General Purpose and Administration Committee

THAT Council support the request from the Uxbridge & District Lions Club to enter into an agreement to use Elgin Park for the Art in the Park installation event for the next 5 years, in principle; AND THAT Council support the request from the Uxbridge & District Lions Club to hold the 2022 Art in the Park Installation at Elgin Park with first right of refusal for the date of the event; AND THAT staff be directed to prepare and enter into an agreement with the Uxbridge & District Lions Club for the Art in the Park installation event.

THAT Report RC-02/22, as amended, of Carolyn Clementson, Aquatic Manager, be

THAT Report PWO 15/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT RFP U21-31 for South Balsam Pond Retrofit Engineering Design Services be awarded to Lea Consulting for a price of $206,638.58 H.S.T. included.

THAT Report PWO 17/22 from Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U22-04 for Traffic Control Markings be awarded to McGuinness Coatings Ltd. for a price of $65,869.68 HST included.

THAT Report PWO 18/22 of Ben Kester, Director of Public Works and Operations be received for information; AND THAT Tender U22-06 for Parking Stall Line Painting be awarded to McGuinness Coatings Ltd. for a price of $37,572.50.

THAT Report PWO 19/22 of Ben Kester, Director of Public Works and Operations, be received for information; AND THAT that Tender U22-07 for Sidewalk Repair & Installation be awarded to A.I. Roadtech Services Inc. for a price of $38,408.70 HST included.

THAT Report FR-02/22 of Phil Alexander, Fire Chief, be received for information; AND THAT Committee direct staff to engage Emergency Management Training Inc. to complete the Community Risk Assessment for the offered price of $14,900 plus HST; AND THAT staff report back the findings of the CRA upon completion.

THAT the Finance Committee approve the accounts from February 3, 2022 to March 2, 2022.

THAT Committee support the request from Michelle Baker, Uxbridge Hospital Auxiliary "Run for the Diamond" Committee, to host the "Run for the Diamond" on Sunday, June 26, 2022 at Elgin Park.

THAT correspondence from Michelle Baker, Uxbridge Hospital Auxiliary "Run for the Diamond" Committee regarding a r equest for Exclusive Use of Elgin Park on Sunday, June 26, 2022 to host the "Run for the Diamond" event be received for information; AND THAT Committee support their request for the use of Elgin Park on June 26, 2022 for the Event at no cost but that the Park be left in the same condition as they found it; AND THAT Elgin Park not be used by other groups on June 26, 2022 during the event but the Park remain open to individuals.

THAT Report PR 03-22 of Amanda Ferraro, Director of Community Services, be received for information; AND THAT Committee authorize Staff to apply for the Infrastructure Canada – Active Transportation Fund Grant to build new sidewalk extensions and create new accessible pathways into the Harold Bell Park at an estimated cost of $95,000; AND THAT if the Township is successful with this grant application, that Council approves that this project be funded by $57,000 through this grant, $18,000 through the Parks and Trail Development – Development Charges and $20,000 through the Public Works Asset preservation reserve for funding of sidewalks as determined by the Active Transportation Committee; AND THAT staff be directed to add the addition of sidewalks east and west of Herold Bell Memorial Park, and the transit area of south Toronto St. into the Grant request.

THAT the correspondence from Lake Simcoe Region Conservation Authority regarding LSRCA Programs and Services Inventory - Conservation Authorities Act Transition, be received; AND THAT the correspondence be forwarded to staff in Trails and Development Services Department for information.

THAT correspondence from Durham Student Transportation Services regarding b us stops on dead end roads be lifted from the table.

THAT correspondence from Durham Student Transportation Services regarding b us stops on dead end roads be received for information.

THAT Report PWO 16/22 of Ben Kester, Director of Legislative Services, be received for information; AND THAT the Clerks Department prepare the necessary by-law to enter into an agreement with Environment and Climate Change Canada.

