Council Meeting

THAT Council direct staff to work with the residents of the un-assumed portion of Wees Road to assist in obtaining records of road work performed on Wees Road; AND THAT Mayor Barton and Councillor Popp be directed to meet with the residents of the un-assumed portion of Wees Road to discuss their concerns.

THAT the Council of the Township of Uxbridge direct staff to report back regarding the possibility of erecting a small local playground in the Campbell Drive/Cemetery Road community, including passive and traditional playground options.

THAT Report DS-21-21 of Elizabeth Howson, Macaulay Shiomi Howson be received for information.

THAT Report DS-45/22, as amended, of Elizabeth Howson, Macaulay Shiomi Howson regarding Ferrante and Associates Investments Inc. be received for information; AND THAT Council approve the Zoning By-law Amendment Application by Ferrante and Associates Investments Inc.–Zoning By-law Amendment application - 8999 Concession 5, Part of Lot 5, Concession 5, Plan 40R-3883, Parts 1 & 2, Township of Uxbridge; AND THAT Council direct that the implementing Zoning By-law Amendment be brought forward to Council for adoption; AND THAT concerns from residents and Council be added into the Site Plan Development Agreement.

THAT Report DS 44/22 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Oland Holdings (Uxbridge) Inc., be received for information; AND THAT Council approve the Zoning By-law Amendment Application by Oland Holdings (Uxbridge) Inc., 102 Prouse Road, Part Lots 16 & 17, Concession 1, Township of Uxbridge; AND THAT Council adopt the implementing Zoning By-law subject to the approval of the Regional Official Plan Amendment; AND THAT Council direct that the Regional Municipality of Durham be advised, prior to the meeting of Regional Council on September 28, 2022, that the Township of Uxbridge is in support of the proposal by Oland Holdings (Uxbridge) Inc., for a soil remediation and processing use on the lands described as 102 Prouse Road, Part Lots 16 & 17, Concession 1, Township of Uxbridge.

THAT Report DS 46/22 of Elizabeth Howson, Macaulay Shiomi Howson regarding the Downtown Uxbridge Community Improvement Plan Review and Update – Addendum Report be received for information; AND THAT Council adopt Amendment No. 1 to the Downtown Community Improvement Plan.

THAT Report DS-51/22 be received for information; AND that the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 105/2022 subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application, THAT the final approval of LD 105/2022 shall be conditional on the approval of, and satisfaction of any and all conditions related to, a minor variance for 155 Brookdale Road, That the severed land be deeded in the same name as the adjacent property that it is to be added to. Proof must be submitted to the Secretary Treasurer that title will be identical, together with proof that any existing mortgage encumbrancing the resultant lot shall include the legal description of the severed land, and, That the owner/applicant ensure that the affected parcels satisfy any applicable requirements of the Township of Uxbridge Zoning Bylaw 81-19, as amended, and that the owner/applicant shall provide the Township with written confirmation signed by an O.L.S. that the lots conform with the Township of Uxbridge Zoning Bylaw 81-19, as amended.,

THAT Report DS-55/22, as amended, of Kyle Rainbow, Director of Development Services, be received for information; AND THAT Council direct staff to investigate whether additional tree protections within the Township are appropriate and desirable, what level of protection should be provided, whether a phased approach is appropriate, the process for permits to injure or remove protected trees, compensation levels, etc.; AND THAT Council direct staff to investigate the feasibility of adding permit applications for the injury or removal of protected trees to our existing e-permitting and approvals software; AND THAT Council direct staff to issue an RFP to determine the cost and feasibility to engage third-party reviewers for the review and approval of such permit applications; AND THAT Council direct that once a proposed policy framework is sufficiently developed it be circulated for public and stakeholder agency review; AND THAT Council direct that based on the outcome of the above, Staff produce a recommendation, and if appropriate, a draft tree protection bylaw for Council’s consideration; AND THAT Council direct staff to move applications through site plan approval to review tree removals and preservation plans until a by-law can be brought forward for Council's consideration.

