General Purpose and Administration Committee

THAT the General Purpose and Administration Committee refer request of Diana Lopez Soto for a Live Aerial Installation Performance at Elgin Park during the Uxbridge Studio Tour to staff to come back with a recommendation; AND THAT the request also be

THAT correspondence from the Town of Perth regarding Provincial Hospital Funding of Major Capital Equipment be received for information.

THAT Report RC-14/21, as amended, of Amanda Ferraro, Director of Community Services, be received for information; AND THAT the remaining $85,000 be funded by Township reserve funds; AND THAT staff be directed to find an appropriate area from which to repay that reserve before the 2022 Budget. AND THAT the Project be Tendered out in accordance with the Township’s Procurement Policies and Procedures Bylaw and be brought back to Committee for final approval as required. AND THAT Public Works, Parks and the Council Representative from Active Transportation discuss long term winter maintenance of the area.

THAT Report PWO 23/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Tender U21-15 for Catch Basin Cleaning be awarded to P.A. Catch Basin Cleaning Services for $26,346.91 including H.S.T.

THAT Report TR-11/21 of Donna Condon, Treasurer, be received for information; AND THAT should Committee agree to a reduction of the Lion’s CGL insurance from $5 million to $2 million for the term of the agreement, but require that the Lions temporary increase their CGL insurance coverage to $5 million when events take place on Township property and if the Lions proceed with this change, that: the Clerk be directed to amend the Agreement with the Lions for Art in the Park and all other Lions events on Township property to reflect this change; and that Staff ensure that the Lions provide the Township with a certificate of insurance showing the $5 million CGL insurance coverage with the Township added as additional insured prior to each event taking place.

THAT Report TR-14/21, as amended, of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the Township participating in this EV charging program through a joint application with the Region of Durham in applying for 2 Level 3 Fast Charging Stations (output 20kW to 49kW) under the Zero Emissions Vehicle Infrastructure Program (ZEVIP ); AND THAT Committee decide and provide Staff with their selection of two sites where the EV charging stations would be located; AND THAT Committee approve (dependent on our application being successful) the funding of this project $30,000 from the ZEVIP funds and up to $70,000 through external sources and Township reserves to be decided at a later date; AND THAT should the Township be successful with this application, that Staff bring forward a report at a future time, for Committee to approve, that would recommend the operating options and standards to be implement as well as other operating decisions ( ie amount to charge and on what basis etc.) for EV charging stations in the Township.

THAT the Finance Committee direct that proposed locations for Electric Vehicle Charging Stations be Centennial Park and Town Hall.

THAT correspondence from Drs. Asli Gocer and Lloyd Gerson regarding c oncerns regarding the removal of trees in Uxbridge be received for information.

THAT Report DS-31/21 of Elizabeth Howson, Macaulay Shiomi Howson be

THAT the Planning Committee lift Report DS-31/21 of Elizabeth Howson, Macaulay, Shiomi, Howson from the table at 1:27 p.m.

THAT Report DS-31/21 of Liz Howson, Macaulay Shiomi Howson be received for information; AND THAT the Planning Committee recommend to the Region of Durham Land Division Committee deferral of consideration of Application LD 068/2021 until additional information is submitted to the Township with respect to the proposed development of the severed lot and how the proposed development will address the criteria in the Township’s Official Plan in particular with respect a more detailed evaluation of the number and existing condition of significant trees and impacts of the proposed development on the trees on the existing and severed lots by an arborist or other expert, and until the completion of a Neighbourhood Study of Cemetery Road which is to be undertaken by the Township which will address the implications of infill development on the neighbourhood.

THAT Report DS-27/21 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A15/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT Should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the addition under the approval of Application A15/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A15/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the addition contemplated under Application A15/2021. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant. That nearby trees and root systems closest to Avonlea Road be protected.

THAT Report DS-28/21 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A16/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT Should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the addition under the approval of Application A16/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A16/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the addition contemplated under Application A16/2021. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT Report DS-29/21 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A17/2021 and A18/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT Should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: In the event that the other conditions of approval of the related consent application (LD 076/2020 & 077/2020) are not satisfied, the decision of the Committee of Adjustment for these applications shall be deemed null and void.

THAT Report DS-30/21 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A19/2021 they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the garage under the approval of Application A19/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A19/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the garage contemplated under Application A19/2021. The structure shall not be used for industrial, commercial, or human habitation. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant. That trees and their root systems on the west and south side of the property remain protected.

THAT Report RC-15/21 of Hunter Jarvis, Acting Recreation Manager, be received for information; AND THAT the Tourism Heritage and Community Programs Committee permit the Canada Day Advisory Committee to retain any unused funds post July 1 st , 2021, to allow for the potential to partner with an upcoming community event or a future 2021 holiday celebration. AND THAT a follow up report will come back to Council to recommend an upcoming community event for a future 2021 holiday celebration.

THAT correspondence from Diana Lopez Soto regarding a r equest to place a temporary art installation and performance at Elgin Park for the Uxbridge Studio Tour be received for information. - refer to staff

THAT correspondence from Josh de heus regarding c oncerns regarding truck traffic on Concession 4, Sandford be received for information; AND THAT a copy of same be

THAT correspondence from Joe Pail regarding concerns regarding the condition of Maple Street be received for information; AND THAT staff refer the repair of Maple Street to the 2022 Budget for consideration.

THAT correspondence from the Ministry for Seniors and Accessibility regarding 2021 Senior of the Year Award be received for information; AND THAT Staff be directed to advertise for nominations for the Senior of the Year Award in the Township page and Website.

