General Purpose and Administration Committee

THAT the General Purpose and Administration Committee support the request of Heather Moore to reside in the existing home at 436 Davis Drive while their new home is being built; AND THAT Committee direct that the required security deposit be reduced to $25,000.

THAT correspondence from M. Taghi Gholami regarding a r equest to waive charges related to a fire invoice at 13029 Regional Road 39, Zephyr be received for information; AND THAT Committee direct that all interest on the invoice from June 14, 2020 be waived; AND THAT Mr. Gholami be offered an interest free payment plan for up to 12 months.

THAT Report PWO 11/21, of Bill Rynard, Roads Operations Manager, be received for information; AND THAT Tender U21-08 for a 2022 Tandem Truck complete with snow plow equipment be awarded to Lewis Motors for $324,634.22 plus HST.

THAT Report PWO-12/21 of Karen Ryl, Facility Booking Clerk, be received for information; AND THAT Committee approve and award a one (1) year extension to Lakeland Water Treatment with a 1% increase in monthly, quarterly, and bi-annual prices.

THAT Report PWO 13/21, of Bill Rynard, Roads Operations Manager, be received for information; AND THAT Council approve the sole source relife program from Brandt Tractor Ltd. to our 2009 872G grader for an estimated total cost (net of HST rebate) of $230,500.

THAT Report PWO 14/21, of Lukas Gillham, C.E.T., be received for information; AND THAT Committee award Tender U21-09 to IPAC Paving Limited for $983,316.40 (H.S.T. included) including the provisional Uxbridge/Pickering Townline from Brock Road to Concession 4.

THAT Report PWO 15/21, of Lukas Gillham, C.E.T. be received for information; AND THAT Council award tender U21-10 to Miller Paving Limited for Concession 4 from Zephyr Rd – Brewster Rd. for 194,080.80 plus H.S.T.

THAT Report TR-09/21 of Donna Condon, Treasurer, be received for information; AND THAT it is recommended that the Committee approve the reduction of the letter of credit by $168,477, leaving a retained balance of $199,523; AND THAT it is recommended that the Committee approve the release of the $50,000 pre-servicing - letter of credit .

THAT Report RC-12/21, Amanda Ferraro, Director of Community Services, be received for information; AND THAT Real Landscaping Plus Inc.be awarded this project for $147,325.41 plus HST; AND THAT Provisional items be added to the scope of work if a grant is awarded or funding is available at the end of the project.

THAT the Finance Committee approve the accounts from March 10, 2021 to April 14, 2021.

THAT correspondence from David Richardson, Age Friendly Committee regarding i mproving pedestrian access into Elgin Park be received for information; AND THAT a copy of same be

THAT Report CAO-05/21, of Kristi Honey, CAO, be received for information; AND THAT the Community Garden Policy & Procedure be approved.

THAT Report RC-11/21, of Amanda Ferraro, Director of Community Services, be received for information; AND THAT a LSRCA Land Authorization agreement be signed to give the Rotary Club of Uxbridge permission to plant trees at the Fields of Uxbridge in partnership with the Rotary Club of Uxbridge, the Township of Uxbridge, LSRCA and Uxbridge Nurseries.

THAT correspondence from the Central Lake Ontario Conservation Authority regarding CLOCA's comments for Proposed Implementation of Provisions in the Planning Act that provide the Minister Enhanced Authority to address certain matters as part of a Zoning Order - Environmental Registry of Ontario Notice Number 019-2811 be received for information.

THAT correspondence from the Central Lake Ontario Conservation Authority regarding CLOCA's comments for proposed changes to Minister's Zoning Orders and the Planning Act (Schedule 3 to Bill 257) Environmental Registry of Ontario Notice Number 019-3233 be received for information.

THAT correspondence from the Central Lake Ontario Conservation Authority regarding CLOCA's comments for Consultation on Growing the Size of the Greenbelt, Environmental Registry of Ontario Notice Number 019-3136 be received for information.

THAT correspondence from the Region of Durham regarding the Lake Simcoe Protection Plan 10-Year Review - Environmental Registry of Ontario Posting #019-2833, Launching the Minister's 10 Year Review of the Lake Simcoe Protection Plan be received for information.

THAT correspondence from the Region of Durham regarding 2021 Climate Change Update and Corporate Climate Change Action Plan (2021-A-3) be received for information.