THAT Report DS 47/22 of Kyle Rainblow, Director of Development Services be received for information; AND THAT Council approve the Zoning By-law Amendment Application for ZBA 2022-03, Second Dwelling Unit in Accessory Building, 7445 O'Neil Road, Pt Lt 34, Conc 7, Plummer.

THAT Report DS-48/22 of Kyle Rainbow, Director of Development Services be received for information; AND THAT Council approve the Zoning By-law Amendment Application for ZBA 2022-04, Second Dwelling Unit in Accessory Building, 7649 Concession Road 4, Pt Lt 35, Conc 4, Taylor & James.

THAT Report DS-49/22 of Kyle Rainbow, Director of Development Services, be received for information; AND that the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee that the Township has no objection to the approval of Application LD 0080/2019 and LD 0095/2022 subject to the following conditions: THAT the owner/applicant satisfy the Township of Uxbridge financially and/or otherwise, including, but not limited to, any costs incurred by the Township during the review and approval of this consent application; THAT the final approval of LD 0080/2019 shall be conditional on the final approval of LD 00952022, and visa versa, such that in the event either application is not approved by the Region of Durham Land Division Committee or such approval lapses or is

THAT Report DS-50/22 of Kyle Rainbow, Director of Development Services, be received for information; AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee deferral of consideration of Application LD 096/2022 until additional information is submitted to the Township with respect to the proposed development of the severed lot and how the proposed development will address the criteria in the Township’s Official Plan.

THAT the minutes of the regular meeting of Council of August 8, 2022 be approved.

THAT the minutes of the Special Meeting of Council of August 22, 2022 be approved.

THAT correspondence from the Region of Durham regarding Toronto Global Update and Membership Renewal Decision be received for information.

THAT the Council of the Township of Uxbridge support the request of NE Way Home Productions for an exemption to the noise by-law during filming in Uxbridge from September 14 to 17, 2022; AND THAT Council direct that a notice advising of the event be placed on the Township's social media.

THAT correspondence from David Sud, 711371 Ontario Ltd. regarding a r equest for Part Lot Control By-law Exemption, 216 and 226 Brock Street East, Uxbridge be received for information.

THAT the Council of the Township of Uxbridge support, in principle, the request from Jan Wilson, Optimist Club of Uxbridge to host the 2022 Fantasy of Lights in Elgin Park including access of the Water Street exit; AND THAT staff be directed to work with event organizers regarding logistics and development in the area.

THAT correspondence item nos 8.6 to 8.20 regarding a p assive park on Campbell Drive be received for information; AND THAT a copy of same be

THAT the minutes from the Public Planning Committee meeting of August 8, 2022 - Community Improvement Plan Amendment No. 1 be endorsed.

THAT the minutes of the Public Planning Committee meeting of August 8, 2022 - SPD 2014-01 and ZBA 2014-02 (Mosaik) be endorsed.

WHEREAS the Mayor and Members of Uxbridge Council are deeply saddened at the death of Queen Elizabeth the II on September 8, 2002; AND WHEREAS Queen Elizabeth II served as the longest-serving monarch, the Queen’s dedication to and hard work on behalf of the people of the Commonwealth are unparalleled; AND WHEREAS the Queen is known for her steadfast commitment to duty and her people; AND WHEREAS her work and support during some of the most difficult times in the last 70 years including the Second World War, are renown; AND WHEREAS the Queen is the head of the Commonwealth, which consists of 54 nations; AND WHEREAS people around the world are mourning their matriarch with the Royal Family in particular her four children, eight grandchildren, and 8 grandchildren and 12 great-grandchildren; AND WHEREAS Queen Elizabeth II is known as the most widely travelled monarch in the Commonwealth, visiting Canada during 22 official visits and Toronto seven times; NOW THEREFORE BE IT RESOLVED that the Municipal Clerk, on behalf of the Township of Uxbridge and the entire Council, be asked to convey an official letter of condolences to the Royal Family, Britain, and the Commonwealth for our collective loss of the Queen by way of the Governor General of Canada.

THAT Report AC-02/22 of Kristina Bergeron, Manager of By-law Services and Jessica Pett, Acting Animal Shelter Supervisor be received for information.

THAT Report BL-05/22 of Kristina Bergeron, Manager of By-law Services and Debbie Leroux, Director of Legislative Services be received for information.

