Council Meeting

THAT the Uxbridge Business Park Presentation, presented to Council by the members of the Uxbridge Industrial Park Committee, be received for information; AND THAT Council direct a copy be forwarded to Township Planner, Applicant and Chair, Region of Durham Planning for consideration.

THAT Council support the request of Erin Bennett to host the Ontario Cup 2021 on September 5, 2021 on his property located at 4849 Concession Road 6, Uxbridge; AND THAT Council direct event staff to ensure all Provincial and local health protocols are followed.

THAT the minutes of the regular meeting of Council of July 12, 2021 be approved.

THAT correspondence from the Region of Durham regarding Regional Transit Development Charges By-law 81-2021 be received for information.

THAT correspondence from the Municipality of Clarington regarding Conservation of Significant Cultural Heritage Resources be received for information; AND THAT a copy be forwarded to the Uxbridge Heritage Committee for comment.

THAT correspondence from the City of Vaughan regarding r aising the legal age for a licensed driver from 16 to 18 be received for information.

THAT correspondence from the City of Kitchener regarding the r ising cost of building materials be received for information.

THAT correspondence from the City of Kitchener regarding Bill-C 313 Banning Symbols of Hate Act be received for information; AND THAT a copy be forwarded to the Equality, Diversity and Inclusion Working Group for consideration.

THAT correspondence from the Township of Georgina Bay regarding Truth and Reconciliation Commission of Canada: Calls to Action be received for information; AND THAT a copy be forwarded to the Equality, Diversity and Inclusion Working Group for consideration.

THAT correspondence from the Town of Cobourg regarding Resolution 272-21 - Support for Bill C-6 An Act to Amend the Criminal Code (Conversion Therapy) be received for information. AND THAT a copy be forwarded Equality, Diversity and Inclusion Working Group for consideration.

THAT correspondence from the City of Woodstock regarding a ffordable housing in Canada be received for information.

THAT correspondence from the Uxbridge Fair Board regarding the 2021 Uxbridge Fall Fair update be received for information; AND THAT a copy of same be

THAT correspondence from Paul Murray regarding c oncerns regarding speeding on Concession 6, Uxbridge be received for information; AND THAT a copy of same be

THAT correspondence item nos. 8.11 to 8.20 regarding Zoning By-law Amendment 2021-04 (ZBA 2021-04) - ECMI Properties (125 Villarboit) Inc. - 45-47 Anderson Boulevard be received for information; AND THAT copies of same be

THAT correspondence from Narianedai and Debidyal Punit regarding a r equest for a Special Events Permit to host a wedding at 592 Davis Drive, Uxbridge - September 2 to 6, 2021 be received for information; AND THAT Council direct event organizers to notify neighbours of the event, ensure noise and music has been turned down by 11:30 p.m. and that all Provincial and local public health guidelines and protocols are adhered to.

THAT the petition from Douglas Crossing regarding improvements to the sidewalk at Toronto and Douglas Street for information; AND THAT the matter be

THAT correspondence from David Sud, Evendale Developments regarding a request for street names for the Brock Street East development be received for information; AND THAT Councillor Garrod be delegated authority to consult with Tish MacDonald and Sherril Hodgson to ensure the naming list remains in order; AND THAT Councillor Garrod be directed to provide feedback to the Clerk's Department on discussions.

THAT minutes of the Public Planning Committee meeting of July 12, 2021 be endorsed.

WHEREAS the Council of the Corporation of the Township of Uxbridge deems it desirable to declare surplus and convey real property legal described as Part of Lot 22, Concession 7 and Part of Lots 22 and 23, Concession 8, Part of the Original Road Allowance between Concession 7 and 8, more particularly described as Parts 1 and 2 on Plan 40R-31448, Township of Uxbridge, Regional Municipality of Durham; NOW THEREFORE BE IT RESOLVED THAT the Council for the Township of Uxbridge hereby declares the following: THAT the property legally described as Part of Lot 22, Concession 7 and Part of Lots 22 and 23, Concession 8, Part of the Original Road Allowance between Concession 7 and 8, more particularly described as Parts 1 and 2 on Plan 40R-31448, Township of Uxbridge, Regional Municipality of Durham is surplus to the needs of the Municipality; AND THAT public notice be placed in the local newspaper once a week for two consecutive weeks advising that the lands are being declared surplus and of the Township’s intention to convey said lands.

THAT Report FR-07/21 of Fire Chief Phil Alexander, be received for information.