THAT correspondence from the Region of Durham regarding Unflood Ontario: Call to Action Resolution be received for information.

THAT correspondence from the City of Pickering regarding Growing the Provincial Greenbelt - Environmental Registry Posting 019-3136 be received for information.

THAT correspondence from the Town of Ajax regarding Growing the Greenbelt be received for information.

THAT the Environment and Sustainability Committee support the request of the Environment and Sustainability Committee's to cut some branches and remove some invasive species at the "Rotary Look Out" at Elgin Pond to improve the views.

THAT the Public Works and Active Transportation Committee support the request of the Uxbridge & District Lions Club to host the 2021 Uxbridge and District Lions Club Voluntary Road Toll on Friday, September 10, 2021 from 4:00 p.m. to 7:00 p.m. and from 9:00 a.m. to 5:00 p.m. on Saturday, September 11, 2021 at the Zehrs Plaza for vehicles leaving the plaza only. AND THAT rain dates be scheduled for September 17 and 18, 2021.

THAT the Public Works and Active Transportation Committee support the request of Adrian Stocking to close Victoria Street to host Uxbridge Farmers Market on Sundays from 7:30 a.m. to 3:00 p.m., May 2 to October 31, 2021; AND THAT an updated site map be provided to Uxbridge Fire Department for review; AND THAT organizers ensure that all COVID-19 safety protocols and followed.

THAT correspondence from Stephanie Bennett regarding a r equest to extend the sidewalk in Udora be received for information; AND THAT a copy of same be

THAT the Planning Committee support the Region of Durham's resolution requesting that CP Rail reconsider its decision to cease providing railway traffic information to the noise consultants.

THAT correspondence from the City of Kitchener regarding Planning Act Timelines be received for information.

THAT correspondence from Heather Moore regarding a r equest to reside in existing home while their new home is being built be received for information.

THAT the Planning Committee support the request of Brad Buss and Audrey Cahais to reside in two trailers on their property at 438 Feasby Road for three months while repairs are done to their home after fire damage.

THAT correspondence item nos. 11.1.5 to 11.1.56 inclusive regarding p roposed Zoning By-law Amendment Application ZBA 2021-01, Evendale Developments be received for information; AND THAT a copy of same be

THAT Report DS-16/21, of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A10/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of addition under the approval of Application A10/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A10/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the front yard depth contemplated under Application A10/2021.

THAT Report DS-17/21,of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A11/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the deck under the approval of Application A11/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A11/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the deck contemplated under Application A11/2021. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT Report DS-18/21, of Emilia Gruyters, Planning Techincian, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A12/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The construction of the garage under the approval of Application A12/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A12/2021. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. The approval of the variance shall apply only to the garage contemplated under Application A12/2021. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT Report DS-19/21, of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A13/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies; AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: In the event that the other conditions of approval of the related consent application (LD 008/2021) are not satisfied, the decision of the Committee of Adjustment for the lots shall be deemed null and void.

THAT Report DS-20/21 of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A14/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: The applicant/owner shall obtain a site plan application prior to the issuance of a building permit. The costs of fulfilling the conditions shall be the responsibility of the owner/ applicant. An agreement shall be entered into with the owner that addresses the requirements for lot creation and to also address the requirements of the Township’s Allocation Policy for the lot and this agreement is required to be registered.

THAT Report DS-21/21 of Elizabeth Howson, Macaulay, Shiomi, Howson regarding Ferrante and Associates Investments Inc. - Zoning By-law Amendment Application - 8999 Concession 5, Part of Lot 5, Concession 5, Plan 40R-3883, Parts 1 & 2, Township of Uxbridge be

THAT correspondence from the Region of Durham regarding Motion to Add Pharmacies in Durham Region to the Government of Ontario's Pilot Project to Deliver the AstraZeneca Vaccine be received for information.

THAT correspondence from the Town of Whitby regarding the Extension and Expansion of the Digital Main Street Program be received for information; AND THAT a copy of same be

THAT correspondence from the Town of Caledon regarding a r equest for support of 988 - A 3 Digit Suicide and Crisis Prevention Hotline be received for information; AND THAT staff be directed to bring back a resolution of support to Council for consideration .