THAT Report PWO-51/22 of Lukas Gillham, Operations and Capital Manager, Public Works and Operations for information; AND THAT the Clerks Department prepare the necessary bylaw to implement these changes.

THAT Report PWO-52/22 be

THAT Report PWO-53/22 of Ben Kester, Director of Public Works & Operations, be received for information; AND THAT Council award Tender U22-30, Winter Sand to Dufferin Aggregates, division of CRH Canada.

THAT Report PW-54/22 from Lukas Gillham, Operations and Capital Projects Manager, be received for information; AND THAT Tender U22-31 be awarded to Roadmaster Road Construction for $45,874.61 incl. H.S.T.

THAT Report PWO-55/22 of Ben Kester, Director of Public Works & Operations, be received for information; AND THAT Tender U22-29 be awarded to Semple Gooder Roofing Corporation for a stipulated price of $292,789.78, including H.S.T. AND THAT the quote of $4,260 plus H.S.T. from TSS Building Science be approved for contract administration.

THAT Report RC-14/22 of Hunter Gardner, Arena and Recreation Manager, be received for information; AND THAT Council agrees to allow the Pro Shop to be operated internally by Arena Staff on a trial basis from October to December 2023, with future considerations being budgeted for and reported on; AND THAT staff be directed to account for the revenue and costs of the trial separately.

THAT Report RC-15/22, as amended, of Amanda Ferraro, Director of Community Services be received for information; AND THAT staff continue to work with the friends of the foster to encourage them to look at more structural and safety issues opposed to cosmetic.

THAT Report DS-28/22, as amended, of Michael Klose, Chief Building Official be received for information; AND THAT a copy of same be

THAT Report TR-25/22, as amended, of Tobi Lee, Deputy Treasurer regarding OMERS Membership for Non-Full-Time Employees be received for information; AND THAT a copy of same be

THAT Report TR-26/22 of Susan Straughan, Tax Collector, be received for information; AND THAT Council approve this report relating to applications under Sections 357 and 358 of the Municipal Act; AND THAT Council authorize the Tax Collector to adjust the tax accounts accordingly.

THAT Report TR-27/22, as amended, of Donna Condon, Treasurer, be received for information; AND THAT the ‘2023/2024 – Proposed Budget Timetable – Council’ be brought back to Council at the first meeting of the incoming Council for final approval; AND THAT the Downtown Revitalization Committee be part of the 2023/2024 Budget discussions.

THAT Report TR-28/22 of Donna Condon, Treasurer, be received for information; AND THAT Council approve the reduction of the letter of credit by $322,917 , leaving a retained balance of $916,234 .

THAT Report TR-30/22 of Donna Condon, Treasurer, be received for information; AND THAT Committee approve the release of the cash security of $50,000, leaving a retained balance of nil.

THAT Report TR-29/22 of Donna Condon, Treasurer, be received for information; AND THAT Council approve the reduction of the letter of credit by $111,020 , leaving a retained balance of $314,593 .

THAT Report TR-32/22 of Donna Condon, Treasurer, be received for information; AND THAT the firm of Deloitte be reappointed as the Municipal auditors for the fiscal years 2 022 through to 202 6; AND THAT the necessary bylaw be enacted to reappoint Deloitte as the Township’s Auditors.

THAT Report CL-20/22 from Debbie Leroux, Director of Legislative Services/Clerk/Deputy CAO, be received for information; AND THAT Council approve the proposed upgrade to the Township’s Document Management System (Laserfiche) to the cloud in the amount of $25,215.00. AND THAT the subscription costs of $17,003.00 for year one and $21,108.00 for year two be approved; AND THAT the cost for the upgrade be covered through the Municipal Modernizations Funds.

THAT Report CAO-10/22 of Judy Risebrough, UDRP Project Manager, be received for information; AND THAT the $21,522.44 which remains available from the original allocation for the Downtown Revitalization Project be realigned in a manner that would allow them to be used for Downtown Revitalization initiatives prior to any draws from the Downtown Revitalization Reserve in 2022.

THAT Report PWO-56/22 from Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Council agree to increase the facility fee $2.00 per rental to cover this administration fee.