THAT Report PWO 43/21 of Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Council allow facilities to be open after Sept. 7 th 2021 to rent to the public with protocols and regulations as per Reopening Ontario Regulation 364/20; AND THAT indoor cameras be installed at Goodwood Community Centre, Sandford Hall, Zephyr Hall and Seniors Centre; AND THAT Kristi Honey, CAO be directed to confirm with Sonia Coward at Durham Insurance Pool and and Durham Public Health on current protocols and regulations surrounding COVID-19 and Reopening Ontario Regulation 364/20. AND THAT staff be directed to amend the rental agreements to inform renters that security cameras have been installed inside Community Halls.

THAT Report PWO 44/21 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT Clerks Department prepare the necessary bylaw to change the parking bylaw on the south side of Planks Lane between Third Avenue south and Franklin Street to No Parking anytime.

THAT Report PWO /21 of Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Council accept the Music Hall Boards recommendation to allow The Uxbridge Music Hall to be open after Sept. 7 th 2021 to rent to the public with protocols and regulations as per Reopening Ontario Regulation 364/20; AND THAT four indoor cameras be installed at Uxbridge Music Hall; AND THAT Kristi Honey, CAO be directed to confirm with Durham Insurance Pool and Durham Public Health on current protocols and regulations surrounding COVID-19 and Reopening Ontario Regulation 364/20.

THAT Report DS-47/21 of Elizabeth Howson, Macauley Shiomi Howson regarding Grainboys Holdings Inc., Official Plan Amendment Application, Part of Lot 12, Concession 1, 3469 York Durham Townline, Township of Uxbridge be received for information; AND THAT Council approve the Official Plan Amendment Application by Grainboys Holdings Inc., Part Lot 12, Concession 1, 3469 York Durham Townline , Township of Uxbridge and adopt the implementing Official Plan amendment.

THAT Report CL-26/21 of Josh Machesney, Deputy Clerk be received for information; AND THAT Council direct that lands legally described as Part 6, Plan 40R-11442, Lot 33, Concession 7, Township of Uxbridge, be retained by the Township.

THAT Report PWO 46/21 of Lukas Gillham, Operations and Capital Projects Technologist be received for information; THAT Council approve the Municipal Access Agreement between FiberSpeed Inc. and the Corporation of the Township of Uxbridge; AND THAT the Clerks Department prepare the necessary bylaw.

THAT Report PWO 47/21 of Lukas Gillham, Operations and Capital Projects Technologist be received for information; AND THAT Council direct staff to lower speed limits in Section 1, with the exception of Concession 8 between Reid Road and Wagg Road and Brewster Road between Concession 4 and Concession 5; AND THAT Concession 2 South of Road 8 be lowered along with Section 1 roads; AND THAT the Public Works Department report back after collecting data on Section 1 to make a decision on roads in Sections, 2, 3 and 4.

THAT Report PWO 48/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Staff be directed to wait for a follow-up from the Region of Durham on the implementation of their speed limit reduction on urban roads; AND THAT Council direct Ben Kester, Councillor Popp and Mayor Barton to meet with Steve Kemp, Manager, Traffic Engineering and Operations - Region of Durham.

THAT Council direct Report PWO 49/21 of Lukas Gillham, Operations and Capital Projects Technologist be

THAT Report BG-02/21 of Bruce Garrod, Councillor Ward 3, Alternate Regional Councillor and Finance Committee Chair be received for information; AND THAT Council support the purchase of furniture for the Senior’s Centre Gathering Place in the amount of $8,896.49; AND THAT Treasury be directed to release $8,896.49 from the Roseplain Fund to make payment for the furniture for the Senior’s Centre from Low’s Furniture Uxbridge.

THAT Report TS-02/21 of Councillor Todd Snooks, Ward 5 Councillor, be received for information.

THAT Report TR-27/21 of Donna Condon, Treasurer, be received for information.

THAT Report TR-28/21 of Donna Condon, Treasurer, be received for information; AND THAT Council approve the release of the Estates of Sunset Ridge Subdivision letter of credit of $42,000.

THAT Report TR-29/21 of Donna Condon, Treasurer, be received for information; AND THAT Council authorize the Treasurer to request the Region of Durham to issue a $1.5 million serial debenture in 2021 for a 10 year term to fund the purchase of the Aerial Fire Apparatus, as approved through the 2021 Capital Investment Plan; AND THAT Council authorize the Treasurer to fund the annual debenture payments related to the Aerial Fire Apparatus from the annual Fire Capital Reserve levy, as the first sources of repayment; AND THAT Council authorize the Treasurer to borrow from reserves, until receipt of the debenture funds, and then to repay those funds borrowed from reserves by the debenture receipts.

