Council Meeting

THAT the minutes of the regular meeting of Council of November 22, 2021 be approved.

THAT correspondence from the Ministry of the Environment regarding an u pdate of Noise Prediction Methods Used for Assessing Road and Rail Traffic be received for information.

THAT correspondence from the Town of Penatanqusine regarding c oncerning rates of recidivism be received for information; AND THAT a copy of same be

THAT correspondence from Diane Craven regarding a r equest to purchase lands adjacent to their property at 13099 Regional Road 39 be received for information; AND THAT a copy of same be

THAT correspondence from Sandy Ewen regarding a r equest to add a history of past Councils since the formation of the Region of Durham on the Township's website be received for information; AND THAT a copy of same be

THAT the minutes from the regular meeting of the General Purpose and Administration Committee of December 6, 2021, be endorsed.

THAT Report TR-40/21, of Susan Straughan, Tax Collector, be received for information; THAT Council approve the report relating to applications under Sections 357 & 358 of the Municipal Act; AND THAT Council authorize the Tax Collector to adjust the tax accounts accordingly.

THAT Report PWO 62/21, Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Tender U21-32 for Music Hall Front Façade Upgrades Part 1 be awarded to Heritage Restoration for a price of $65,000 excluding HST and to be funded from $60,000 from the capital budget, $8,000 proposed in the 2022 reserve fund and the remainder to be funded by continued contributions of $8,000 to the reserve fund; AND THAT Part 2 to be discussed in a future report in 2022.

THAT Report RC-40/21, as amended, of Carolyn Clementson, Aquatic Manager, be received for information; AND THAT Council approve Staff’s recommendations for the Uxpool, based on the 2021 Uxpool Condition Audit as follows; (a) That Township Staff continue to seek opportunities for grants and sponsorships to build a new pool that meets the current and future needs of the Township and is fully accessible. (b) That Township Staff complete the “areas requiring immediate remedial action” with a cost estimate of $19K to $31K and the “areas requiring short-term remedial action” (next 12 months) with a cost estimate of $111K to $178K during 2022. (c) That the expenditures incurred in (b) above be funded in 2022 through any savings in the 2022 operating budget first and any unfunded expenditures be funded through the New Pool Levy reserve. (d) That the Township continue to budget $28,000 for operational levy and capital levy of $100,000 in 2023 and future years which would act as funding for the new or existing pool, until such time as it is no longer warranted. (e) That in the event that funding for a new pool is not confirmed in 2023, that the Township complete the “areas requiring medium-term remedial action (within 24 months)” with a cost estimate of $58K to $86K in 2023 and these expenditures be funding through the New Pool Levy reserve (f) That the Township continue with annual roof inspections and complete annual roof repairs and maintenance.. At the time that the roof needs to b

THAT Report DS-61/21 of Emilia Gruyters, Planning Technician be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A32/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The owner/applicant shall obtain a building permit within one (1) year of the final date of appeal of Application A32/2021. The owner/applicant shall obtain approval from the Region of Durham Health Department. The owner/applicant shall enter into an amending site plan agreement with the Township of Uxbridge.

THAT Report CL-36/21 of Josh Machesney, Deputy Clerk regarding the Proposed Election Sign By-law be

THAT leave be granted to introduce By-law Nos. 2021-139 to 2021-149 and the same be read a first and second time.

THAT By-law Nos. 2021-139 to 2021-149 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 12:35 p.m. to discuss the following matters: Labour Relations or Employee Negotiations Personal matters about an employee or identifiable individual, including Municipality and Local Board employees

THAT Council rise from In-camera at 12:55 p.m. with business to report.

THAT Report CL-35/21 of Laura Rupprecht, Clerk’s Assistant, be received for information; AND THAT Ken May be appointed to the Heritage Uxbridge Committee for the remainder of the 2018-2022 Term of Council.

THAT leave be granted to introduce By-law No. 2021-150, being a by-law to confirm the proceedings of its regular meeting of Council of December 13, 2021 and the same be read a first and second time.

THAT By-law No. 2021-150 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT correspondence from the Ministry of the Environment regarding an update of Noise Prediction Methods Used for Assessing Road and Rail Traffic be received for information. 4

Correspondence from the Toronto and Region Conservation Authority regarding their 2022 - 2023 Meeting Schedule be received for information.

8 THAT Report DS-61/21 of Emilia Gruyters, Planning Technician be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A32/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By- law, the following conditions should be established:  The owner/applicant shall obtain a building permit within one (1) year of the final date of appeal of Application A32/2021.  The owner/applicant shall obtain approval from the Region of Durham Health Department.  The owner/applicant shall enter into an amending site plan agreement with the Township of Uxbridge.

11 THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 12:35 p.m. to discuss the following matters: Labour Relations or Employee Negotiations Personal matters about an employee or identifiable individual, including Municipality and Local Board employees

12 THAT By-law No. 2021-150 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.