THAT Report CL-12/22 of Debbie Leroux, Director of Legislative Services/Clerk/Deputy CAO, be received for information; AND THAT Council provide direction on the proposed Delegated Authority business items or the option to continue to meet at the call of Chair.

THAT leave be granted to introduce By-law Nos. 2022-105 to 2022-116 and the same be read a first and second time.

THAT By-law Nos. 2022-105 to 2022-116 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT the Council of the Township of Uxbridge approve the Terms of Reference for the Museum Advisory Committee.

THAT the Application for Permit to Take Water of 5017679 Ontario Inc., 722 Chalk Lake Road, Claremont, Ontario be received for information.

THAT the Council of the Township of Uxbridge approve the accounts for August 4, 2022 to September 7, 2022.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 1:08 p.m. to discuss the following matters:

THAT the Council of the Township of Uxbridge rise from in-camera at 1:31 p.m.

THAT Report CL-22/22 of Laura Rupprecht, Clerk's Assistant be received for information; AND THAT Council appoint Kirk O'Brien to the Uxbridge Santa Claus Parade Committee; AND THAT Council receive Stuart Mulcahy's resignation from the Business Improvement Area Board of Membership (BIA); AND THAT a letter of 'thanks' be sent to Stuart Mulcahy for his participation on the Business Improvement Area Board of Membership (BIA);

THAT leave be granted to introduce By-law No. 2022-117 , being a by-law to confirm the proceedings of its special meeting of Council of September 12, 2022 and the same be read a first and second time.

THAT By-law No. 2022-117 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT Report DS-21-21 of Elizabeth Howson, Macaulay Shiomi Howson be lifted from the table.

THAT Report DS-45/22, as amended, of Elizabeth Howson, Macaulay Shiomi Howson regarding Ferrante and Associates Investments Inc. be received for information; 6 AND THAT Council approve the Zoning By-law Amendment Application by Ferrante and Associates Investments Inc.–Zoning By- law Amendment application - 8999 Concession 5, Part of Lot 5, Concession 5, Plan 40R-3883, Parts 1 & 2, Township of Uxbridge; AND THAT Council direct that the implementing Zoning By-law Amendment be brought forward to Council for adoption; AND THAT concerns from residents and Council be added into the Site Plan Development Agreement.

THAT Report DS-50/22 of Kyle Rainbow, Director of Development Services, be received for information; 10 AND THAT the Council of the Township of Uxbridge recommend to the Region of Durham Land Division Committee deferral of consideration of Application LD 096/2022 until additional information is submitted to the Township with respect to the proposed development of the severed lot and how the proposed development will address the criteria in the Township’s Official Plan.

THAT the Council of the Township of Uxbridge support the request of NE Way Home Productions for an exemption to the noise by-law during filming in Uxbridge from September 14 to 17, 2022; AND THAT Council direct that a notice advising of the event be placed on the Township's social media. 11

13 THAT the minutes of the Public Planning Committee meeting of August 8, 2022 - SPD 2014-01 and ZBA 2014-02 (Mosaik) be endorsed.

16 THAT Report RC-15/22, as amended, of Amanda Ferraro, Director of Community Services be received for information; AND THAT staff continue to work with the friends of the foster to encourage them to look at more structural and safety issues opposed to cosmetic.

THAT Report TR-29/22 of Donna Condon, Treasurer, be received for information; 18 AND THAT Council approve the reduction of the letter of credit by $111,020, leaving a retained balance of $314,593.

THAT Report CAO-10/22 of Judy Risebrough, UDRP Project Manager, be received for information; 19 AND THAT the $21,522.44 which remains available from the original allocation for the Downtown Revitalization Project be realigned in a manner that would allow them to be used for Downtown Revitalization initiatives prior to any draws from the Downtown Revitalization Reserve in 2022.

THAT the Council of the Township of Uxbridge approve the accounts for August 4, 2022 to September 7, 2022. 22

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 1:08 p.m. to discuss the following matters: A proposed or pending acquisition or disposition of land by the Municipality Personal matters about an identifiable individual, including Municipal and Local Board employees.