THAT Report GR-02/21 of Councillor Gary Ruona be received for information; AND THAT Council direct Public Works Department staff and Councillor Ruona to meet with the Wagner's Lake Ratepayers Association to see if it is feasible to institute some of the regulations used in other jurisdictions to solve some of the problems encountered at Wagner's Lake.

THAT Report BL-03/21 of Kristina Bergeron, Manager of By-law Services, be received for information; AND THAT that the proposed By-law amendment be brought forward to Council for consideration.

THAT By-law Nos. 2021-088 to 2021-089 and 2021-091 to 2021-100 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same. Moved by Councillor Highet Seconded by Councillor Garrod 12.14 2021-090 Being a by-law to adopt the Township of Uxbridge Traffic Calming Policy (this by-law follows the recommendation in Report PWO 49/21 of Lukas Gillham, Operations and Capital Projects Technologist, presented earlier in this meeting) THAT By-law No 2021-090 be

THAT the Council of the Township of Uxbridge approve the accounts from July 8, 2021 to August 4, 2021.

THAT staff be directed to report back on recommendations to amend the Sign By-law as it relates to safety and anti-hate temporary signage.

THAT staff be directed to suspend enforcement of the Sign By-law No. 2002-59 as it relates to temporary signs on private property that contain safety or anti-hate messaging until such time that staff reports back to Council on recommendations to amend the Sign By-law; AND THAT staff be directed not to confiscate temporary signs that are of legal size and display safety or anti-hate messaging if they are found to be on the boulevard adjacent to a home; AND THAT aforementioned temporary signs found on boulevards adjacent to homes be returned to the homeowner with a note from By-law Staff for the purpose of educating residents on the current provisions of the Sign By-law as it relates to temporary signs.

THAT Council direct staff to approve the purchase order for the fountain for Elgin Pond by September 6, 2021; AND THAT the installation of the fountain be completed as soon as possible.

THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 2:26 p.m. to discuss the following matters: 1. The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 2. Personal matters about an identifiable individual, including Municipal and Local Board employees.

THAT Council rise from In-camera at 2:37 p.m. with business to report.

THAT Report TR-26/21 of Donna Condon, Treasurer be received for information; AND THAT Council support the recommendations in confidential report TR-26/21 of Donna Condon, Treasurer.

THAT Report CL-27/21 of Laura Rupprecht, Clerk’s Assistant be received for information; AND THAT Council appoint Daniel Mehdizadeh to the Arts and Visual Enhancement Committee for the remaining term of the 2018 to 2022 Council.

THAT leave be granted to introduce By-law No. 2021-101, being a by-law to confirm the proceedings of its regular meeting of Council of August 9, 2021 and the same be read a first and second time.

THAT By-law No. 2021-101 be now read a third time, finally passed and the Mayor and Clerk duly sign and seal same.

THAT Council support the request of Erin Bennett to host the Ontario Cup 2021 at Woodnewton on September 5, 2021 on his property located at 4849 Concession Road 6, Uxbridge; AND THAT Council direct event staff to ensure all Provincial COVID- 19 guidelines and protocols be adhered to in order to facilitate a safe event.

THAT correspondence from the Municipality of Clarington regarding Conservation of Significant Cultural Heritage Resources be received for information; AND THAT a copy be forwarded to the Uxbridge Heritage Committee for consideration.

THAT correspondence from the City of Kitchener regarding Bill-C 313 Banning Symbols of Hate Act be received for information; AND THAT a copy be forwarded to the Equality, Diversity and Inclusion Working Group for consideration. 8

THAT correspondence from the Uxbridge Fair Board regarding the 2021 Uxbridge Fall Fair update be received for information; 9 AND THAT a copy of same be

THAT correspondence item nos. 8.11 to 8.20 regarding Zoning By- law Amendment 2021-04 (ZBA 2021-04) - ECMI Properties (125 Villarboit) Inc. - 45-47 Anderson Boulevard be received for information; AND THAT a copy of same be

THAT correspondence from Narianedai and Debidyal Punit regarding a request for a Special Events Permit to host a wedding at 592 Davis Drive, Uxbridge - September 2 to 6, 2021 be received for information; AND THAT Council direct event organizers to notify neighbours of the event, ensure noise and music has been turned down by 11:30 p.m. and that all COVID guidelines and protocols are adhered to.

