Council Meeting

THAT the Council of the Township of Uxbridge direct staff to work with Daniel Ashmeade to arrange a mutually agreeable payment plan.

THAT the Council of the Township of Uxbridge approve the Council minutes of the regular meeting of Council of May 11, 2020.

THAT correspondence from Region of Durham regarding Monitoring Growth Trends, Commissioner's Report #2020-INFO-30 be received for information; AND THAT a copy of same be

THAT correspondence from the City of Oshawa regarding Poverty Reduction Approach in the Oshawa be received for information.

THAT correspondence from Mayor Dan Carter, City of Oshawa to the Honourable Justin Trudeau regarding a r equest for Financial Assistance to Municipalities as a result of COVID-19 be received for information; AND THAT Council direct that Treasury, the CAO and the Chair of Finance work together to prepare a report; AND THAT staff meet with Jennifer O'Connell MP to discuss the matter.

THAT correspondence from Mayor Dan Carter, City of Oshawa to the Honourable Doug Ford regarding a r equest for Financial Assistance to Municipalities as a result of COVID-19 be received for information.

THAT correspondence from the Township of North Frontenac regarding Framework for Reopening our Province - Residential Construction in Rural Areas be received for information.

THAT correspondence from the Township of Brock regarding a r esolution requesting grant support for municipalities related to COVID-19 Pandemic be received for information.

THAT correspondence from Lee Hawn, The Lemonade Stand regarding the Brock Street Road Closure commencing on Monday, May 25, 2020 for a duration of 4 months to facilitate the ongoing construction work in relation to the Brock Street Culvert project be received for information; AND THAT a copy of same be forwarded to Public Works for consideration and a response; AND THAT the Ward Councillor, Willie Popp, keep Ms. Hawn updated as things progress.

THAT correspondence from Dave Dickie, Uxbridge Fall Fair Manager/Volunteer regarding a r equest for guidance on next steps required for re-starting all Uxbridge Community Events including the Uxbridge Fall Fair be received for information; AND THAT a copy of same be forwarded to staff to be included as part of the 2021 Budget as items to be discussed post COVID-19.

THAT correspondence from James Byers, Hobby Horse Arms regarding a r equest for an extension to his patio at 37 Main Street North, Hobby Horse Arms be received for information; AND THAT Council support the expansion of the patio at 37 Main Street North, Hobby Horse Arms, through to August 31, 2021 provided it meets all safety requirements.

THAT Report CAO-05/20, as amended, of Kristi Honey, Chief Administrative Officer (CAO) be received for information; AND THAT Council approve the Terms of Reference for the Uxbridge Downtown Revitalization Committee (UDRC); AND THAT Council direct all Committees of Council through the Staff Representative or the Chair in the absence of a Staff Representative, to consult with the Uxbridge Downtown Revitalization Project Manager prior to undertaking any activities such as surveys, information sessions etc. related to the downtown with the objective being to coordinate efforts with the UDRC.

THAT Report CAO-06/20 of Kristi Honey, CAO be received for information; AND THAT Council approve the Region of Durham to provide consultancy services to the Township of Uxbridge to undertake a detailed review of the Township’s telecom & network infrastructure; AND THAT the Township enter into an agreement with the Region of Durham for consulting services totaling $15,000; AND THAT the $15,000 be paid from the Municipal Modernization Program funds.

THAT Report CAO-07/20 of Kristi Honey, Chief Administrative Officer (CAO) be received for information; AND THAT Council approve sole sourcing the Bambora solution to facilitate online payments connected to our Uxbridge.ca website with eSolutions for payments of items such as Fire Permits etc.; AND THAT Council approve the payment of $2650.00 to eSolutions to cover form development and staff training; AND THAT the fees and Charges By-law be amended as necessary to authorize the payment of service charges.