THAT correspondence from the Region of Durham regarding Envision Durham - Identifying a Regional Natural Heritage System (Report #2022-P-7) be received for information.

THAT Report DS-07/22, of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A1/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The structure under the approval of Application A1/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A1/2022. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the accessory structure contemplated under Application A1/2022. The accessory building shall not be used for human habitation, commercial or industrial uses. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant; AND THAT the Committee of Adjustment be forwarded the video recording of this discussion of this matter for consideration of the concerns raised.

THAT Report DS-08/22, of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A2/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The structure under the approval of Application A2/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A2/2022. The owner/applicant shall obtain approval from Central Lake Ontario Conservation Authority. The owner/applicant shall obtain approval from the Region of Durham Health Department. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the dwelling contemplated under Application A2/2022. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant

THAT Report DS-09/22, of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A3/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT Should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The structure under the approval of Application A3/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A3/2022. The owner/applicant shall obtain approval from Lake Simcoe Conservation Authority. The owner/applicant shall obtain approval from the Region of Durham Health Department. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the dwelling contemplated under Application A3/2022. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT Report DS-10/22 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A4/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The structure under the approval of Application A4/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A4/2022. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the sunroom addition contemplated under Application A4/2022. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT staff be directed to investigate charging higher fees for permits over and above the double permit fee currently charged for construction projects that commence prior to obtaining the necessary permit(s).

THAT correspondence from the Ministry of Northern Development, Mines, Natural Resources and Forestry regarding s eeking input about the use of Floating Accommodations on Waterways over Ontario's Public Lands be received for information.

THAT correspondence from the Municipality of Grey Highlands regarding Ontario's Energy Plan and Wind Turbines, be received for information.

THAT correspondence from the Town of South Bruce Peninsula regarding Municipal Accommodation Tax and Crown Campgrounds, be received for information.

THAT Committee support the request from Mike Bridgeman, Chair, Celebration of the Arts, for the use of Council Chambers and the Scribes Room in Town Hall to virtually host the 2022 Celebration of the Arts from September 20 to 25, 2022.

THAT Report AC-01/22 of Kristina Bergeron, Manager of By-law Services, be received for information.

THAT Report CL-09/22 of Josh Machesney, Deputy Clerk, be received for information; AND THAT John Sheldon, Kasia Malz, and Mario Longo, be appointed as members of the Township of Uxbridge Compliance Audit Committee for the Council term 2022 to 2026; AND THAT Mike Whiston, be appointed as an alternate member of the Township of Uxbridge Compliance Audit Committee for the Council term of 2022 to 2026; AND THAT staff be directed to bring forth an appointment by-law to the March 28 th , 2022, regular meeting of Council, for consideration.

THAT Report FR-03/22 of Phil Alexander, Fire Chief, be received for information; AND THAT the Township issue a letter of support for the Firefighter Memorial project to be included with the Heritage Legacy Fund grant application.

THAT Report DS-08/22, of Emilia Gruyters, Planning Technician, be received for information; 11 AND THAT prior to the Committee of Adjustment making a decision with respect to Application A2/2022, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The structure under the approval of Application A2/2022 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A2/2022. 3. The owner/applicant shall obtain approval from Central Lake Ontario Conservation Authority. 4. The owner/applicant shall obtain approval from the Region of Durham Health Department. 5. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 6. The approval of the variance shall apply only to the dwelling contemplated under Application A2/2022. 7. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant

THAT Report CL-09/22 of Josh Machesney, Deputy Clerk, be received for information; 15 AND THAT John Sheldon, Kasia Malz, and Mario Longo, be appointed as members of the Township of Uxbridge Compliance Audit Committee for the Council term 2022 to 2026; AND THAT Mike Whiston, be appointed as an alternate member of the Township of Uxbridge Compliance Audit Committee for the Council term of 2022 to 2026; AND THAT staff be directed to bring forth an appointment by- law to the March 28th, 2022, regular meeting of Council, for consideration.