THAT Report PWO 43/21 of Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Council allow facilities to be open after Sept. 7th 2021 to rent to the public with protocols and regulations as per Reopening Ontario Regulation 364/20; AND THAT indoor cameras be installed at Goodwood Community Centre, Sandford Hall, Zephyr Hall and Seniors Centre. AND THAT Kristi Honey, CAO be directed to confirm with Sonia Coward at Durham Insurance Pool and and Durham Public Health on current protocols and regulations surrounding COVID-19 and Reopening Ontario Regulation 364/20. AND THAT staff be directed to amend the rental agreements to inform renters that security cameras have been installed inside Halls.

THAT Report PWO /21 of Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Council accept the Music Hall Boards recommendation to allow The Uxbridge Music Hall to be open after Sept. 7th 2021 to rent to the public with protocols and regulations as per Reopening Ontario Regulation 364/20; AND THAT four indoor cameras be installed at Uxbridge Music Hall; AND THAT Kristi Honey, CAO be directed to confirm with Sonia Coward at Durham Insurance Pool and and Durham Public Health on current protocols and regulations surrounding COVID-19 and Reopening Ontario Regulation 364/20.

THAT Report PWO 48/21 of Lukas Gillham, Operations and Capital Projects Technologist, be received for information; AND THAT Staff be directed to wait for a follow-up from the Region of Durham on the implementation of their speed limit reduction on urban roads; AND THAT Council direct Ben Kester, Willie Popp and Dave Barton to meet with Steve Kemp, Manager, Traffic Engineering and Operations - Region of Durham.

THAT Report BG-02/21 of Bruce Garrod, Councillor Ward 3, Alternate Regional Councillor and Finance Committee Chair be received for information; 16 AND THAT Council support the purchase of furniture for the Senior’s Centre Gathering Place in the amount of $8,896.49; AND THAT Treasury be directed to release $8,896.49 from the Roseplain Fund to make payment for the furniture for the Senior’s Centre from Low’s Furniture Uxbridge.

17 THAT Report TR-29/21 of Donna Condon, Treasurer, be received for information; AND THAT Council authorize the Treasurer to request the Region of Durham to issue a $1.5 million serial debenture in 2021 for a 10 year term to fund the purchase of the Aerial Fire Apparatus, as approved through the 2021 Capital Investment Plan; AND THAT Council authorize the Treasurer to fund the annual debenture payments related to the Aerial Fire Apparatus from the annual Fire Capital Reserve levy, as the first sources of repayment; AND THAT Council authorize the Treasurer to borrow from reserves, until receipt of the debenture funds, and then to repay those funds borrowed from reserves by the debenture receipts.

THAT Report GR-02/21 of Councillor Gary Ruona be received for information; AND THAT Township Public Works Department staff and Councillor Ruona meet with the Wagner's Lake Ratepayers Association to see if it is feasible to institute some of the regulations used in other jurisdictions to solve some of the problems encountered at Wagner's Lake.

THAT By-law No 2021-090 be

THAT staff be directed to suspend enforcement of the Sign By-law as it relates to temporary signs on private property that contain safety or anti-hate messaging until such time that staff reports back to Council on recommendations to amend the Sign By-law; AND THAT staff be directed not to confiscate temporary signs that are of legal size and display safety or anti-hate messaging if they are found to be on the boulevard adjacent to a home; AND THAT aforementioned temporary signs found on boulevards adjacent to homes be returned to the homeowner with a note from By-law Staff for the purpose of educating residents on the current provisions of the Sign By-law as it relates to temporary signs.

22 THAT, in accordance with Section 239 (2) of the Municipal Act, the Council of the Township of Uxbridge resolve into an ‘In Camera’ session at 2:26 p.m. to discuss the following matters: 1. The receiving of advice that is subject to solicitor-client privilege, including communications necessary for that purpose. 2. Personal matters about an identifiable individual, including Municipal and Local Board employees.

THAT Report TR-26/21 of Donna Condon, Treasurer be received for information; AND THAT Council observe September 30, as a Federal Statutory Holiday for the National Day for Truth and Reconciliation as a paid statutory holiday for Township of Uxbridge employees; AND THAT Council approve the closure of all Township facilities on September 30, in observance of the Statutory Holiday for National Day for Truth and Reconciliation, with the exception of the Arena, Uxpool and Community Halls.