THAT correspondence from the Township of Hudson regarding a r equest for support for Fire Departments be received for information; AND THAT a copy of same be

THAT correspondence from the City of Oshawa regarding the p rocess to establish the City of Oshawa including the lands in Oshawa operated by Hamilton-Oshawa Port Authority as a Foreign Trade Zone be received for information; AND THAT Councillor Highet prepare a resolution for Council's consideration.

THAT correspondence from the Town of Cochrane regarding the MeeQuam Youth Residence Closure be received for information.

THAT correspondence from the Town of Fort Erie regarding Niagara Region - Homelessness, Mental Health and Addiction in Niagara be received for information.

THAT correspondence from the Town of Kingsville regarding Bill C-21, An Act to Amend Certain Acts and to Make Certain Consequential Amendments (firearms) be received for information.

THAT correspondence from the Town of Pickle Lake regarding a mendment to the Municipal Act and Municipal Elections Act to Prohibit those with a Criminal Record to run for Council be received for information.

THAT correspondence from Sherri Siegrist and Cynthia Wilson regarding c oncerns regarding trespassing on their property on Reach Street, Uxbridge be received for information.

THAT correspondence from M. Taghi Gholami, Zephyr Mini Mart regarding a r equest for permission for the Zephyr Mini Mart to remain open during some statutory holidays be received for information AND THAT a copy of same be

THAT Report FR-02/21, of Fire Chief Phil Alexander, be received for information; AND THAT Committee direct staff to bring forward a by-law to enter into the Fire Safety Grant Transfer Agreement; AND THAT Committee direct staff to undertake the projects as submitted to the Office of the Fire Marshal and approved by Council.

THAT Report CL-13/21 of Josh Machesney, Deputy Clerk be received for information; AND THAT staff be directed to negotiate a land-swap with Mr. Clements for the value of the unopened road allowance.

THAT Report CAO-04/21 of Kristi Honey, CAO, be received for information; AND THAT Committee approve the disbanding of the Township’s current job evaluation committee for non-union positions; AND THAT the new Job Evaluation Policy & Procedure be adopted by the Township of Uxbridge; AND THAT the new Salary Administration Policy & Procedure be adopted by the Township of Uxbridge.

THAT the General Purpose and Administration Committee go into ‘In Camera’ at 2:55 p.m. as the matters to be discussed concern items regarding; 13.1. Personal matters about an identifiable individual, including Municipal and Local Board employees 13.2. Litigation or Potential Litigation, including matters before administrative tribunals, affecting the Municipality - Item 1 13.3. Litigation or Potential Litigation, including matters before administrative tribunals, affecting the Municipality - Item 2

THAT the General Purpose and Administration Committee rise from In Camera at 3:30 p.m. with nothing to report.

THAT Report DS-18/21, of Emilia Gruyters, Planning Technician, be received for information; AND THAT prior to the Committee of Adjustment making a decision with respect to Application A12/2021, they should be satisfied that the proposed variance meets Township objectives and consider any appropriate comments from the neighbours and agencies. AND THAT should the Committee of Adjustment deem the proposal minor in nature and appropriate for the lands as well as maintaining the general intent and purpose of the Official Plan and Zoning By-law, the following conditions should be established: 1. The construction of the garage under the approval of Application A12/2021 shall be in substantial conformity with the design & location of the plans submitted with the application. 2. The owner/applicant shall obtain a building permit application within 1 year of the final date of appeal of A12/2021. 3. The owner / applicant shall satisfy all conditions of the variance no later than 1 year from the end of the of the appeal period established under the Planning Act. 4. The approval of the variance shall apply only to the garage contemplated under Application A12/2021. 5. The costs of fulfilling the conditions shall be the responsibility of the owner/applicant.

THAT correspondence from the Region of Durham regarding Motion to Add Pharmacies in Durham Region to the Government of Ontario's Pilot Project to Deliver the AstraZeneca Vaccine be received for information. 22

THAT correspondence from the Town of Pickle Lake regarding amendment to the Municipal Act and Municipal Elections Act 24 to Prohibit those with a Criminal Record to run for Council be received for information.

THAT Report CL-13/21 of Josh Machesney, Deputy Clerk be received for information; 25 AND THAT staff be directed to negotiate a land-swap with Mr. Clements for the value of the unopened road allowance.