General Purpose and Administration Committee

THAT the General Purpose and Administration Committee refer the request of Les Goldberg on behalf of the Springtide Music Festival to host a music event on July 21 to 23, 2022 to staff for a recommendation to be brought back during the regular meeting of Council on March 28, 2022.

THAT the General Purpose and Administration Committee refer the request of Young Life North Durham for use of the Seniors Centre at no charge and to be able to advertise on the Township's digital sign to staff for a report; AND THAT the Golf Fund Committee be directed to investigate ways to support Young Life North Durham through the Golf Fund.

THAT the General Purpose and Administration Committee support, in principle, the Uxbridge Lions Club's Walk and Roll-a-thon in Elgin Park on May 7, 2022; AND THAT staff work with event organizers regarding logistics.

THAT the General Purpose and Administration Committee refer the request of Barbara Blower on behalf of the Maamawi Collective to host an Indigenous Led Day of Cultural Celebration at Elgin Park on June 5, 2022 be

THAT the General Purpose and Administration Committee support the request of Erin Bennett to host the 2022 Ontario Cup Mountain Bike Race at 4849 Concession Road 6 (Woodnewton) on May 1, 2022.

THAT Report PR-04/22 of Amanda Ferraro, Director of Community Services and Courtney Clarke, Parks and Trails Manager, be received for information; AND THAT Committee award Tender U22-08 to Sentry Electric INC. for the tendered price of $535,755.60 (including HST).

THAT Report PWO 20/22 be of Bill Rynard, Roads Operations Manager, received for information; AND THAT the Local Authority Services contract for a tandem truck chassis Q22-01 be awarded to Lewis Motors Sales for a price of $191,966.68 plus HST; AND THAT the truck will be financed over 2 years with $100,000 in 2022 and the remainder in 2023.

THAT Report PWO 21/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U22-11 for Culvert Relining be awarded to Sewer Technology for a price of $97,067.50 plus H.S.T.; AND THAT James St culvert relining project overage will be funded through the Asset Preservation Reserve; AND THAT the Uxbridge/Pickering Townline culvert relining project be funded through unspent funds remaining from the 2021 OCIF funds.

THAT Report PWO 22/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U22-05 for Hot Mix Paving be awarded to IPAC Paving Limited for a price of $654,586.12 H.S.T. included.

THAT Report PWO 23/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U22-09 for Driveway Apron Paving & Patching be awarded to Springside Paving Ltd. for a price of $51,980.00 H.S.T. included.

THAT Report TR-04/22 of Donna Condon, Treasurer, be received for information; AND THAT it is recommended that the Committee approve the reduction of the letter of credit by $633,909, leaving a retained balance of $1,239,151.

THAT Report TR-05/22 of Donna Condon, Treasurer, be received for information; AND THAT it is recommended that the Committee approve the reduction of the letter of credit by $326,779, leaving a retained balance of $425,613.

THAT correspondence from Dave Jones regarding a r equest to install a marquee over the door of the Music Hall be received for information; AND THAT a copy of same be

THAT the Tourism, Heritage and Community Programs Committee support the request of Adrian Stocking for the road closure of Victoria Street to host the Uxbridge Farmers Market every Sunday from 7:30 a.m. to 3:00 p.m. from May 1, 2022 to October 30, 2022 including the use of pylons and road closure saw horses; AND THAT event coordinators work with staff regarding logistics.

THAT Report PR 05/22 of Courtney Clarke, Parks and Trails Manager, be received for information; AND THAT Committee supports the Canada Day Committees proposal to host a modified version of the Township's Canada Day Celebrations for 2022.

THAT correspondence from Bev Northeast regarding c oncerns regarding idling vehicles be received for information; AND THAT a copy of same be

THAT correspondence from the Region of Durham regarding Blue Box Lids - Options for Sale at Local Municipal Offices be received for information.

THAT correspondence from the Town of Whitby regarding p roposed changes for the next edition of Ontario's Building Code be received for information.

THAT Report DS-11/22 of Michael Klose, Acting Chief Building Official, be received for information; AND THAT if thought to be appropriate, Sessions Cannabis be permitted to erect a second wall sign on the rear elevation of their unit, facing Toronto St. S.

THAT correspondence from the Township of Brock regarding Support Public Libraries - Equitable Access to Digital Content be received for information; AND THAT a copy of same be

THAT correspondence from the Town of Ajax regarding s upport of the NCCM Anti-Islamophobia Municipal Recommendations be received for information; AND THAT a copy of same be

THAT correspondence from the Town of Mono regarding a r equest for the Federal Government to provide greater support to Ukraine be received for information.

THAT correspondence from the Township of Woolwich regarding a r equest for Government of Canada to ensure appropriate and sustained funding for mental health supports in all provinces.

THAT Report CAO-04/22 of the Equity, Diversity and Inclusion Working Group be received for information; AND THAT the requested banners from approved user groups (for example, Pflag, Mississauga’s of Scugog First Nations, Accessibility, Age Friendly) be approved for installation/removal with the Canada Day banners; AND THAT staff work with the BIA to develop banner policies and procedures for future requests.

THAT Report CL-11/22 of Debbie Leroux, Director of Legislative Services/Clerk be received for information; AND THAT Council and Committee meetings remain virtual until at least May 2 nd , 2022; AND THAT staff prepare the necessary amendment to the Township’s Procedural By-law to accommodate a hybrid meeting format.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:15 p.m. as the matters to be discussed concern items regarding; A proposed or pending acquisition or disposition of land by the Municipality Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality Personal matters about an identifiable individual, including Municipal and Local Board employees

THAT the General Purpose and Administration Committee rise from In-Camera at 2:37 p.m.

THAT the General Purpose and Administration Committee accept the resignation of Amy Stevenson from the Tourism Advisory Committee; AND THAT a letter of thanks be sent to Ms. Stevenson for her work on said Committee.

THAT the General Purpose and Administration Committee support, in principle, the Uxbridge Lions Club's Walk and Roll-a-thon in Elgin Park on May 7, 2022; AND THAT staff be directed to work with event organizers regarding logistics.

12 THAT correspondence from the Town of Ajax regarding support of the NCCM Anti-Islamophobia Municipal Recommendations be received for information; AND THAT a copy of same be

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 1:30 p.m. as the matters to be discussed concern items regarding; A proposed or pending acquisition or disposition of land by the Municipality Litigation or potential litigation, including matters before administrative tribunals, affecting the Municipality Personal matters about an identifiable individual, including Municipal and Local Board employees

THAT the General Purpose and Administration Committee accept the resignation of Amy Stevenson from the Tourism Advisory Committee; 14 AND THAT a letter of thanks be sent to Ms. Stevenson for her work on said Committee.