THAT Report BG-03/20, as amended, of Bruce Garrod, Councillor Ward 3, Chair of Finance be received for information; AND THAT Public Works be directed to convert the following intersections to 4-way stops: Dominion St. and First Ave. Dominion St. and Second Ave. Dominion St. and Third Ave. Barton Ln. and Fourth Ave. AND THAT DRPS be encouraged to continue enforcement to monitor these locations once the new stops signs have been installed at these locations; AND THAT an amendment to the Traffic By-law be brought forward for consideration reflecting the proposed amendments to the intersections and the speed limits.

THAT Report PWO 18/20, as amended, of Lukas Gillham, Operations & Capital Project Technologist be received for information; AND THAT Tender U20-01 for Planks Lane Reconstruction be awarded to Primrose Contracting for $904,444.51 plus H.S.T. AND THAT Mill Street be placed at the top of the list for hot mix paving for the 2021 Budget.

THAT Report PWO 19/20 of Lukas Gillham, Operations & Capital Project Technologist be received for information; AND THAT Tender U20-14 for Sidewalk Replacement be awarded to Done Rite Plaza Main for $32, 431.00 including H.S.T.

THAT Report RC-05/20 be received for information; AND THAT Council make an exemption to the restriction set out in section 2.9 of the Fireworks Bylaw 2011-012, allowing the discharge of Fireworks at the Uxbridge Historical Centre; AND THAT $8,000 be allocated to the Canada Day fireworks from the Canada Day budget funded by tax levy. AND THAT Council support the Township’s participation in the Region of Durham’s Canada Day the Durham Way broadcast with a contribution of $2,000 from the Canada Day budget funded by the tax levy; AND THAT all Health Department protocols and regulations be adhered to.

THAT leave be granted to introduce By-law No. 2020-064 and the same be read a first and second time.

THAT By-law No. 2020-064 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT leave be granted to introduce By-law No. 2020-065 , being a by-law to confirm the proceedings of its regular meeting of Council of May 25, 2020 and the same be read a first and second time.

THAT By-law No. 2020-065 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

3 THAT the Council of the Township of Uxbridge direct staff to work with Daniel Ashmeade to arrange a mutually agreeable payment plan.

THAT correspondence from the Township of Brock regarding a resolution requesting grant support for municipalities related to COVID-19 Pandemic be received for information. 5

THAT correspondence from James Byers, Hobby Horse Arms regarding a request for an extension to his patio at 37 Main Street North, Hobby Horse Arms be received for information; 6 AND THAT Council support the expansion of the patio at 37 Main Street North, Hobby Horse Arms, through to August 31, 2021 provided it meets all safety requirements.

THAT Report BG-03/20, as amended, of Bruce Garrod, Councillor Ward 3, Chair of Finance be received for information; AND THAT Public Works be directed to convert the following intersections to 4-way stops: a. Dominion St. and First Ave. b. Dominion St. and Second Ave. c. Dominion St. and Third Ave. d. Barton Ln. and Fourth Ave. AND THAT DRPS be encouraged to continue enforcement to monitor these locations once the new stops signs have been installed at these locations; AND THAT an amendment to the Traffic By-law be brought forward for consideration reflecting the proposed amendments to the intersections and the speed limits. This motion was

THAT Report RC-05/20 of Hunter Jarvis, Recreation Coordinator, be received for information; 9 AND THAT Council make an exemption to the restriction set out in section 2.9 of the Fireworks Bylaw 2011-012, allowing the discharge of Fireworks at the Uxbridge Historical Centre; AND THAT $8,000 be allocated to the Canada Day fireworks from the Canada Day budget funded by tax levy. AND THAT Council support the Township’s participation in the Region of Durham’s Canada Day the Durham Way broadcast with a contribution of $2,000 from the Canada Day budget funded by the tax levy; AND THAT all Health Department protocols and regulations be adhered to.

10 THAT leave be granted to introduce By-law No. 2020-065, being a by-law to confirm the proceedings of its regular meeting of Council of May 25, 2020 and the same be read a first and second time.