THAT correspondence from the Municipality of Clarington regarding Symbols of Hate - Anti-Racism and Symbols of Hate be received for information; AND THAT a copy of same be forwarded to staff and the Equality, Diversity and Inclusion Committee for consideration.

THAT correspondence from Kate Devine, Books Go Round regarding an i ntroduction to Books Go Round a Community Connection be received for information; AND THAT a copy of same be forwarded to staff for consideration.

THAT correspondence from KLM Planning regarding a r equest for street name - Mosaik (Uxbridge) Inc. - 62 Mill Street be received for information; AND THAT the names Lois Torrance and Betty Dalrymple be forwarded to the Region of Durham for approval.

THAT Report CL-18/21 from Debbie Leroux, Director or Legislative Services, be received for information; AND THAT the 2021 Meeting Schedule for Council and General Purpose and Administration Committee be amended to reflect all meetings commencing at 10:00 am for the remainder of the 2021 unless an evening meeting is otherwise required; AND THAT the meeting format remain virtual until the end of 2021 or until Council/Committee wish to re-evaluate same; AND THAT the Council/General Purpose and Administration Committee meeting schedule be amended to reflect the changes and be recirculated to Councillors and staff.

THAT Report THAT Report BL-02/21 from Kristina Bergeron, Manager of By-law Services, Debbie Leroux, Director of Legislative Services/Clerk and Kristi Honey, CAO, be received for information; THAT Committee approve in principle the concept of on-line permit parking for the FOU and surrounding streets in particular Colby Road and Ball Road; AND THAT Committee approve the use of the 4Pay platform for permit parking at the FOU, and a By-law be brought forward for Council’s consideration to enter into an agreement with 4Pay as per the terms outlined in this report; AND THAT the proposed parking concept include free permit parking for all Uxbridge residents; AND THAT Committee direct staff to initiate the process of a public information session for those residents affected by the proposed no parking/permit parking areas in the immediate/affected vicinity of the FOU; AND THAT a public communications strategy be developed that will ensure the public, both Uxbridge residents and non-residents are informed on the process of obtaining a permit for the FOU and surrounding area. AND THAT Staff undertake the development of an amending by-law to incorporate the no parking/permit parking strategy into the Township’s Traffic Control By-law as soon as possible; AND THAT an amending Fees By-law be brought forward for Council’s consideration that will implement the new permit parking fees of $10.00/hr for the trial period of 6 months; AND THAT staff monitor the surrounding streets outside of the

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:35 p.m. as the matters to be discussed concern items regarding; Personal matters about an identifiable individual, including Municipal and Local Board employees; A proposed or pending acquisition or disposition of land by the Municipality; Litigation or potential litigation, including matters before administrative tribunals affecting the municipality.

THAT Report RC-16/21 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT Committee approve the reorganization of staff within the Arena, Parks and Trails and the new positions of Parks and Trails Manager and Arena and Recreation Manager.

THAT Report RC-15/21 of Hunter Jarvis, Acting Recreation Manager, be received for information; 11 AND THAT the Tourism Heritage and Community Programs Committee permit the Canada Day Advisory Committee to retain any unused funds post July 1st, 2021, to allow for the potential to partner with an upcoming community event or a future 2021 holiday celebration. AND THAT a follow up report will come back to Council to recommend an upcoming community event for a future 2021 holiday celebration.

THAT correspondence from Diana Lopez Soto regarding a request to place a temporary art installation and performance at Elgin Park for the Uxbridge Studio Tour be received for information.

THAT correspondence from the Municipality of Clarington regarding Symbols of Hate - Anti-Racism and Symbols of Hate be received for information; AND THAT a copy of same be forwarded to staff and the Equality, Diversity and Inclusion Working Group for consideration.

THAT Report THAT Report BL-02/21 from Kristina Bergeron, Manager of By-law Services, Debbie Leroux, Director of Legislative Services/Clerk and Kristi Honey, CAO, be received for information; 15 THAT Committee approve in principle the concept of on-line permit parking for the FOU and surrounding streets in particular Colby Road and Ball Road; AND THAT Committee approve the use of the 4Pay platform for permit parking at the FOU, and a By-law be brought forward for Council’s consideration to enter into an agreement with 4Pay as per the terms outlined in this report; AND THAT the proposed parking concept include free permit parking for all Uxbridge residents; AND THAT Committee direct staff to initiate the process of a public information session for those residents affected by the proposed no parking/permit parking areas in the immediate/affected vicinity of the FOU; AND THAT a public communications strategy be developed that will ensure the public, both Uxbridge residents and non- residents are informed on the process of obtaining a permit for the FOU and surrounding area. AND THAT Staff undertake the development of an amending by-law to incorporate the no parking/permit parking strategy into the Township’s Traffic Control By-law as soon as possible; AND THAT an amending Fees By-law be brought forward for Council’s consideration that will implement the new permit parking fees of $10.00/hr for the trial period of 6 months; AND THAT staff monitor the surrounding streets outside of

THAT the Planning Committee lift Report DS-31/21 of Elizabeth Howson, Macaulay, Shiomi, Howson from the table.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:25 p.m. as the matters to be discussed concern items regarding; Personal matters about an identifiable individual, including Municipal and Local Board employees; A proposed or pending acquisition or disposition of land by the Municipality; Litigation or potential litigation, including matters before administrative tribunals affecting the municipality.

The General Purpose and Administration Committee rise from In-camera at 3:30 p.m. with business to report.