approve the opening of the pool to the public as soon as possible in August, 2021 or earlier if possible, within the COVID-19 Re-Opening Framework unless the Province is not in Step 3; AND THAT training can occur during the week prior to reopening to the public to prepare for the transition to public programs.

THAT Report PWO 36/21 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT No Parking on Dominion Street from Main St. N. to First Ave is not recommended at this time.

14 THAT the General Purpose and Administration Committee rise from In Camera at 1:15 p.m. with business to report.